ApproveThis manages your meetergo Integration approvals.

When Scheduling Meets Approval Chaos

Let’s face it - most companies treat approvals like a game of telephone. Someone books a client meeting in Meetergo. Then they Slack their manager. Then accounting needs to approve the budget. Then someone forgets to check their email. Suddenly, your $50K deal is stuck because Karen from legal missed the memo. ApproveThis and Meetergo through Zapier? That’s your playbook for killing the chaos without hiring a babysitter.

What Happens When Approval Muscle Meets Scheduling Bones

Meetergo handles the when and where of meetings. ApproveThis handles the who and why. Combined? You get automated guardrails that make sure every booked appointment actually should exist. Think of it like putting your approval process on autopilot - but without the existential dread of actual robots.

Meetergo’s Side of the Deal

Scheduling, payments, joining calls - it’s the control center for anything that needs a calendar invite. But it doesn’t know if that 3-hour strategy session with a new client was greenlit by the PMO team. That’s where the muscle comes in.

ApproveThis Brings the Rulebook

Custom workflows that auto-route requests to the right people. Conditional approvals based on deal size. Automatic escalations when someone’s OOO. It’s the policy engine that ensures every meeting scheduled in Meetergo actually follows the rules - without turning your team into hall monitors.

Real Companies Doing Real Things (Without the BS)

Use Case 1: The “Don’t Book Until We Talk” Rule

Template: Auto-create approval requests for new Meetergo appointments
Who Cares: Consulting firms, agencies, anyone billing by the hour

Picture this - a sales rep books a discovery call with a Fortune 500 prospect. Meetergo triggers an ApproveThis workflow that:

• Checks if the prospect exists in your CRM
• Routes to the delivery team to confirm capacity
• Auto-approves if under 2 hours, escalates if longer

No approval? The meeting never hits your calendar. Bonus: Approvers don’t need Meetergo logins - because who wants to play email tag with a client?

Use Case 2: The “Clean Up Your Mess” Protocol

Template: Cancel Meetergo appointments when requests get denied
Who Cares: Healthcare, legal, any compliance-heavy industry

A patient books an elective surgery consult through your portal. The approval gets denied because they skipped pre-auth. ApproveThis automatically tells Meetergo to nuke the appointment and send a “try again” email. No more awkward “So… about that cancelled liver transplant” calls.

Setting This Up Without Losing Your Mind

Zapier’s the glue here. Three steps:

1. Connect Meetergo and ApproveThis to Zapier (takes 2 minutes)
2. Pick your trigger (New appointment? Approved request?)
3. Map the data fields - meeting length to approval thresholds, etc.

Pro tip: Use ApproveThis’ calculated fields to auto-approve meetings under $5K, or require CFO sign-off for anything with “offsite” in the title.

Why Your Team Will Actually Use This

For Sales Teams

No more promising demos your engineering team can’t support. Auto-route high-value prospect meetings to solution architects. If they approve, Meetergo books it. If not, the lead gets nurtured instead of ghosted.

For Operations

New vendor onboarding meetings require three bids? Set a rule where any Meetergo appointment tagged “Vendor” needs procurement approval. No PO, no calendar invite. Simple.

For Finance

That “leadership retreat” in Bali? Meetergo sends it to ApproveThis, which checks against Q4 budgets. Over limit? Escalates to the board. Under? Auto-approves and logs it in NetSuite. CFOs sleep easier.

The Nuts and Bolts You Care About

Approval Thresholds: Auto-approve internal team meetings under 1 hour. Require sign-off for anything billable.
Vacation Delegation: Sales director on a yacht? Requests auto-reroute to their VP.
Real-Time Tracking: See every pending meeting approval in one dashboard. No spreadsheets. No lies.

No, This Isn’t Just Another Zap

Most Zapier integrations just shuffle data. This one enforces actual business rules. Example: A marketing agency uses Meetergo to let clients book campaign reviews. ApproveThis checks if the client has paid their last invoice. No payment? Meeting gets held until accounting approves. Cash flow crisis averted.

How to Not Screw This Up

Do:
- Start with one workflow (like expense approvals for client meetings)
- Use approval groups for cross-department requests
Don’t:
- Try to boil the ocean day one
- Forget to set vacation delegates (seriously, Karen’s always OOO)

Bottom Line

ApproveThis + Meetergo via Zapier isn’t about automation. It’s about making sure your team’s time actually follows your company’s rules. Less chasing approvals. More doing work that matters.

Get started with Zapier | Meetergo’s Site

Ready to stop being your team’s approval secretary? Book a demo or grab a free trial. No pitch, just a 15-minute walkthrough.