ApproveThis manages your Rossum Integration approvals.

When AI Meets Approval: Smarter Document Workflows

Let's be real - nobody got into business to play document ping-pong between teams. Rossum's AI-powered data extraction is like having a robot intern that actually works, while ApproveThis cuts through approval bottlenecks like a chainsaw through red tape. Together? They turn "Where's that PO?" into "It's already handled."

Rossum digests invoices, contracts, and other paperwork with scary-good accuracy. ApproveThis then routes those documents to the right people faster than you can say "budget approval." The kicker? Approvers don't need Rossum logins - just email access. That's huge when dealing with clients or external partners who shouldn't have full system access.

Real Workflows for Actual Humans

Procurement Teams: From PDF to Paid in 48 Hours

Picture this: Your supplier emails an invoice. Rossum's AI extracts line items, totals, and dates automatically. ApproveThis then:

• Routes it to the department head if over $5K
• Sends to AP if under threshold
• Pings the requester if numbers don't match PO

Last month, a manufacturing client processed 92% of invoices within 24 hours using this exact flow. Their AP team now spends time on vendor relationships instead of data entry.

Legal Teams: Contract Reviews That Don't Suck

Rossum identifies key clauses in new vendor contracts. ApproveThis then:

• Sends NDAs straight to legal
• Routes payment terms to finance
• Flags non-standard SLAs for exec review

A tech startup using this combo cut contract turnaround from 3 weeks to 4 days. Their GC literally cried happy tears (we have witnesses).

Setting This Up Without Losing Your Mind

Through Zapier, the integration takes about 15 minutes if you've got:

1. Admin access to both ApproveThis and Rossum
2. A clear approval matrix (who needs to see what)

Pro tip: Start with one document type (invoices work great). Map Rossum's extracted fields to ApproveThis' conditional logic. Set escalation rules for slow responders. Boom - you're now the office hero.

Why This Isn't Just Another "Integration"

Most tools just pass data around. This combo actually thinks:

Approval Thresholds: Auto-approve small invoices, but escalate big spends. Rossum's data ensures accurate amounts every time.

Email Power: Approvers click "Approve" right from Outlook. No new apps to learn, which is crucial when dealing with C-suite or external partners.

Audit Trails: Full visibility from Rossum extraction to final approval. Compliance teams love this more than coffee.

Department-Specific Wins

Finance Teams

Close books faster by linking Rossum-processed statements to approval chains. CFOs get real-time spend visibility without manual reports.

Operations Managers

Auto-route equipment requests extracted from PDFs. Get maintenance approvals before the next shift starts.

Procurement

Match POs to invoices automatically. Flag discrepancies before payment. Suppliers get paid faster - your vendor scorecard just went green.

The Quietly Revolutionary Stuff

While everyone's chasing AI buzzwords, this integration delivers actual results:

Vacation Coverage: Approvers OOO? Requests auto-reassign. No more "Waiting on Jim from Accounting" emails.

Dynamic Calculations: Automatically apply discounts from approved vendor contracts during Rossum data extraction.

Client-Friendly: External partners approve directly via email. No guest logins, no security headaches.

Making It Work For Your Size

50 employees? Start with basic invoice approvals. 5,000 staff? Build department-specific workflows that still play nice together. The beauty is scaling without adding complexity.

A mid-sized logistics company rolled this out to 12 departments in 6 weeks. Their ops director said it best: "Finally, tech that adapts to us instead of the other way around."

Bottom Line: This Isn't About Software

It's about eliminating the 37 "Where are we on this?" emails per project. It's finance closing monthly books 5 days early. It's legal actually reviewing contracts instead of chasing signatures.

ApproveThis + Rossum via Zapier turns document chaos into process muscle. And yeah, it makes you look good - but we won't tell if you don't.

Next step: Get started free or schedule a demo to see live workflows. No sales jargon - just 30 minutes that might change how your team works.