ApproveThis manages your Envoy for Visitors Integration approvals.

Why These Two Apps Belong Together (Like Coffee and Monday Mornings)

Let’s get real: visitor management is more than just handing out “Hello My Name Is” stickers. For companies juggling security protocols, NDAs, and VIP guests, Envoy for Visitors handles the front door – but who’s managing the backstage approvals? That’s where ApproveThis comes in. Together, they’re like bouncer and manager for your office ops.

ApproveThis automates the “Hey, can this contractor access the server room?” emails that clog inboxes. Envoy tracks who’s actually walking through your doors. Connect them via Zapier, and you’ve got a system where visitor approvals trigger actions (and vice versa) without anyone lifting a security badge.

What Happens When Approval Workflows Meet Visitor Logs

Most teams don’t realize how much time gets eaten by:

• Chasing down managers for visitor approvals
• Manually updating Envoy when someone finally says “yes”

ApproveThis solves the first problem with automated routing (think: “If visitor is from XYZ Corp, route to IT Director AND Facilities”). Envoy handles the check-in logistics. The magic happens when these systems talk:

Real-World Example: The Overbooked IT Department

Imagine a tech company where external contractors need server room access. Without automation:

1. Front desk emails IT manager ➔ 2. Manager forgets to reply ➔ 3. Contractor sits in lobby for 45 minutes ➔ 4. Everyone looks bad.

With ApproveThis+Envoy:

Contractor pre-registers in Envoy ➔ Zapier triggers ApproveThis request ➔ Approval routes to IT manager and facilities lead ➔ Both approve via email ➔ Envoy automatically updates contractor’s access status. No lobby limbo.

Three Ways This Combo Saves Actual Hours (Not “Hypothetical” Ones)

Use Case 1: Pre-Registration Approval Guardrails

Problem: Sales teams inviting clients without checking exec availability.
Solution: Zapier triggers ApproveThis whenever Envoy gets a new invite. Approval workflow checks:

- Is the visitor from a high-priority account?
- Does their visit date conflict with all-hands meetings?
- Auto-approve under $1k gift spend, escalate above.

Who needs this: Legal firms pre-screening opposing counsel visits, hospitals managing vendor access during sensitive hours.

Use Case 2: Post-Approval Visitor Prep

Problem: Approved visitors show up to front desk chaos.
Solution: When ApproveThis gives the green light, Zapier auto-creates Envoy pre-registrations with:

- Custom NDAs based on approval type
- Equipment checklists (badges, laptops)
- Parking passes sent via Envoy’s SMS

Who needs this: Manufacturing plants requiring safety briefings, schools managing parent-teacher conferences.

Use Case 3: Audit-Proof Sign-In Logs

Problem: Proving compliance during security audits.
Solution: Every Envoy sign-in triggers ApproveThis to:

- Log timestamped approval confirmation
- Attach signed NDAs from Envoy
- Notify security if unapproved visitor tries signing in

Who needs this: Financial institutions, government contractors, pharma companies.

Setting This Up Without Losing Your Mind

Zapier’s the middleman here. Here’s the 5-minute version:

1. Connect Envoy to Zapier (use Envoy’s Visitor API)
2. Choose trigger: “New Visitor Invite” or “Sign-In Event”
3. Connect ApproveThis, set up approval rules (pro tip: use calculated fields for auto-approving repeat visitors)
4. Test with a fake visitor (name: “Darth Vader”, company: “Death Star LLC”)

Key advantage: Approvers only need ApproveThis access – no extra Envoy licenses. Huge cost saver when dealing with external partners.

Which Teams Actually Benefit? (Spoiler: All of Them)

Facilities Managers

Auto-approve maintenance vendors during off-hours. Get Zapier to alert janitorial staff when approved visitors arrive. Use ApproveThis’ vacation delegation so HVAC repairs aren’t delayed because Bob from building ops is on PTO.

IT Directors

Require multi-factor approvals for data center access. Envoy captures visitor photos ➔ ApproveThis attaches them to access badge requests ➔ Slack alert to your team when approved.

HR Teams

New hire orientation days get messy. Use ApproveThis approval thresholds – if 10+ candidates are invited, auto-schedule extra security staff via Envoy integrations.

“But Wait, Does This Handle Edge Cases?”

ApproveThis isn’t just about rubber-stamping requests. Real scenarios we’ve covered:

- Last-minute changes: Visitor reschedules? Approval workflow re-routes to available managers.
- After-hours entries: ApproveThis escalates to security leads if someone signs in post-6PM.
- VIP exceptions: Bypass multi-step approvals for C-suite guests using conditional logic.

The Bottom Line: Less Paperwork, More Actual Work

Companies using ApproveThis + Envoy report 62% faster visitor processing (we’re pretty proud of that stat). But the real win? Killing these conversations:

“Did you approve the AWS engineer’s visit?”
“I think so? Check Slack from Tuesday.”
“That’s not in Envoy’s log!”
*Cue security team meltdown*

Ready to stop being a glorified permission slip collector? Register for ApproveThis or grab a demo. We’ll even help you build the first Zap – no clipboard required.