ApproveThis manages your Endless Fairs Integration approvals.

Two Platforms, One Goal: Better Decisions Faster

When event management meets approval automation, magic happens. Endless Fairs helps organizations create engaging virtual events, while ApproveThis brings structure to the decisions that make those events successful. Together through Zapier, they solve a critical challenge: maintaining creative momentum while keeping financial and operational controls intact.

Consider this: 68% of event planners report delays caused by approval bottlenecks (Event Manager Blog). By connecting attendee management with automated approval workflows, teams can:

• Reduce time-to-confirm sponsors, vendors, and VIP attendees by 40-60%
• Maintain compliance without manual oversight
• Enable real-time collaboration between internal teams and external partners

Why This Integration Works

Endless Fairs excels at capturing rich attendee data through virtual exhibitions, workshops, and networking sessions. ApproveThis adds decision-making guardrails to that data flow. The integration acts like a bridge between creative flexibility and operational discipline.

Key technical advantage: ApproveThis approvers don't need Endless Fairs licenses. This eliminates software cost barriers when collaborating with external agencies, sponsors, or contractors. Decision-makers interact only with approval requests via email or ApproveThis' interface - no additional training required.

Real-World Applications

Use Case 1: Controlled Access for Premium Events

A luxury brand uses Endless Fairs to host an exclusive virtual product launch. When high-value leads register through custom forms:

1. Zapier detects new Endless Fairs attendees
2. ApproveThis automatically routes requests to regional sales directors
3. Directors approve/deny access via email in <90 seconds average
4. Approved attendees receive immediate calendar invites

Why it matters: Maintains exclusivity while accelerating VIP onboarding. Approval thresholds automatically escalate requests over $250K potential deal size to CRO.

Use Case 2: Sponsor Contract Management

Nonprofits running virtual galas through Endless Fairs often struggle with sponsor deliverables. The integration enables:

1. New sponsor signups in Endless Fairs trigger approval workflows
2. Legal reviews contract terms via ApproveThis' calculated fields
3. Marketing approves branding placements
4. Finance confirms payment schedules

Key feature: Vacation delegation ensures approvals never stall if a stakeholder is OOO.

Cross-Functional Benefits

For Marketing Teams

Accelerate sponsor onboarding while maintaining brand safety controls. Dynamic approval routing ensures:

- Local market managers approve regional sponsors
- Legal automatically reviews contracts over $50K
- CMO gets visibility on premium partnerships

For Operations Teams

Streamline vendor management with:

- Auto-escalation for critical path suppliers
- Budget guardrails using ApproveThis' calculated fields
- Real-time dashboards showing pending venue/foodservice approvals

For External Partners

Agency collaborators appreciate:

- No software logins required
- Mobile-friendly email approvals
- Clear audit trails for compliance reporting

Implementation Made Simple

Setting up the integration takes under 15 minutes through Zapier:

1. Create a Zapier account
2. Choose Endless Fairs as trigger app ("New Attendee" event)
3. Select ApproveThis as action app ("Create Request")
4. Map attendee data to approval request fields
5. Test with live data

Pro tip: Use ApproveThis' conditional logic to:
- Auto-approve renewing sponsors under $10K
- Require dual signatures for new vendors
- Add 24hr SLA reminders for time-sensitive approvals

Beyond Basic Approvals

While the integration works out-of-the-box, combining these platforms unlocks advanced capabilities:

Dynamic Budget Control

ApproveThis' calculated fields can:
- Compare sponsor commitments against event budgets
- Auto-apply early bird discounts
- Flag conflicts with existing partnerships

Compliance Automation

For organizations needing SOC2 or ISO27001 compliance:
- Enforce 4-eye principles for financial approvals
- Maintain immutable decision records
- Generate audit reports in 1 click

Why This Beats Manual Processes

Traditional event approval methods create three key risks that this integration eliminates:

1. Version control nightmares
Email threads with conflicting attachments get replaced by centralized audit trails showing exactly who approved what version.

2. Context switching delays
Approvers stay in their email inbox while the system handles data syncing between platforms automatically.

3. Last-minute exceptions
Approval thresholds and escalation rules ensure urgent requests get attention without compromising guardrails.

Getting Started

To put this integration to work:

1. Sign up for ApproveThis (14-day free trial)
2. Explore Endless Fairs' event features
3. Build your first Zap in under 10 minutes

For complex use cases:
- Book a workflow design session
- Request custom integration support
- Access pre-built template library

The Future of Event Management

As virtual/hybrid events become increasingly complex, the ability to make fast, compliant decisions creates competitive advantage. This integration isn't about replacing human judgment - it's about empowering teams to focus on strategy rather than administrative tasks.

Early adopters report:
- 6.8X faster sponsor onboarding
- 92% reduction in compliance exceptions
- 40% increase in cross-departmental collaboration

Next step: Schedule a personalized demo to see how approval automation can transform your event workflows.