ApproveThis manages your Meetgeek.ai Integration approvals.

When Meeting Notes Meet Approval Flows

Let's be real: most companies suck at two things – running efficient meetings and getting decisions approved afterward. Meetgeek.ai solves the first problem by auto-recording calls, transcribing discussions, and flagging key highlights. ApproveThis handles the second by turning "we'll circle back on that" into clear yes/no outcomes. Together? They turn meeting rambles into tracked action items before your team finishes their lukewarm coffee.

Why This Combo Works for Mid-Sized Companies

Companies between 50-5,000 employees hit a sweet spot: enough meetings to justify Meetgeek's AI note-taking, enough bureaucracy to need ApproveThis' structured workflows. The Zapier integration means:

• No more chasing down execs who ghosted post-meeting action items
• Zero context switching between meeting notes and approval systems

Example: A 200-person SaaS company auto-converts meeting decisions about feature launches into approval requests. Product leads approve specs in ApproveThis while referencing Meetgeek's timestamped conversation snippets.

Three Ways This Integration Actually Gets Used

1. Approve Meeting Highlights Before They Die in Slack

Meetgeek flags a budget discussion during a client call → ApproveThis pings the CFO via email (no app login needed) → Approval happens before the next standup.

Who cares: Consulting firms where client calls drive scope changes. Legal teams reviewing verbal agreements captured in recordings.

2. Attach Full Meeting Context to Approval Requests

New vendor contract needs CLO sign-off? The ApproveThis request auto-includes Meetgeek's recording of the risk assessment discussion. No more "Wait, why are we approving this?" emails.

Real usage: Procurement teams handling supplier onboarding. HR departments approving policy changes debated in all-hands meetings.

3. Auto-Create Approval Tasks Post-Meeting

End a project retrospective in Meetgeek → ApproveThis instantly generates requests for budget reallocations discussed. Project managers can't "forget" to seek approvals.

Where it sticks: Agencies managing 50+ client projects. Engineering teams implementing post-mortem action items.

Setup That Takes Less Time Than Your Daily Standup

Using Zapier, connect Meetgeek.ai and ApproveThis in three steps:

1. Pick your trigger (new meeting/highlight in Meetgeek or new request in ApproveThis)
2. Map key data points – meeting summaries to approval descriptions, timestamps to due dates
3. Test with a real meeting – we've seen teams go live in under 18 minutes

Pro tip: Use ApproveThis' calculated fields to auto-flag requests over $10k from Meetgeek's budget discussions for extra approvals.

Why Your Team Leads Will Actually Use This

For Project Managers

Stop herding cats for sign-offs on scope changes debated in client calls. Meetgeek's highlights become ApproveThis tasks assigned to specific stakeholders with deadlines matching sprint cycles.

For Finance Teams

Auto-generate approval requests when Meetgeek transcripts mention budget numbers. Set approval thresholds so anything over $25k routes to the CFO, under $5k to department heads.

For External Collaborators

Clients can approve contract changes via email (no ApproveThis login) while referencing Meetgeek recordings of negotiation talks. Legal loves the audit trail; sales loves not resending files.

Features You'll Use Beyond the Honeymoon Phase

This isn't another "set it and forget it" integration:

• Vacation delegation: CFO OOO? Meetgeek-generated approvals auto-reassign to their deputy
• Conditional workflows: High-priority meeting notes escalate approvals faster
• Real-time tracking: See which meeting-generated requests are stuck in limbo

The Quiet Advantage: Fewer App Licenses

External partners only need access to Meetgeek recordings – they can approve via email without an ApproveThis seat. Internal teams? Approvers only need Meetgeek for context, not another paid login. For companies watching SaaS sprawl, this matters.

When This Integration Isn't Magic

Let's manage expectations: If your team ignores meeting notes anyway, this won't help. It works best when you already use Meetgeek religiously and just need to plug the approval gap. Also, Zapier's free plan handles ~750 tasks/month – enough for 25-30 meetings with follow-up approvals.

Getting Started Without the BS

Two paths:

1. DIY: Zapier account + existing Meetgeek.ai and ApproveThis logins. Use pre-built templates.
2. Hand-holding: Book a 22-minute demo where we'll configure your first workflow using actual meeting data.

Either way, pick one high-impact approval process first – client change orders, budget shifts, or campaign approvals. Expand once the team sees meeting notes actually turning into decisions.

Bottom Line for Busy Teams

Meetings shouldn't end with "we'll figure out approvals later." With Meetgeek.ai capturing what matters and ApproveThis forcing clear decisions, teams between 50-5k employees can actually execute what they discuss. Less talk about work, more approved action.

Next step: If you're already using Meetgeek, grab an ApproveThis trial and connect them in Zapier today. If not? Check Meetgeek.ai first – this combo only works if you're serious about fixing meetings.