ApproveThis manages your Run the World Integration approvals.

When you're managing events at scale, every decision matters. Run the World empowers teams to create engaging virtual experiences, but coordinating approvals for registrations, budgets, and event changes can slow you down. That's where ApproveThis comes in – a purpose-built approval management platform that integrates with Run the World through Zapier to automate decision workflows without disrupting your existing tools.

Why This Integration Changes the Game

ApproveThis doesn't just add another layer to your event management process – it eliminates approval bottlenecks that plague growing teams. While Run the World excels at attendee engagement and event execution, ApproveThis handles the invisible work of routing decisions to the right people. Together, they create closed-loop automation where:

• Event registrations trigger instant approval requests
• Budget changes automatically route to finance leads
• VIP attendee lists get reviewed by legal teams

What makes this integration unique is how it respects existing tool investments. Your team keeps using Run the World's interface while ApproveThis handles the decision logistics behind the scenes. External partners like sponsors or legal counsel can approve requests via email without needing Run the World licenses – a critical feature for cross-organizational events.

Real-World Use Cases for Modern Teams

Compliance-Driven Event Management

Healthcare and financial organizations use Run the World for client education but require strict compliance checks. When a new attendee signs up via Run the World, ApproveThis can:

• Check attendee credentials against approved lists
• Route high-risk registrations to compliance officers
• Auto-approve pre-vetted participants using calculated fields

A pharmaceutical company reduced compliance review time by 68% by setting approval thresholds that auto-approved known physicians while flagging new registrants for manual review.

Paid Event Workflows

For teams hosting premium webinars or paid workshops, the integration automatically triggers approval chains when ticket purchases exceed authority limits. A marketing lead might approve registrations up to $5,000, while larger deals escalate to the CMO. ApproveThis' calculated fields can:

- Convert ticket quantities to total order values in real time
- Apply dynamic discounts before sending for approval
- Sync final pricing back to Run the World via Zapier

Cross-Departmental Coordination

Corporate event teams juggle multiple stakeholders. When someone updates a Run the World session detail, ApproveThis can initiate parallel approvals:

- Legal reviews contract changes
- Design approves branding updates
- Facilities confirms virtual booth capacity
All while maintaining a single source of truth in Run the World's event dashboard.

Technical Setup Made Simple

Connecting Run the World to ApproveThis takes under 15 minutes using Zapier:

1. Create a Zapier account (if needed) at zapier.com
2. Choose Run the World's "New Attendee Signed Up" trigger
3. Map attendee data to ApproveThis' custom request fields
4. Set approval rules based on ticket type, attendee role, or order value
5. Test with a live registration

Pro Tip: Use ApproveThis' calculated fields to automatically convert Run the World's attendee data into decision-ready metrics. For example, multiply ticket quantity by price to determine if a group registration needs CFO approval.

Team-Specific Benefits

Marketing & Events Teams

Accelerate speaker confirmations by routing Run the World session proposals through multi-step approvals. Set conditional rules so keynote speakers auto-escalate to executive review while breakout sessions stay with department heads.

Finance Departments

Maintain budget control without micromanaging events. ApproveThis automatically flags Run the World expenses that exceed preset thresholds, while recurring vendor payments get auto-approved based on historical data.

HR & Internal Comms

Coordinate all-hands meetings and training sessions faster. When HR creates a Run the World event, ApproveThis simultaneously:

- Gets legal approval for content
- Confirms executive availability
- Books follow-up surveys
All before the first calendar invite goes out.

Customer Success Teams

Handle premium client events with white-glove service. Route high-value account registrations through dedicated approval paths that include CS managers and solution architects before confirming attendance.

Beyond Basic Approvals

ApproveThis adds enterprise-grade features to Run the World's event platform:

Vacation Delegation: Never miss a critical approval when approvers are OOO. If a legal reviewer is out, requests auto-reassign to their deputy without IT involvement.

Audit Trails: Maintain compliance with detailed records of who approved what – including email-based decisions from external partners.

Dynamic Routing: Change approval workflows on the fly as event scope evolves. A last-minute venue change can trigger new safety approvals while keeping other aspects on track.

Getting Started

To implement this integration:

1. Create your ApproveThis account
2. Connect to Run the World via Zapier using the triggers and actions outlined above
3. Start with one high-impact workflow (e.g., VIP attendee approvals)
4. Expand to other use cases as teams adapt

The Bottom Line

In event management, speed and compliance aren't opposites – they're requirements. By combining Run the World's engagement tools with ApproveThis' decision automation, teams remove friction while maintaining control. Whether you're managing 50-person workshops or 5,000-attendee conferences, this integration ensures every "yes" happens faster and every "no" comes with clear rationale.

Ready to transform how your team approves events? Book a personalized demo to see how ApproveThis and Run the World work better together.