ApproveThis manages your MotionTools Integration approvals.

When Logistics Meet Governance

Modern logistics teams face a constant balancing act: moving packages quickly while maintaining financial control. MotionTools delivers robust booking and workforce management, while ApproveThis brings structure to approvals. Together through Zapier, they create a closed-loop system where operational speed meets financial oversight – without manual handoffs.

Why This Integration Matters

MotionTools excels at coordinating deliveries and field teams, but high-value bookings often require external approvals. Traditional methods force teams to:

• Switch between apps to request sign-offs
• Manually track approval statuses
• Delay bookings awaiting decisions

ApproveThis solves this by embedding approval gates directly into MotionTools workflows. Operations teams keep using familiar tools, while finance/leadership maintains oversight through automated routing rules. Approvers don't need MotionTools licenses – critical when involving clients or external partners.

Real-World Workflows in Action

1. High-Value Delivery Approvals

A medical equipment distributor uses MotionTools to manage same-day deliveries. When a booking exceeds $5,000, ApproveThis automatically:

• Routes requests to the CFO via email
• Escalates after 2 hours if no response
• Updates MotionTools booking status upon approval

Key Feature: Approval thresholds ensure only large orders require review, while routine shipments auto-approve.

2. Emergency Booking Triggers

A construction materials supplier links ApproveThis to MotionTools' package status updates. When urgent "damaged goods" alerts occur:

• ApproveThis creates replacement shipment requests
• Field managers approve via mobile email
• MotionTools auto-creates priority bookings

Operational Impact: Reduces replacement delays from 6 hours to 22 minutes average.

3. Client-Initiated Bookings

A third-party logistics (3PL) provider lets clients submit MotionTools bookings directly. ApproveThis adds governance by:

• Requiring 3PL manager approval for non-contract clients
• Auto-declining bookings during blackout periods
• Sending client-facing status updates via email

Technical Setup Made Simple

Connecting the platforms takes under 15 minutes using Zapier:

1. In Zapier, choose MotionTools as the trigger app
2. Select an event like "Booking Created"
3. Add ApproveThis as the action app
4. Map MotionTools data to approval request fields

Pro Tip: Use ApproveThis' calculated fields to auto-populate cost estimates based on MotionTools booking distance and weight.

Department-Specific Benefits

Operations Teams

Reduce booking delays by 68% with parallel approval routing. MotionTools bookings auto-proceed once ApproveThis gives the green light, eliminating status checks.

Finance Controllers

Enforce spending policies without micromanaging. Approval thresholds in ApproveThis auto-approve small bookings while flagging exceptions over custom amounts.

Customer Success

Provide real-time updates to clients using ApproveThis' branded portals. Customers see approval status without accessing MotionTools, reducing support tickets by 40%.

Beyond Basic Approvals

While many tools handle simple yes/no decisions, ApproveThis adds logistics-specific features:

• Vacation Delegation: Auto-reassign approvals when warehouse managers are OOO
• Consensus Routing: Require multiple signatures for hazardous material bookings
• Conditional Fields: Show insurance certificates only for international shipments

Common Pitfalls to Avoid

Teams often make two mistakes when implementing:

1. Over-Approving: Use ApproveThis' threshold rules to auto-approve 80% of routine bookings
2. Under-Communicating: Configure MotionTools webhooks to update internal chat channels

The Bottom Line

In logistics, delays cascade. A $500 approval holdup can become $5,000 in detention fees. By connecting MotionTools and ApproveThis via Zapier, companies achieve:

• 23% faster booking-to-fulfillment cycles
• 42% reduction in unauthorized spend
• 15% higher fleet utilization through timely approvals

Next Steps

Ready to eliminate approval bottlenecks? Start your ApproveThis trial or explore MotionTools integrations. For complex workflows, book a demo showing your specific use case.