ApproveThis manages your Convious Integration approvals.

Why These Two Tools Belong Together

Let's cut through the noise: approval processes suck when you're dealing with time-sensitive orders in the leisure industry. One delayed sign-off on a group booking or equipment purchase can mean lost revenue and pissed-off customers. That's where pairing Convious' order management with ApproveThis' approval automation creates something actually useful.

Convious handles the complex stuff - managing ticket sales, group bookings, inventory updates. ApproveThis handles the human stuff - getting the right people to say "yes" fast. Together through Zapier, they create a closed-loop system where every order requiring approval automatically kicks off a review process tailored to your rules.

The kicker? Approvers don't need Convious licenses. Your CFO approves purchase orders through email without logging into another system. Vendors sign contracts through a portal that doesn't require new logins. This combo works because it meets people where they already are.

Real World Fixes for Leisure Industry Headaches

The Bulk Booking Bottleneck

Picture this: A school district wants to book 1,200 students at your water park. Your Convious system flags it as needing manager approval due to the group discount. Instead of Slack pings and forwarded emails, ApproveThis automatically:

• Routes to the operations manager (do we have capacity?)
• Then to finance (does the discount meet margins?)
• Finally to legal (contract terms)

Each step happens sequentially with automatic reminders. If someone's OOO, it jumps to their delegate. All while the booking sits reserved but unconfirmed in Convious.

Last-Minute Inventory Purchases

When your wave pool pump dies on Friday afternoon, the maintenance team submits a replacement request through Convious. ApproveThis checks:

• Is the vendor pre-approved? (auto-approve under $5k)
• If not, escalate to facilities director + CFO with vendor comparison docs

The entire process lives in ApproveThis' audit trail while syncing approval status back to Convious for PO generation.

Where This Combo Beats Manual Processes

Most approval tools just digitize paper forms. Here's how our integration actually solves problems:

Kills "Who Has the File?" Syndrome

Sales rep submits a custom corporate event package in Convious. ApproveThis automatically:

- Attaches the proposed contract PDF
- Pulls customer credit history from your CRM
- Includes profit margin calculations

All in one approval thread that's accessible to every stakeholder. No more digging through email chains.

Prevents Policy Sidestepping

Your procurement policy requires three bids for purchases over $15k. ApproveThis:

- Auto-rejects requests missing vendor quotes
- Flags purchases exceeding department budgets
- Requires VP sign-off for exceptions

All while keeping Convious updated on hold statuses to prevent order fulfillment delays.

Department-Specific Wins

Finance Teams

Auto-approve recurring orders under predefined limits. Get real-time dashboards showing pending high-value approvals. Sync approved budgets back to Convious for accurate cash flow forecasting.

Operations Teams

Set capacity-based approval rules. If Convious shows 90% booked dates, require CMO approval for additional group sales. Automatically adjust approval thresholds during peak seasons.

Sales Teams

Custom approval paths for discount tiers. Approve custom packages in hours instead of days with automated upsell calculators built into approval forms.

Setting This Up Without Losing Your Mind

Here's the no-BS guide:

1. Connect via Zapier: Zapier acts as the bridge. No coding needed.
2. Trigger: Select Convious' "New/Updated Order" event.
3. Action: Map key Convious data to ApproveThis fields (order value, customer tier, notes).
4. Test: Create a test order in Convious and watch it route through ApproveThis.
5. Refine: Add conditional logic like "Route to CFO if over $20k" in ApproveThis.

Pro tip: Use ApproveThis' calculated fields to auto-flag orders needing special handling. Example: "If group size >500 AND food & beverage included, require safety director approval."

Why This Isn't Just Another Integration

Most approval tools treat every request the same. This setup actually adapts to how leisure businesses operate:

Seasonal Flexibility

Adjust approval thresholds automatically during peak seasons. Require fewer sign-offs in winter when you're chasing revenue, stricter controls in summer when at capacity.

External Collaboration

Contractors approve permit applications through a portal that doesn't require Convious access. Partners e-sign NDAs directly from approval emails. All tracked alongside internal reviews.

Audit-Proof Records

Every approved/denied Convious order shows who approved it, when, and what data they saw. Export reports that link approval decisions directly to financial outcomes.

The Bottom Line

If you're using Convious but still doing approvals through email or Slack DMs, you're leaving money on the table. Not because of inefficiency (though that's real), but because you're missing the chance to enforce business rules at scale.

ApproveThis adds guardrails that actually help teams move faster. Sales closes bigger deals knowing approvals won't get stuck. Finance sleeps better knowing no one's circumventing policies. Ops stops playing approval tag across time zones.

Best part? You can try it without overhauling existing systems. ApproveThis plugs into Convious through Zapier in an afternoon. Approvers keep using email. Managers get visibility without another dashboard.

Book a 15-minute demo to see how it works. Or start a free trial and connect your Convious account before lunch. Either way, stop letting approval delays be the reason good orders go sideways.