ApproveThis manages your TimeRex Integration approvals.

Why Your Calendar Needs an Approval System

Let's be real - scheduling anything in business feels like herding cats. TimeRex handles the calendar chaos, but who handles the "Can we actually DO this?" decisions? That's where 82% of teams get stuck. Enter ApproveThis: the missing piece that stops approval delays from wrecking your perfectly planned schedules.

When you connect TimeRex to ApproveThis via Zapier, you're not just automating clicks. You're fixing the three big headaches every 50-5000 person company faces:

• ❌ Last-minute scrambles because someone didn't sign off
• ❌ Calendar ghosts (you know, those tentative events that never get confirmed)
• ❌ Legal/Finance breathing down your neck about unauthorized commitments

TimeRex vs ApproveThis: Why They're Better Together

TimeRex nails the logistics of when things could happen. ApproveThis handles the politics of whether they should. Combined? You get guardrails without gatekeepers.

What TimeRex Does Solo

Scheduling, rescheduling, sending invites. Great for coordinating availability, but silent on authority. Ever had an intern book a $5k conference room because the system didn't check approvals? Exactly.

What ApproveThis Brings to the Table

Custom rules like "All off-site meetings >$1k need CFO + Legal sign-off" or "Client workshops require project manager approval 72hrs before booking." Plus automatic escalations when people go MIA.

Real-World Use Cases (No Fluff)

1. Client Services: Stop Eating Billable Hours on Admin

Marketing agencies: When a client requests a new campaign kickoff meeting in TimeRex, ApproveThis automatically:

• Checks if the project is scoped/budgeted
• Routes to client's legal for contract review
• Only confirms the meeting after all parties greenlight

Law firms: Court date changes in TimeRex trigger partner approvals in ApproveThis. No more associates guessing if rescheduling is allowed.

2. Manufacturing: Maintenance Shutdowns That Don't Kill Profit Margins

TimeRex schedules the equipment downtime. ApproveThis ensures:

• Plant manager approves the duration
• Supply chain confirms parts availability
• Finance verifies the cost impact

All before a single technician gets dispatched.

3. Healthcare: Patient Consultations Without Compliance Nightmares

Specialist referrals booked via TimeRex automatically require:

• Insurance pre-auth via ApproveThis' calculated fields
• MD sign-off on medical necessity
• Patient cost estimates reviewed

Zero surprise denials because someone skipped steps.

Setting This Up Without an IT Degree

Connect TimeRex to ApproveThis in Zapier (3 steps):

1. Choose your trigger (New Event, Cancellation, etc.)
2. Map TimeRex fields to ApproveThis' request form
3. Set approval rules once - they'll auto-apply forever

Pro tip: Use ApproveThis' calculated fields to auto-flag events needing extra scrutiny. Example: "If total invitees >20 AND duration >4hrs, require VP approval."

Department-Specific Wins

Finance Teams

ApproveThis thresholds auto-approve small expenses but escalate big asks. TimeRex events get blocked until budgets are verified. No more chasing down receipts after the fact.

HR Teams

TimeRex handles interview scheduling. ApproveThis ensures:

• Hiring manager confirms candidate
• Compensation team approves offer details
• IT gets notified to prep equipment before start dates

Operations Teams

Facility bookings in TimeRex require safety inspections approved via ApproveThis. Maintenance schedules auto-adjust based on approval status changes.

The Killer Feature Everyone Misses

ApproveThis approvers don't need TimeRex licenses. Client contacts, external vendors, execs - they can all review/deny requests via email. No new logins, no added costs.

Example: A construction firm's subcontractor approves change order meetings directly from their Gmail. TimeRex updates the schedule automatically when both sides agree.

Common Objections (And Why They're Wrong)

"We already have Outlook/Google Calendar approvals."

Cool. Do those:

• Auto-route based on dollar amounts?
• Track SLA compliance for decision speed?
• Integrate with your ERP/CRM?

Didn't think so.

Getting Started Without the Sales Circus

Two paths:

• Free trial + pre-built TimeRex templates
• 15-minute demo (we'll show your exact use case)

Either way, you'll have your first approval-authorized TimeRex event live before your next coffee break.

The Bottom Line

TimeRex tells you when something could happen. ApproveThis ensures it should happen. Together, they're the difference between a calendar full of maybes and a pipeline of confirmed, compliant, budget-approved action.