---
title: "Vacation & Delegation"
description: "Hand your approvals to a colleague while you're away — set your dates and pick a delegate, and requests route to them until you're back."
category: "Routing & approvers"
updated: 2026-08-27
canonical: https://approvethis.com/docs/manuals/vacation-delegation
---

# Vacation & Delegation

Time off shouldn't leave requests sitting in a queue nobody is watching. Vacation & Delegation records the dates you'll be away in your own profile and names the colleague who should handle approvals in your place while you're out. It's available on all tiers, and you set it up for yourself from your account settings — no administrator involved.

**Who this is for:** a User.

> **Prerequisite:** Sign in as a User.

## Set your vacation start and end dates

Booked leave means approvals waiting on you will stall unless the workspace knows the exact window you're gone. Recording a start and end date fixes the period your approvals should route elsewhere.

1. Sign in with your own user account.
2. Click **Account menu**.

   ![Click Account menu.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-01.png)

3. Click your name in the menu (the example screenshots show **Elena Vasquez**).

   ![Click your name in the menu (the example screenshots show Elena Vasquez).](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-02.png)

4. Click **Account menu**.

   ![Click Account menu.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-03.png)

5. Click **Profile**.

   ![Click Profile.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-04.png)

6. Click **Vacation**.

   ![Click Vacation.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-05.png)

7. Click **Add Vacation**.

   ![Click Add Vacation.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-06.png)

8. Enter the first day you'll be away in **Start Date** — the example uses `2026-08-17`.

   ![Enter the first day you'll be away in Start Date — the example uses 2026-08-17.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-07.png)

9. Enter the last day you'll be away in **End Date**, such as `2026-08-28` in the example.

   ![Enter the last day you'll be away in End Date, such as 2026-08-28 in the example.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-08.png)

10. Click **Add Vacation**.

   ![Click Add Vacation.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-09.png)

11. Pick the colleague who should take your approvals from **Delegate your approvals to:** (**Tomás Okafor** in the example screenshots).

   ![Pick the colleague who should take your approvals from Delegate your approvals to: (Tomás Okafor in the example screenshots).](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-10.png)

12. Click **Add Vacation**.

   ![Click Add Vacation.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s1-11.png)


> **Success cue:** The saved vacation shows its date range, reading **Aug 17, 2026 – Aug 29, 2026** in the example.

## Choose a delegate to handle approvals while you're away

Dates alone only mark you absent; the delegate is who actually receives your pending approvals during that window. Returning to the **Vacation** tab shows which teammate the entry is pointing at.

1. Click **Vacation**.

   ![Click Vacation.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s2-01.png)


> **Success cue:** The vacation entry names the person taking over — **Delegated to Tomás Okafor** in the example.

## End the vacation / clear the delegate

Plans change, or you come back early and want approvals landing with you again. Removing the entry ends the delegation and clears the named colleague in one action.

1. Click **Remove**.

   ![Click Remove.](https://approvethis.com/docs-assets/manuals/vacation-delegation/screenshots/vacation-delegation-s3-01.png)


> **Success cue:** With the entry gone, the tab falls back to its empty-state prompt: **Schedule your time away and route your pending approvals to another teammate or group while you're out.**