ApproveThis manages your Avaza Integration approvals.

When Project Management Meets Approval Muscle

Let’s get real: most companies between 50-5,000 employees aren’t struggling because their teams are lazy. They’re drowning in approval bottlenecks. The marketing lead waiting three days to get that influencer contract signed. The operations manager manually forwarding invoice emails with “PLEASE APPROVE” in all caps. The project team stuck because someone’s approver is on vacation in Bali.

This is why pairing Avaza’s project management chops with ApproveThis’s approval automation isn’t just nice – it’s a survival tactic. Avaza handles timelines and tasks. ApproveThis handles the gatekeeping. Together via Zapier, they turn “waiting for sign-off” from a company-wide meme into a closed-loop system.

Why This Combo Doesn’t Just Work – It Pays Rent

Avaza’s good at what it does: projects, time tracking, invoices. But when you need five people to approve a client’s custom scope change? That’s where things get sticky. ApproveThis doesn’t just send emails – it hunts down decisions with the persistence of a toddler asking “why?”. Here’s the kicker:

• No extra seats needed: Your client’s CFO can approve invoices in ApproveThis without needing an Avaza login. Same for contractors or partners.
• Rules that actually work: Auto-approve small expenses but escalate anything over $5k? Done. Need two directors to sign off on new hires? Easy.

This isn’t about replacing Avaza. It’s about giving it teeth when you need to enforce process without becoming that micromanager everyone avoids at happy hour.

Real-World Use Cases That Don’t Suck

1. Invoice Approvals That Don’t Kill Client Relationships

The Zap: Avaza invoice sent → ApproveThis request created.

Consulting firms, agencies, anyone billing hourly: This stops the “wait, why are we being charged for 12 hours of ‘strategy’?” emails. When an invoice hits Avaza, ApproveThis automatically routes it to the client’s main contact and their finance person. Approvers get it in email, click approve/deny, and it syncs back. No more “the system didn’t show me the notes” excuses.

Bonus points: Use ApproveThis’s calculated fields to auto-flag invoices that exceed project budgets. Finance teams get to play hero by catching overages before clients do.

2. Project Kickoffs That Don’t Require a Séance

The Zap: Avaza new project → ApproveThis workflow starts.

Software dev teams, construction PMs: You know how projects get approved in theory, then suddenly there’s a $20k scope creep? This forces a checklist: “Is the SOW signed? Are resource hours allocated? Has legal reviewed the NDA?” ApproveThis won’t let the project go live until every box is checked by the right person. No more phantom approvals.

3. Client Onboarding Without the Spreadsheet Shuffle

The Zap: Avaza new company → ApproveThis request generated.

SaaS companies, MSPs: New client added in Avaza? ApproveThis automatically pings compliance to verify KYC docs, accounting to set up billing terms, and the account lead to confirm kickoff dates. All while keeping the actual client data in Avaza clean. Bonus: Use approval thresholds to fast-track low-risk clients but deep-dive on enterprise deals.

4. From “Approved” to “Done” Without the Nagging

The Zap: ApproveThis approval → Avaza task created.

Manufacturing, event planners: When the VP finally approves that big materials purchase, ApproveThis automatically creates a procurement task in Avaza with all the specs. No more post-approval black holes where requests go to die. Teams actually know when they’re clear to move.

Setting This Up Without Losing Your Mind

If you can order DoorDash, you can connect these two. Here’s the cheat code:

1. Pick your trigger: In Zapier, choose when Avaza should ping ApproveThis (new invoice, project, etc.).
2. Map the deets: Tell Zapier which Avaza data to send – project ID, invoice amount, client notes.
3. Set approval rules: In ApproveThis, define who approves what. Pro tip: Use groups so if the CMO is out, it auto-routes to their VP.
4. Test with something small: Try a $1 test invoice before rolling out to your $50k clients.

Whole thing takes 15 minutes. Less time than it takes to get through your standup meeting.

Who Actually Benefits (Besides Your Sanity)

Finance Teams

Stop being the approval police. Set rules so invoices under $2k get auto-approved, anything higher needs the CFO. ApproveThis logs every decision for audit trails, and syncs back to Avaza so AR knows when to chase payments.

Project Managers

No more herding stakeholders for sign-offs. New project requests in Avaza auto-start approval chains. If someone tries to sneak in a project without budget approval, the system blocks it, not you.

Operations

Scale processes without adding bureaucracy. Onboard new regions or teams with pre-built approval templates. Vacation delegation means things keep moving when people are OOO – no more “per my last email” escalations.

The Nutshell Version

ApproveThis isn’t another tool – it’s Avaza’s approval enforcer. It handles the “who said yes” so your teams can handle actual work. Zapier’s just the messenger between them.

For companies past the startup phase but not yet enterprise, this is how you stop approval delays from being the reason projects stall. Less chasing, more doing. Fewer status meetings, more actual progress.

Cool, How Do We Start?

If you’re using Avaza and have more than one approval step in any process:

1. Grab an ApproveThis trial (no credit card, 14 days).
2. Pick one approval process that’s currently a pain point – expense reports, client SOWs, whatever.
3. Use the Zapier templates above as your starter kit.

Or, if you’d rather see it live, book a 10-minute demo. We’ll show how a construction company cut approval delays by 70% without hiring a single coordinator.