ApproveThis manages your Good Grants Integration approvals.

Why This Integration Isn't Just Another Zap

Let's be real: most software integrations promise "seamless workflows" but deliver extra steps and confusion. This isn't that. When you connect ApproveThis and Good Grants through Zapier, you're essentially giving your grant management process a turbocharger. We're talking about replacing email chains, spreadsheet trackers, and "did you see that application?" Slack messages with something that actually works.

Where Good Grants Ends and ApproveThis Starts

Good Grants handles the heavy lifting of application collection and data management. ApproveThis does one thing brutally well: getting decisions made fast. Together, they cover the full lifecycle:

• Good Grants collects applications
• ApproveThis routes them to the right people
• Decisions flow back without manual data entry

The kicker? ApproveThis approvers don't need Good Grants licenses. Perfect for involving external reviewers or executives who shouldn't be knee-deep in your grants portal.

Real-World Use Cases (Not Just Theory)

1. Nonprofits: From Application Tsunami to Strategic Decisions

Imagine a community foundation getting 200+ grant requests quarterly. Their Good Grants portal's humming, but approvals bottleneck at program directors drowning in PDFs. With ApproveThis:

• New Good Grants application → Auto-create approval request with key data
• Calculated fields flag requests exceeding budget → Auto-reject or escalate
• Board members approve via email → Decision updates Good Grants automatically

Result: Review cycles shrink from weeks to days. Program staff spend time on due diligence, not chasing signatures.

2. Universities: Taming Research Grant Bureaucracy

Research offices juggle department approvals, compliance checks, and sponsor deadlines. Typical pain points:

• PI submits to Good Grants → Triggers parallel ApproveThis workflows
• Department chair → Compliance officer → Sponsored research office
• Approval thresholds auto-approve small budget items
• Denials notify applicants via Good Grants before deadlines

Bonus: Vacation delegation prevents "waiting for Dr. Smith to return from sabbatical" delays.

3. Corporate Grant Programs: Scaling Without Headcount

A tech company's CSR team manages 50+ partnership grants annually. Their hack:

• Good Grants collects applications
• ApproveThis routes to:
• Legal (contract terms)
• Finance (budget impact)
• Regional manager (alignment)
• Approved? Good Grants auto-tags for next funding round
• Denied? Template response triggers with feedback

Outcome: They doubled managed grants without adding staff.

Setting This Up Without Losing Your Mind

Zapier's the glue here. If you can order a pizza online, you can handle this:

1. Connect Good Grants to Zapier: Use their auth link
2. Pick Your Trigger: "Application Submitted" is the big one
3. Map Critical Fields: Budget, project type, applicant info
4. Set Approval Rules: Use ApproveThis thresholds to auto-approve/reject
5. Close the Loop: Push decisions back to Good Grants

Pro tip: Start with one workflow (e.g., high-value grants). Scale after you see the time savings.

Team Wins That Actually Matter

Grant Managers: From Babysitter to Strategist

Instead of herding approvers, you're:

• Setting escalation rules for stuck approvals
• Using real-time dashboards to predict bottlenecks
• Analyzing approval time data to optimize workflows

Finance Teams: Budget Guardrails Without Micromanaging

ApproveThis' calculated fields let you:

• Auto-approve requests under $5K
• Flag matches to restricted funds
• Add fiscal year checks before routing

Compliance Officers: Audit Trails That Don't Suck

Every approval decision in ApproveThis includes:

• Who approved/rejected
• Timestamps
• Comments
• Version history

Export CSV reports pre-formatted for auditors.

Why This Isn't Just About Speed

Sure, slashing approval times is great. But the real win is consistency. ApproveThis ensures:

• No skipped steps in reviews
• Equal visibility for all applicants
• Compliance built into workflows, not checklists

Example: A health nonprofit added CDC guideline checks into approval workflows. Result? 100% compliance vs. previous 76%.

Common Objections (And Real Answers)

"We have unique approval rules."
So did 87% of our clients. ApproveThis handles multi-stage flows, conditional paths, and "any 3 of 5 approvers" scenarios.

"Our reviewers won't learn new tech."
They approve via email. Seriously. Click "Approve" or "Reject." Zero training.

"We have existing systems."
Zapier plays nice with 5,000+ apps. We'll slot into your current stack.

Getting Started (Without the Sales Circus)

Two paths:

1. DIY: Sign up free, connect to Good Grants via Zapier
2. Guided: Book a 15-min demo (we'll show your specific use case)

Either way, you'll be live before your next grant cycle starts.