ApproveThis manages your Keygen Integration approvals.

Why These Two Tools Belong Together

Let's cut through the noise: Keygen handles software licenses. ApproveThis handles approvals. Together, they handle your compliance headaches. For teams shipping software - whether you're a SaaS company, dev tools vendor, or enterprise IT shop - this integration turns licensing workflows from reactive fire drills into controlled processes.

Keygen's strength is managing license creation, distribution, and machine activations at scale. ApproveThis brings structure to the human decisions around those licenses. When you connect them through Zapier, you're essentially building guardrails that ensure every license change gets proper oversight without creating bureaucratic bottlenecks.

What This Means for Your Bottom Line

For companies between 50-5,000 employees, this combo solves three specific problems:

1. Compliance without micromanagement: Automatically route license changes for approval while keeping day-to-day ops running
2. Cross-team alignment: Legal reviews new licenses while engineering handles machine activations - all in one workflow
3. Audit-proof tracking: Every approval decision ties directly to specific Keygen license records

Real-World Use Cases for Teams That Ship Software

The Automatic License Renewal Flow

Scenario: Your customer's license expires. Keygen detects it → ApproveThis pings the account manager → Approval triggers auto-renewal in Keygen.

Who needs this: SaaS companies with tiered pricing models. Stops revenue leaks from expired licenses while preventing accidental renewals for churned customers.

The "New Client Onboarding" Shuffle

Scenario: Sales closes a deal → Keygen generates provisional license → ApproveThis routes to Legal for contract review → Engineering activates upon approval.

Who needs this: Startups scaling past 100 employees. Eliminates sales promising features your license schema doesn't actually support yet.

The Security Team's Nightmare Preventer

Scenario: Unusual machine activation detected → ApproveThis freezes license → Requires Infosec approval → Keygen logs investigation notes.

Who needs this: Enterprise IT teams. Adds friction exactly where you need it without slowing down legitimate users.

Setting This Up Without Losing Your Mind

Here's the 3-step process our customers actually use:

1. Create approval templates in ApproveThis for your critical license events (new clients, renewals, etc.)
2. Build Zaps that trigger on Keygen events → Create ApproveThis requests
3. Connect approval outcomes back to Keygen actions using Zapier's path rules

Pro tip: Use ApproveThis' calculated fields to auto-approve renewals under $X value or for specific customer tiers. Saves your team from reviewing every $10/month plan change.

Why Your Team Leads Will Care

For Engineering Directors

Your team stops playing license police. ApproveThis handles stakeholder sign-offs while maintaining Keygen's API-first approach. No more custom webhooks for approval logic.

For Customer Success Managers

Clients get faster renewals (when appropriate) without you chasing internal approvals. Plus, ApproveThis lets external users approve requests without a Keygen login.

For CFOs

Every license change now has documented approval before hitting the books. Combines Keygen's usage data with human decisions for cleaner audits.

Features You'll Actually Use

Beyond basic approvals, these combos deliver real value:

Approval Thresholds Meet License Tiers

Set auto-approvals for low-risk licenses (think: free trial extensions) while flagging enterprise deals for manual review. ApproveThis handles the routing; Keygen enforces the policies.

Vacation Delegation That Doesn't Break Deals

When your VP Engineering takes PTO, ApproveThis automatically reroutes license approvals without exposing Keygen credentials. No more "waiting on Gary" memes.

Real-Time Tracking for Distributed Teams

Support team in Manila needs to activate a license? They see approval status in ApproveThis without Keygen access. Legal in NYC reviews terms without touching dev environments.

The Quiet Advantage Nobody Talks About

Using ApproveThis as the approval layer means external partners (distributors, resellers, enterprise clients) can participate in license workflows without getting Keygen logins. You maintain control over actual license management in Keygen while collaborators only interact with approval requests.

When to Consider This Integration

If any of these sound familiar:

• Your sales team keeps overpromising license terms
• Engineering gets pulled into license audits
• Customers complain about renewal delays
• Security keeps finding unauthorized machine activations

It's time to connect the dots between license management and human decisions.

Getting Started Without the BS

1. Keygen accounts: Keep using what you have
2. ApproveThis: Start with a free trial
3. Zapier: Use existing credentials

Build your first workflow in under an hour:
- Pick one pain point (renewals, new licenses, etc.)
- Map the Keygen event to an ApproveThis template
- Test with a single customer account

The Bottom Line

Keygen automates licenses. ApproveThis automates decisions. Together, they automate compliance. For teams tired of chasing approvals or explaining audit findings, this integration isn't about doing more - it's about finally doing less.

Next step: Book a 15-minute demo to see how ApproveThis + Keygen handles your trickiest approval scenario. Or just sign up and connect them yourself - we won't make you talk to sales.