ApproveThis manages your Colligso SpotIn Integration approvals.

Why Combine ApproveThis and Colligso SpotIn?

Colligso SpotIn revolutionizes how brick-and-mortar businesses collect customer data through WiFi check-ins, but its real power unlocks when paired with structured approval workflows. ApproveThis adds a critical layer of control, turning instant lead generation into compliant, audit-ready processes. Together, they solve a common problem: capturing customer information quickly while ensuring internal teams retain oversight for security, privacy, or service quality.

Business Benefits Beyond Automation

Retailers using SpotIn typically see 4-5x faster lead collection than traditional methods. When connected to ApproveThis through Zapier, businesses gain:

• Real-time compliance checks before adding contacts to marketing lists
• Automatic escalation of high-value leads for immediate follow-up
• Centralized audit trails for GDPR/CCPA compliance

A boutique hotel chain using this integration reduced unauthorized CRM entries by 78% while maintaining a 92% customer opt-in rate through automated approval workflows.

Key Use Cases Across Industries

VIP Experience Management (Hospitality)

When a repeat guest checks into a hotel's WiFi network, SpotIn triggers an ApproveThis workflow that:

1. Checks loyalty program status
2. Requests manager approval for room upgrades
3. Automates welcome drink vouchers upon approval

This happens before the guest reaches their room, enabling surprise-and-delight moments at scale.

Compliance-Driven Lead Generation (Healthcare)

Medical clinics using SpotIn in waiting areas can automate HIPAA-compliant marketing approvals. ApproveThis workflows:

• Route patient WiFi check-ins to compliance officers
• Apply consent expiration dates to marketing permissions
• Auto-decline entries missing required disclosures

Event Security Coordination

Conference venues using SpotIn's WiFi analytics can trigger real-time badge approval workflows in ApproveThis. Security teams receive instant alerts when unregistered devices connect, with options to approve temporary access or trigger location-based alerts.

Technical Integration Overview

The Zapier integration between Colligso SpotIn and ApproveThis operates on two triggers:

1. New Check-In Trigger: Starts when any device connects to your WiFi network through SpotIn. Payload includes device type, connection time, and opt-in marketing preferences.

2. Approval Outcome Trigger: Sends approval decisions back to SpotIn to update lead records or trigger follow-up campaigns.

Setup Guide for Marketing Teams

Step 1: In Zapier, create a new Zap with Colligso SpotIn as the trigger app. Select "New Checkin" as the trigger event.

Step 2: Choose ApproveThis as the action app. Use the "Create Request" action to map SpotIn data fields to your approval workflow.

Pro Tip: Enable ApproveThis' Calculated Fields to auto-flag checkins from devices spending >30 minutes on your network for priority approval.

Operational Advantages by Department

Marketing Teams

ApproveThis' email-based approvals let CMOs maintain control over lead lists without bottlenecking campaigns. When SpotIn detects a checkin from a high-value ZIP code, ApproveThis can:

• Bypass standard approval chains
• Auto-add leads to retargeting campaigns
• Trigger instant SMS welcome messages

IT/Security Teams

ApproveThis' vacation delegation ensures network access approvals never stall. If a security manager is out, requests automatically reroute to designated backups while maintaining SpotIn's real-time response capabilities.

Compliance Teams

Use approval thresholds to auto-approve checkins meeting all regulatory criteria while holding borderline cases for manual review. All decisions sync back to SpotIn with timestamps and approver notes for auditing.

Unique Cost Benefits

Unlike other approval tools, ApproveThis doesn't require external approvers to have Colligso SpotIn licenses. This makes it ideal for:

• Franchise models where corporate teams approve local marketing lists
• Mall operators managing multiple retailer WiFi networks
• Event planners needing temporary security approvals

Advanced Configuration Options

Combine both apps' strengths through ApproveThis' conditional logic:

Example: If SpotIn detects 50+ checkins/hour from a new device type (e.g., VR headsets), ApproveThis can:

• Alert facilities teams about potential congestion
• Trigger bandwidth upgrade approvals
• Auto-send survey requests after connection

Measuring Success

Track these metrics post-integration:

• Approval cycle time reduction (Aim for <48hrs)
• Checkin-to-campaign conversion rate
• Compliance audit preparation hours saved

Getting Started

Ready to transform WiFi checkins into strategic workflows? Start your ApproveThis free trial or explore SpotIn's pricing. For integration help, book a demo showing real-world use cases from your industry.

Final Considerations

While the Zapier integration requires initial setup, both platforms offer extensive documentation. Key reminder: ApproveThis charges per workflow, not per approver, making it cost-effective for large teams. SpotIn's strength in rapid data collection pairs best with ApproveThis' granular approval controls - together they create what we call "velocity with visibility."