ApproveThis manages your EFC Aquila Integration approvals.

When Your CRM Needs a Referee

Let’s be real – running a martial arts school or fitness club means constantly juggling memberships, class schedules, and billing while trying to grow your business. EFC Aquila handles the heavy lifting as your CRM, but what happens when you need five people to sign off on that new black belt promotion package? Or when your lead instructor wants to schedule extra sessions during peak hours? That’s where things get messy. Enter ApproveThis – the approval system that works like a jiujitsu master for your decision-making processes.

Why This Combo Works

ApproveThis doesn’t just “integrate” with EFC Aquila – it becomes the decision-making layer your CRM never knew it needed. While EFC Aquila tracks members and manages billing, ApproveThis handles the human stuff: getting multiple signatures on contract changes, approving custom membership discounts, or greenlighting new class schedules. The magic happens through Zapier, meaning you can connect the two platforms in 15 minutes without begging IT for help.

What You’re Solving

Fitness clubs and martial arts studios waste 12 hours/week on:

• Chasing down managers for billing exceptions
• Manual entry between systems
• “Who approved this?” email chains

With ApproveThis+EFC Aquila, you’re not just automating approvals – you’re creating an audit trail that’s visible in both systems. And here’s the kicker: your EFC Aquila approvers don’t need ApproveThis licenses. Perfect for getting quick sign-offs from busy instructors or external partners.

Real-World Scenarios (No Theory Allowed)

Let’s break down three ways this integration actually works for businesses like yours:

1. Automatic Class Scheduling

The Problem: Your head instructor wants to add a 6 AM Muay Thai class. Needs approval from operations (mat availability), billing (pricing), and marketing (promotion).

The Fix: Set up a Zap that triggers when someone submits a “New Class Request” in ApproveThis. Once all three departments approve, EFC Aquila automatically creates the class schedule and adds it to member calendars. No back-and-forth, no double-entry.

Who This Helps: Multi-location martial arts studios needing to standardize class launches across facilities.

2. Member Upgrade Approvals

The Problem: A member wants to upgrade to VIP status mid-contract. Requires manager approval for prorated billing in EFC Aquila.

The Fix: When EFC Aquila detects a membership change request, ApproveThis pings the right manager via email. Once approved, EFC Aquila updates the membership tier and billing automatically. Denied? The system notifies the front desk to handle the conversation.

Bonus Feature: Use ApproveThis’ approval thresholds to auto-approve upgrades under $50 without human intervention.

3. Event Budget Sign-Offs

The Problem: Your marketing team wants to host a demo day. Needs CFO approval if over $5K, otherwise just the studio manager’s OK.

The Fix: Submit an event request in ApproveThis with calculated fields for total cost. The system routes it based on your thresholds. Once approved, EFC Aquila creates a lead capture campaign linked to the event.

Setup That Doesn’t Suck

Here’s how to connect ApproveThis and EFC Aquila in under 20 minutes:

1. Create Zapier triggers for key EFC Aquila events (new member, billing change, etc.)
2. Map ApproveThis approval workflows to those triggers
3. Set up auto-responders in EFC Aquila using approval decisions

Pro Tip: Use ApproveThis’ vacation delegation feature so summer camp schedules still get approved while your head coach is at nationals.

Department-Specific Wins

Sales Teams: Automate membership discount approvals during EFC Aquila’s checkout flow. No more “Let me ask my manager” delays.

Operations: Get instant alerts in ApproveThis when EFC Aquila detects equipment maintenance needs over $500. Route to facilities team with photo attachments.

Instructors: Request substitute teachers through ApproveThis, auto-synced to EFC Aquila’s scheduling.

The Quiet Advantage

While competitors make you choose between a clunky CRM or rigid approval system, this integration lets EFC Aquila handle what it does best (member management) while ApproveThis manages the decision chaos. Plus, since approvers only need email access, you’re not burning extra EFC Aquila licenses on part-time staff.

Ready to Stop Chasing Approvals?

ApproveThis works because it’s built for teams that hate bureaucracy but need structure. When paired with EFC Aquila, you’re essentially giving your CRM a new set of black belts in efficiency.

Next Steps:

• Book a 15-minute demo to see the integration live
• Test drive ApproveThis with your EFC Aquila data (we’ll help import)

Either way, you’ll know within a week how many hours you’re saving. And isn’t that better than another “collaboration solution” that complicates your life?