ApproveThis manages your Hey Boss Integration approvals.

When Location Data Meets Decision-Making

Modern businesses face a critical gap: operational awareness doesn’t automatically translate into swift decisions. Teams using Hey Boss gain real-time visibility into employee locations – essential for field services, logistics, and remote workforce management. But knowing where your people are means little if you can’t act quickly on why they’re there. This is where ApproveThis transforms situational data into actionable outcomes.

By connecting Hey Boss’s location tracking with ApproveThis’s approval automation through Zapier, companies eliminate bottlenecks in mobile workforce management. Field technicians, delivery drivers, or client-facing teams no longer wait hours for authorization to proceed with site visits, route changes, or emergency protocols. Approval logic kicks in automatically based on real-world context.

Why This Integration Works

Precision Automation for Mobile Operations

Hey Boss provides the “what” and “where” – location updates, geofence alerts, and movement patterns. ApproveThis adds the “who” and “how fast” through:

• Conditional approval rules (auto-approve routine movements, flag deviations)
• Multi-level escalation paths (site manager → regional director → COO)
• Compliance-ready audit trails linking locations to decisions

Example: A telecom field engineer arrives at a cell tower for maintenance. Hey Boss detects their arrival and triggers an ApproveThis workflow. The system automatically checks if this visit matches the scheduled work order. If yes – instant approval. If the engineer is 2 miles off-course – immediate escalation to dispatch supervisors.

Key Use Cases Across Industries

1. Logistics & Transportation

Problem: Delivery drivers making unscheduled stops that incur overtime costs and delay SLAs.
Solution: Configure Hey Boss to trigger ApproveThis whenever a vehicle stops outside predefined routes. Approval groups (logistics manager → client account lead) review in real time via email – no need for a Hey Boss license. Approvers see:

• Stop location map
• Driver’s remaining schedule
• Cost impact calculated via ApproveThis fields

2. Healthcare & Home Services

Problem: Compliance requires documenting why nurses deviate from patient visit schedules.
Solution: When Hey Boss detects a clinician arriving late or at an unassigned location, ApproveThis:

1. Requests a text/photo explanation from the nurse
2. Routes to compliance officers with priority tags
3. Archives approvals with HIPAA-compliant timestamps

Technical Setup Made Simple

Connecting Hey Boss and ApproveThis takes 15 minutes through Zapier:

1. Create Your Zap: Choose “User Location Update” as the Hey Boss trigger
2. Filter Logic: Set conditions (e.g., “Only trigger if location is >5 miles from scheduled site”)
3. Map Data to ApproveThis: Pull Hey Boss’s location details into approval request fields
4. Test: Simulate a location change to verify automatic request creation
5. Activate: Go live and monitor via ApproveThis’s dashboard

Critical note: Approvers only need email access – no additional Hey Boss seats required. This keeps costs predictable when working with external partners or clients.

Team-Specific Benefits

Operations Managers

Reduce check-in calls by 60%+ with automated location-based approvals. Real-time dashboards show which field requests are pending, approved, or need intervention.

HR & Compliance

Auto-document off-site work approvals tied to GPS timestamps. Use ApproveThis’s audit trails during labor disputes or safety investigations.

Finance Teams

Link location data to budget controls. Example: ApproveThis can auto-approve fuel stops under $50 but require receipts for anything beyond preset mileage thresholds.

Beyond Basic Approvals

While the Hey Boss integration shines for location-based workflows, teams often expand their use of ApproveThis to:

Multi-App Orchestration: Combine approvals across your tech stack. Example: A location change in Hey Boss could trigger a Jira ticket update and a DocuSign request for revised contracts.

Smart Escalations: If a project manager doesn’t respond within 15 minutes (common in emergencies), ApproveThis auto-reassigns the request to their backup – no manual oversight needed.

Getting Started

To implement this integration:

1. Sign up for ApproveThis (14-day trial available)
2. Connect your Hey Boss account via Zapier
3. Clone our pre-built template or create custom workflows

For complex use cases like unionized workforces or DOT-regulated transports, book a demo to discuss compliance guardrails and custom approval hierarchies.

Final Thoughts

Location tracking and approval automation might seem like separate tools – until you see them in tandem. The Hey Boss/ApproveThis integration turns real-time movement data into structured business outcomes. Whether you’re optimizing last-mile deliveries or ensuring patient care compliance, this combination removes guesswork from distributed operations.

Next step: Launch your free trial or schedule a live use case walkthrough. Bring your most complex approval challenge – we’ll show you how to solve it in under 10 minutes.