ApproveThis manages your Vlow Integration approvals.

Why Approval Automation Matters for HR Teams

HR departments juggle countless approval processes – onboarding checklists, compliance documents, benefits changes, and more. Manual follow-ups, lost emails, and unclear ownership create delays that frustrate employees and expose businesses to risk. Combining Vlow’s employee lifecycle automation with ApproveThis’s structured approval workflows eliminates these bottlenecks. Together, they create a self-driving system where HR actions trigger precise approval chains, ensuring accountability without slowing down operations.

Vlow + ApproveThis: Where HR Efficiency Meets Governance

Vlow excels at managing employee data and document workflows, while ApproveThis adds decision-making structure. This integration isn’t just about connecting apps – it’s about aligning teams. For example, when Vlow flags a new health certificate, ApproveThis can automatically route it to compliance officers and department heads based on predefined rules. Approvers receive email notifications with one-click actions, and Vlow’s records stay updated without manual data entry.

Key Integration Benefits

Eliminate Approval Guesswork: HR teams often struggle with determining who needs to sign off on sensitive documents like medical exams or international hiring paperwork. Approval thresholds in ApproveThis automatically escalate requests based on criteria like employee location or contract value, ensuring compliance without micromanagement.

External Collaboration Without Licensing Hassles: Third-party medical providers or external legal counsel can approve Vlow-related documents directly via email without needing a Vlow license. This keeps external costs low while maintaining audit trails within ApproveThis.

Real-World Use Cases: Beyond Basic Automation

Onboarding at Scale for Distributed Teams

A multinational tech company uses Vlow to onboard remote developers across 12 countries. Their Zapier integration triggers ApproveThis workflows that route localized contracts to regional HR managers, tax documents to finance, and equipment requests to IT – all based on the employee’s location in Vlow. Calculated fields in ApproveThis automatically adjust approval thresholds for equipment budgets, preventing $5K laptop requests from bypassing director review.

Medical Compliance in Healthcare Organizations

A hospital network automates health certificate approvals using Vlow’s medical document tracking and ApproveThis’s role-based workflows. When a nurse uploads a new immunization record in Vlow, ApproveThis routes it to their department supervisor and the central compliance team. If either party doesn’t respond within 48 hours, vacation delegation rules reassign the task, preventing delays in staff scheduling.

Audit-Proof Employee Status Changes

When a retail chain promotes a store associate to manager in Vlow, ApproveThis initiates a 3-step approval chain: district manager (budget check), HRBP (policy compliance), and CFO (salary band approval). Each step captures comments and digital signatures within ApproveThis, creating a timestamped audit trail that’s automatically attached to the employee’s Vlow profile.

Technical Setup: Simple Integration, Complex Results

Connecting Vlow and ApproveThis via Zapier requires no coding. Start by creating a Zapier account if you don’t have one. Choose Vlow as your trigger app and select an event like “Employee Created” or “Health Certificate Uploaded.” Map relevant Vlow data fields to ApproveThis’s request form, such as employee ID, document type, or department code. Set up approval rules in ApproveThis – for example, requiring sequential sign-offs from a direct manager and HR director for contract changes. Test the integration by creating a sample employee record in Vlow and verifying the approval request appears in ApproveThis with correct routing.

Cross-Functional Impact: Who Benefits Most?

HR Operations Teams

Reduce onboarding cycle time by 60%+ by replacing manual checklists with automated approval chains. ApproveThis’s real-time dashboard shows exactly where each request is stuck – no more chasing down approvers via Slack.

Legal & Compliance

Auto-route sensitive documents like non-compete agreements or visa paperwork to the right stakeholders. Conditional logic ensures US-based immigration forms go to legal counsel specializing in international hires, while GDPR-related documents route to EU compliance officers.

Finance Leaders

Prevent budget overruns by tying Vlow’s employee data to approval thresholds. A $10K training request from a Vlow profile flagged as “probationary” automatically requires CFO approval, while standard $500 expenses get instant manager approval via email.

Advanced Tactics: Going Beyond Basic Approvals

Use ApproveThis’s calculated fields to dynamically adjust workflows based on Vlow data. Example: If a Vlow employee profile shows a “high-risk” designation due to role type, require additional approvals for equipment requests. Another example: Automatically approve office supply orders under $200 if the requesting department in Vlow is under budget.

Leverage Zapier’s filtering to avoid unnecessary approvals. If Vlow indicates an employee is being onboarded in a country with simplified tax forms, bypass certain approval steps. This maintains control while eliminating redundant reviews.

Common Pitfalls to Avoid

Don’t: Create monolithic approval chains that include every possible stakeholder. Start with 2-3 critical approvers per process, using conditional logic to add exceptions.
Do: Use Vlow’s custom fields to pass contextual data to ApproveThis. For instance, tagging employees by project in Vlow allows ApproveThis to route travel requests to both their manager and project lead.

Getting Started: Next Steps

Begin with a high-impact process like new hire equipment approvals or offboarding checklists. Use ApproveThis’s free trial to build your first workflow, then connect it to Vlow via Zapier’s pre-built templates. For complex scenarios like global compliance, request a personalized demo to see multi-tiered approval chains in action.

Final Thoughts: The Strategic Advantage

Integrating Vlow and ApproveThis isn’t just about faster approvals – it’s about creating a responsive HR infrastructure. When every employee action in Vlow triggers the right governance steps in ApproveThis, organizations scale efficiently without sacrificing control. For distributed teams and regulated industries, this combo becomes a competitive differentiator, turning bureaucratic processes into seamless operations.