---
title: "Team Management"
description: "Invite teammates by email and pick the role that fits — they choose a password when they accept, and stay listed as pending until they do."
category: "Workspace & security"
updated: 2026-08-27
canonical: https://approvethis.com/docs/manuals/team-management
---

# Team Management

Growing a workspace means getting the right people in with the right level of access. Team Management handles that from the workspace side: you send an email invitation, pick the role the person will hold, and they set their own password when they accept. Until they do, they stay visible as a pending invitation. This guide is for Administrators and covers inviting one teammate and assigning their role.

**Who this is for:** an Administrator.

> **Prerequisite:** Sign in as an Administrator.

> **Getting here:** Open your team's settings from the account menu in the top-right, then go to the Members tab.


## Invite a teammate and choose their role

Adding someone to your workspace starts with an invitation tied to a role, and the role you pick here determines what they can do once they accept — Administrator, Manager, User, Read-Only, Requester, or External Approver. Worth knowing before you assign it: an Administrator can approve or deny any approval on behalf of its assigned approver, so hand that role out with your approval controls in mind.

1. Sign in as an Administrator.
2. Type the work email address of the person you're inviting into **Email address** (the example uses `jordan.mills@example.com`).

   ![Type the work email address of the person you're inviting into Email address (the example uses jordan.mills@example.com).](https://approvethis.com/docs-assets/manuals/team-management/screenshots/team-management-s1-01.png)

3. Click **Manager role** to set the access level the invitee will hold once they accept.

   ![Click Manager role to set the access level the invitee will hold once they accept.](https://approvethis.com/docs-assets/manuals/team-management/screenshots/team-management-s1-02.png)

4. Click **Send invitation** to email the invitation.

   ![Click Send invitation to email the invitation.](https://approvethis.com/docs-assets/manuals/team-management/screenshots/team-management-s1-03.png)


> **Success cue:** The new invitee appears under **Pending invitations** and stays there until they accept and choose a password.