---
title: "Flow Watchers"
description: "Let a teammate follow a workflow. They're emailed about its requests without being an approver or having to act on anything."
category: "Routing & approvers"
updated: 2026-08-27
canonical: https://approvethis.com/docs/manuals/flow-watchers
---

# Flow Watchers

Some people need to stay informed about a workflow's requests without ever having to act on one. Flow Watchers covers that case: a watcher is emailed when requests on the workflow are submitted, approved, or denied, and when comments are posted, an approver clears a step, or a revision is requested. Administrators with template update rights get a Watchers panel for adding and removing other team members; any teammate who can view the workflow can subscribe themselves with the watch toggle in the same place. This guide walks an Administrator through adding a colleague as a watcher from the workflow's notification settings.

**Who this is for:** an Administrator or a User.

> **Prerequisite:** Sign in with one of these roles: Administrator, User.

> **Getting here:** Open the flow you want someone to follow — from the sidebar, a dashboard card, or search — and go to its Settings tab.


## Add the teammate as a watcher on this flow

A finance lead or department head who should see what's moving through a workflow — but who shouldn't be inserted as an approver — belongs here. You'll need an existing workflow open; adding watchers for other people requires template update rights, and the requester on a given request is left off watcher emails to avoid duplicates.

1. Sign in with an Administrator account that can update the workflow.
2. Open **Notifications** in the workflow's settings to reach the watcher controls.

   ![Open Notifications in the workflow's settings to reach the watcher controls.](https://approvethis.com/docs-assets/manuals/flow-watchers/screenshots/flow-watchers-s1-01.png)

3. Click **Search for an approver** to start looking up the teammate you want to add.

   ![Click Search for an approver to start looking up the teammate you want to add.](https://approvethis.com/docs-assets/manuals/flow-watchers/screenshots/flow-watchers-s1-02.png)

4. Type part of the teammate's name or email into **Search for an approver** — the example uses `Priya`.

   ![Type part of the teammate's name or email into Search for an approver — the example uses Priya.](https://approvethis.com/docs-assets/manuals/flow-watchers/screenshots/flow-watchers-s1-03.png)

5. Click the person you searched for in the results list (the entry shown is **Priya Raman** in the example screenshots).

   ![Click the person you searched for in the results list (the entry shown is Priya Raman in the example…](https://approvethis.com/docs-assets/manuals/flow-watchers/screenshots/flow-watchers-s1-04.png)

6. Click **Save** to commit the watcher list.

   ![Click Save to commit the watcher list.](https://approvethis.com/docs-assets/manuals/flow-watchers/screenshots/flow-watchers-s1-05.png)


> **Success cue:** The watchers panel now reads **1 member**, confirming the teammate is subscribed to this workflow's request emails.