ApproveThis manages your Esponce Integration approvals.

Why Combine ApproveThis and Esponce?

When approval workflows meet dynamic QR code management, businesses unlock precision at scale. ApproveThis and Esponce solve two critical challenges: streamlining decisions and executing trackable campaigns. Together, they turn bottlenecks into momentum.

Consider this: 68% of marketers report delays due to approval bottlenecks, while 72% of consumers engage more with QR-driven campaigns than static ads. By connecting these platforms via Zapier, teams automate compliance checks, accelerate campaign launches, and maintain full audit trails – without manual handoffs.

What Each Platform Does Best

ApproveThis: Decision Automation Engine

ApproveThis removes approval chaos through customizable workflows. Legal teams can enforce contract reviews, finance departments automate PO thresholds, and marketing leads validate campaigns in one system. Key features like calculated fields and vacation delegation ensure decisions happen on time, every time.

Esponce: QR Code Powerhouse

Esponce transforms QR codes from basic URLs into trackable engagement tools. Restaurants update digital menus instantly, manufacturers trace parts through supply chains, and event planners manage attendee access – all through dynamic codes. Their analytics reveal scan times, locations, and device types.

Three Use Cases That Deliver ROI

1. Compliance-Backed Campaign Launches

The Challenge: A retail chain needs legal sign-off on QR codes linking to promotional terms before printing 50,000 store posters.

The Integration: New Esponce QR codes trigger ApproveThis workflows. Legal teams review linked content via email, clicking "Approve" to release codes for print. Denied requests auto-notify marketing to revise assets.

Features Used: Approval thresholds (auto-approve under $5K discounts), calculated fields (flag codes pointing to regulated content), real-time tracking dashboards.

2. Field Service Safety Validations

The Scenario: An energy company places QR codes on equipment for technicians to access safety manuals. Outdated instructions risk OSHA violations.

The Workflow: When engineers update manuals in Esponce, ApproveThis requires EHS lead approval before pushing changes live. Technicians scan codes to see "Last Reviewed" dates, building compliance trust.

Key Benefit: Approvers don’t need Esponce licenses – critical when using external safety consultants.

3. Dynamic Pricing in Hospitality

The Opportunity: A hotel chain uses QR codes for poolside drink menus. Happy hour pricing needs automatic approvals to prevent revenue leaks.

The Automation: Esponce triggers ApproveThis when menu prices change. Regional managers approve via mobile. Approved requests update QR content instantly; denials revert to standard pricing.

Behind the Scenes: Approval groups ensure two managers sign off on discounts over 20%.

Setting Up Your Integration

With Zapier as the bridge, connecting ApproveThis and Esponce takes under 15 minutes:

1. Create a Zapier account (free tier works)
2. Choose your trigger: Esponce QR code creation or ApproveThis request
3. Map critical fields: QR Code ID ⇨ Approval Request ID
4. Test with a low-risk code (e.g., internal lunch menu)

Pro Tip: Use ApproveThis’ calculated fields to auto-flag codes containing keywords like “discount” or “limited time” for legal review.

Team-Specific Benefits

Marketing Teams: Faster Time-to-Market

Launch QR-driven campaigns 3x faster by replacing email threads with structured approvals. If a product QR code gets denied, automated alerts let designers revise assets before missing print deadlines.

Legal/Compliance: Reduced Risk

Ensure every customer-facing code complies with FTC guidelines. Approval trails document who approved content and when – critical during audits.

Operations: Fewer Bottlenecks

Maintenance teams update equipment QR codes without waiting for IT. Approval workflows automatically route requests to the right engineer based on location or expertise.

Why This Integration Beats Manual Processes

Traditional QR code management relies on spreadsheets and Slack pings. ApproveThis adds structure:

• Version Control: Every approval creates an Esponce code version, preventing accidental overwrites
• Conditional Logic: Route high-traffic codes to senior leaders, standard updates to junior staff
• Mobile-First: Approvers click email links to review actual QR content on their phones

Getting Started

Ready to replace approval chaos with coordinated action?

Start your ApproveThis trial or schedule a demo to see live Esponce integrations. Already using Esponce? Install the pre-built Zapier template in minutes.

No credit card needed – just faster approvals.