ApproveThis manages your BTCPay Server Integration approvals.

When Approval Processes Meet Bitcoin Payments

Let's be real - chasing down signatures for invoice approvals sucks. Especially when you're dealing with cryptocurrency payments that require extra scrutiny. ApproveThis and BTCPay Server fix this by automating the bureaucratic crap that slows down finance teams, procurement departments, and any company handling crypto transactions.

Here's the deal: BTCPay Server lets you accept Bitcoin payments without middlemen taking a cut. ApproveThis automates multi-step approvals so decisions happen faster. Connect them through Zapier, and you've got a system where payment requests automatically trigger approvals, and settled payments automatically close the loop. No more spreadsheets. No more "Did you see my email?"

Why This Combo Works for Mid-Sized Companies

If you're managing 50-5,000 employees, you need processes that scale without adding red tape. Traditional approval systems crumble under crypto's speed - Bitcoin transactions settle in minutes, but your accounting team might take days to rubber-stamp invoices. This integration keeps pace with crypto while maintaining human oversight where it matters.

Key benefits:

• Finance teams get audit trails for crypto transactions (hello, compliance)
• Procurement maintains control over purchases without blocking urgent crypto payments
• External partners can approve requests without needing BTCPay logins

Three Ways to Connect the Dots

1. Auto-Generate Invoices When Requests Hit

Use case: Your sales team closes a deal payable in Bitcoin. Instead of manually creating an invoice in BTCPay Server, set up a Zap that triggers when an ApproveThis request gets created.

Who this helps:

- Crypto-native SaaS companies needing instant billing
- Agencies managing retainer contracts with blockchain clients
- E-commerce stores accepting altcoins

Behind the scenes: ApproveThis' "New Request" trigger kicks off a BTCPay invoice via Zapier. Sales ops gets notified in Slack when the invoice is live. No more copying/pasting wallet addresses.

2. Force Approval Before Crypto Payouts

Use case: Your engineering team needs to pay a contractor in Bitcoin. Set up a Zap that creates an ApproveThis request whenever BTCPay generates an invoice over $5K.

Who this helps:

- Web3 startups managing developer bounties
- NFT marketplaces processing artist royalties
- Mining operations paying equipment vendors

Pro tip: Use ApproveThis' calculated fields to auto-flag invoices exceeding risk thresholds. CFO gets pinged only when needed.

3. Auto-Close Approvals When Payments Settle

Use case: A Bitcoin payment hits your BTCPay wallet. The Zapier integration automatically marks the corresponding ApproveThis request as approved, updating your ERP system.

Who this helps:

- Crypto exchanges reconciling deposits
- Nonprofits tracking blockchain donations
- Freelancers managing client retainers

Why it matters: Eliminates the "Was that invoice paid?" follow-ups. Accounting sees real-time status in ApproveThis' dashboard.

Setup That Doesn't Require a CS Degree

1. Sign up for ApproveThis (free trial works)
2. Connect both apps in Zapier - BTCPay Server setup docs here
3. Pick a template from our pre-built Zaps or:
  a. Choose trigger event (new request, invoice created, etc.)
  b. Map custom fields if needed (amounts, due dates)
  c. Test with a $1 Bitcoin transaction

Time saver: Use ApproveThis' conditional logic to route small invoices (<$500) straight to accounting without manager approval.

Why This Beats Manual Processes

For finance teams:
Track Bitcoin payments alongside fiat in ApproveThis' dashboard. Set approval thresholds that auto-approve recurring invoices from trusted vendors.

For procurement:
Require 2FA on high-value crypto approvals. Get email/SMS alerts when invoices hit approval groups.

For external partners:
Clients approve requests via email without BTCPay logins. Vacation delegation ensures approvals don't stall when someone's off-grid.

For auditors:
Every approval or rejection time-stamped with IP logs. Export reports showing who approved what invoice, when.

When to Keep Doing Things Manually

This integration isn't for everyone. Don't bother if:
- You process under 10 crypto invoices monthly
- Your approval chain never changes
- You enjoy explaining blockchain explorers to your CFO

Start Automating (Without the Hype)

ApproveThis isn't "AI-powered blockchain synergy." It's a straightforward way to approve Bitcoin payments faster. The BTCPay integration works because it solves three real problems:

1. Speed: Crypto moves fast - approvals shouldn't lag
2. Security: Human oversight on big transactions
3. Compliance: Documentation that survives an IRS audit

Get started with a free trial, or book a 10-minute demo to see the BTCPay zap in action. No enterprise sales calls - we promise.

FAQs From Actual Humans

Q: Do approvers need BTCPay access?
A: Nope. They approve via email or ApproveThis' portal. Saves you from buying extra BTCPay licenses.

Q: What if a payment settles before approval?
A: Configure Zaps to hold invoices in "pending" until approved. Or set thresholds to auto-approve under certain amounts.

Q: Can we approve in Slack/MS Teams?
A: Yep - ApproveThis plugs into your existing chat tools. No need to check another system.