ApproveThis manages your Meetquo Integration approvals.

Two Tools, One Mission: Better Decisions

Let’s talk about meetings – not the endless Zoom calls, but the actual decisions that move projects forward. Meetquo gives remote teams an organized way to capture discussions, but what happens when you need formal sign-off on meeting outcomes? That’s where 73% of teams hit a wall according to recent project management surveys. Emails get buried. Slack messages vanish. Someone’s always OOO.

ApproveThis solves this by adding structure to the approval chaos. When connected via Zapier, these platforms create a closed-loop system for decision tracking. Meetquo becomes your record of what needs approval; ApproveThis handles the who, when, and how of getting it done.

Why This Integration Works

Meetquo excels at asynchronous collaboration – perfect for global teams across time zones. But its native approval features are basic. ApproveThis brings enterprise-grade workflow controls without the complexity. Together, they enable:

• Automatic escalation: Stalled approvals reroute to backup managers if primary approvers don’t respond
• Financial guardrails: Auto-approve routine meetings under 1 hour, flag longer sessions for review

Take a healthcare tech company we worked with. Their compliance team uses Meetquo to document protocol discussions but needed audit trails for FDA submissions. By routing Meetquo meeting summaries through ApproveThis, they now have timestamped approvals attached directly to Jira tickets.

Real-World Use Cases (Beyond the Obvious)

Client Services: The 24-Hour Contract Turnaround

Marketing agencies love Meetquo for client workshops. But getting client sign-off on creative concepts? That’s where delays happen. Connect Meetquo to ApproveThis and:

1. Post-workshop: Meeting notes auto-generate an approval request
2. Clients get emailed PDF summaries with one-click approve/reject
3. Approved concepts push to Asana; rejected ones trigger Slack alerts

Key feature: ApproveThis’ calculated fields auto-flag meetings exceeding scope hours defined in the client’s contract.

Remote Teams: Killing Consensus Deadlock

A SaaS startup with dev teams in Poland and stakeholders in SF used to lose days waiting for everyone to ‘reply all’ on feature prioritization. Now:

- Meetquo threads capture technical discussions
- ApproveThis routes specs to engineering leads (sequential approval)
- Final vote goes to product heads with deadline reminders

Hidden win: Vacation delegation ensures approvals keep moving when key players are at conferences or offline.

Setting This Up Without the Headache

Zapier’s the glue here, requiring no coding. Here’s the 80/20 setup:

Step 1: In Zapier, choose Meetquo’s “New Meeting” trigger
Step 2: Filter meetings needing approval (ex: those tagged “Budget Review” or over 90 mins)
Step 3: Map Meetquo fields to ApproveThis’ request form (attach PDF minutes, decision deadlines)
Step 4: Set escalation rules in ApproveThis (ex: notify CFO after 48hrs of no response)

Pro tip: Use ApproveThis’ webhooks to push approval statuses back into Meetquo as threaded comments.

Department-Specific Wins

HR Teams: Policy Rollouts Done Right

When updating employee handbooks via Meetquo workshops, HR needs legal + executive sign-off. ApproveThis adds:

- Version control (approvers always see latest draft)
- Compliance checks (ensure required stakeholders aren’t skipped)
- Audit trails for SOC 2 certifications

Finance Teams: Budget Approvals with Teeth

Quarterly planning meetings in Meetquo often lead to vague next steps. Connect to ApproveThis for:

- Auto-calculation of budget impacts using custom formulas
- Hard stops if requests exceed department thresholds
- Parallel approvals (CFO + department head review simultaneously)

Project Managers: No More “Thought We Approved That”

Construction firms using Meetquo for subcontractor meetings reduce change order disputes by:

- Attaching blueprints/specs to approval requests
- Requiring digital signatures from GC, architect, client
- Syncing approved changes directly to Procore or Autodesk

What Makes This Combo Unique

Other approval tools force clients or contractors to learn new systems. With ApproveThis:

- External partners approve via email – no app logins needed
- Meetquo remains your team’s single source of truth
- Zapier handles edge cases (ex: auto-archive approved meetings)

A logistics company we interviewed saved 11 hours/week by letting carriers approve rate changes directly from Meetquo-generated emails instead of their portal.

Ready to Stop Chasing Approvals?

This isn’t about fancier meetings – it’s about actionable ones. When every discussion leads to a tracked decision, teams ship projects faster. The setup takes under 45 minutes for most Zapier users.

Start your ApproveThis trial or book a custom demo to see how approval automation works with your Meetquo workflows. P.S. – Our Zapier integration is free on all plans.