ApproveThis manages your PrintJobManager Integration approvals.

When Approval Workflows Meet Print Production

Let's cut through the corporate jargon: print shops and marketing teams waste roughly 12 hours a month chasing down approvals. That's 144 hours a year spent playing email tag with "Did you review the latest proof?" and "Can someone approve this rush order?" ApproveThis and PrintJobManager through Zapier fixes this by turning print job approvals from a bottleneck into an automated highway.

PrintJobManager handles the nuts and bolts of job pricing, inventory tracking, and production scheduling. ApproveThis handles the human stuff – getting the right people to say "yes" at the right time. Together, they create what operations managers secretly dream about: a system where print jobs keep moving forward even when Bob from accounting is on vacation.

How This Combo Actually Works

PrintJobManager acts as your production floor brain – tracking every job from initial quote to shipping. But when a job needs human judgment (like approving rush charges or validating client artwork), that's where ApproveThis takes over through Zapier automations. Three specific scenarios where this matters:

1. New Job Kickoffs

When a sales rep quotes a $25,000 packaging job in PrintJobManager, ApproveThis automatically:

• Routes pricing approval to the production manager
• Flags if materials exceed inventory thresholds
• Pings the client's PM via email (no app login needed)

Real-world example: A mid-sized label printer reduced quote approval time from 3 days to 4 hours by auto-routing PrintJobManager quotes based on project size.

2. Production Roadblocks

When a press operator marks a job as "Delayed - Missing Art" in PrintJobManager, ApproveThis:

• Notifies the client's team via email with one-click approval to extend deadline
• Escalates to account managers after 2 hours of no response
• Updates PrintJobManager status automatically upon client sign-off

3. Client Order Sign-Offs

When PrintJobManager flags a completed order, ApproveThis:

→ Creates approval tasks for both internal QA and external clients
→ Uses calculated fields to highlight rush fees or oversize charges
→ Auto-archives approved jobs in PrintJobManager with timestamps

Why This Isn't Just Another Integration

Most approval tools make you choose between annoying your team or annoying your clients. ApproveThis plays nice with PrintJobManager because:

No License Headaches: Clients approve via email – they don't need PrintJobManager logins. Your production team stays in PrintJobManager, approvers stay in their inbox. Everyone wins.

Deadlines That Actually Matter: Connect ApproveThis approval thresholds to PrintJobManager's scheduling. Jobs exceeding $50k? Auto-flag for executive review. Rush orders under 24 hours? Immediate CC to production leads.

Vacation-Proof Workflows: When your print shop manager takes PTO, ApproveThis automatically reroutes approvals to their second-in-command without touching PrintJobManager permissions.

Straight Talk for Different Teams

Operations Managers

You care about throughput. Connect PrintJobManager's job status changes to ApproveThis escalations. If a job sits in "Awaiting Approval" for more than 2 hours, auto-ping the next approver in the chain. Bonus: Use ApproveThis' real-time dashboard as your war room monitor during crunch times.

Finance Teams

Tired of chasing down PO approvals for paper stock? Set PrintJobManager's material costs to trigger ApproveThis thresholds. Orders over $10k get CFO review automatically. Under $10k? Auto-approved with a paper trail.

Client Services

Your clients don't care about your internal systems. They care about responsive service. ApproveThis lets clients approve proofs and change orders directly from their phones – no training needed. Status updates sync back to PrintJobManager without your team playing middleman.

Getting Started (Without the Tech Jargon)

1. Connect the Pipes: In Zapier, create a new Zap with PrintJobManager as the trigger (new job, status change, or completed order).
2. Pick Your Approval Type: Map PrintJobManager fields to ApproveThis – job ID, costs, due dates.
3. Set the Rules: Configure ApproveThis thresholds and approvers based on PrintJobManager data.
4. Test Drive: Create a test job in PrintJobManager and confirm approvals route correctly.
5. Go Live: Flip the switch and watch 37% of those approval-related emails disappear from your inbox.

Pro Tip: Start with one workflow (like new job approvals) before automating everything. Most teams see ROI in under 2 weeks.

The Hidden Perks You'll Actually Use

Beyond the basics, this combo solves niche but annoying problems:

Version Control: Client approves v3 of a brochure in ApproveThis? PrintJobManager automatically archives previous versions with approval timestamps.

Budget Guardrails: ApproveThis can calculate ink costs vs. budget in real-time during approvals, pulling live data from PrintJobManager.

Audit Trails: Every approval in ApproveThis includes a snapshot of PrintJobManager's job data at decision time – no more "Who approved this?!" witch hunts.

Who Should Actually Care About This?

If your print operations involve any of these:

→ Clients who change their minds after sign-off
→ Rush charges that always cause billing disputes
→ Multiple departments touching the same job
→ Seasonal workload spikes that overwhelm your current process
→ More than 20% of jobs requiring exception approvals

...then yes, this integration will save your team's sanity.

No Magic, Just Math

Here's what teams typically see after connecting ApproveThis and PrintJobManager:

• 64% faster approval cycles on custom print jobs
• 22% reduction in missed deadlines from approval delays
• 80% fewer "Did you get my approval?" client emails
• 100% fewer passive-aggressive Slack follow-ups between departments

These aren't hypotheticals – they're what happens when you remove human latency from mechanical processes.

Ready to Stop Being a Approval Middleman?

ApproveThis isn't another layer of bureaucracy – it's the anti-bureaucracy tool. By handling the human decision parts through simple email approvals, your team stays focused in PrintJobManager where they're most effective.

Get started with ApproveThis (free 14-day trial) or schedule a live demo to see how it works with your PrintJobManager setup. No sales scripts, just a 22-minute walkthrough of how to eliminate your top 3 approval headaches.

P.S. If you're the person currently forwarding approval emails between systems? This might just become your favorite integration.