ApproveThis manages your Inqform Integration approvals.

Why Approval Workflows Break Without the Right Tools

Let’s be honest: forms and approvals are the glue holding most business processes together. But when they’re disconnected, things get messy. Teams waste time chasing down sign-offs. Requests get buried in email threads. Finance loses track of purchase orders. Marketing misses deadlines because content isn’t approved in time. This is where Inqform and ApproveThis change the game.

Inqform excels at capturing structured data through forms – think employee onboarding checklists, vendor registration forms, or creative brief submissions. But what happens after someone hits “submit”? That’s where ApproveThis takes over, automating the routing, tracking, and decision-making that turns raw data into actionable outcomes. Together, they create a closed-loop system that eliminates manual handoffs and provides full visibility.

How This Integration Works in Practice

Here’s the basic flow: A user submits an Inqform form → Zapier triggers ApproveThis to create an approval request → Decision-makers review and approve/deny directly via email or dashboard → The result syncs back to your systems. No coding. No spreadsheets. No “I thought you were handling this.”

Key technical notes:

• Field Mapping: Map Inqform responses to dynamic fields in ApproveThis (e.g., total cost calculations triggering different approval paths)
• Approval Logic: Use conditional workflows in ApproveThis to auto-approve low-risk requests or escalate high-value ones

Real-World Use Cases Across Industries

Procurement Teams: From Request to PO in Hours, Not Days

A manufacturing company uses Inqform for vendor quotes. When a supplier submits pricing via form, ApproveThis automatically routes the request based on total project cost. Purchasing managers get email alerts with key data points embedded. If the quote exceeds $50K, it’s escalated to the CFO. Approved requests trigger purchase order creation in their ERP via another Zap.

Marketing Agencies: Client Approvals That Don’t Kill Momentum

An agency builds client creative briefs in Inqform. When submitted, ApproveThis routes the brief to internal stakeholders for feasibility review, then sends a client-facing approval request. Clients click “approve” directly from email without needing access to internal systems. Rejected items are flagged with comments, automatically notifying the project manager.

Healthcare Operations: Compliance Without the Paper Chase

A clinic uses Inqform for patient intake forms. ApproveThis handles insurance verification approvals, automatically routing exceptions to senior staff. Approval thresholds ensure minor coverage questions don’t bottleneck critical cases. All decisions are logged with timestamps for audit trails.

Setting Up the Integration: What You Need to Know

Implementation takes about 15 minutes if you have existing forms:

1. Connect Inqform and ApproveThis via Zapier
2. Map critical form fields to ApproveThis’ calculated fields (e.g., budget totals)
3. Configure approval rules and escalation paths in ApproveThis
4. Test with sample submissions to verify routing logic

Pro Tip: Use ApproveThis’ vacation delegation feature to avoid delays during holidays. If a primary approver is OOO, requests automatically reroute to their backup.

Why This Combo Beats Built-In Approval Tools

While Inqform handles basic notifications, ApproveThis adds enterprise-grade controls:

• Multi-Stage Approvals: Require sequential sign-offs from department heads → legal → executives
• Audit Trails: See exactly who approved what, when, and why (with comment tracking)
• External Collaboration: Clients or vendors can approve requests via email without Inqform logins

Example: A construction firm uses Inqform for change order requests. Subcontractors submit forms that trigger ApproveThis workflows requiring site supervisor, safety officer, and client approvals – all with different permission levels.

Department-Specific Benefits

Finance Teams

Auto-route expense reports based on amount and category. Integrate with accounting software to only approve budget-compliant requests.

HR Teams

Streamline onboarding by linking equipment request forms to approval chains. New hires get laptops approved before day one without HR manually forwarding emails.

Operations Teams

Connect facility maintenance requests to vendor approval workflows. Only pre-approved contractors get dispatched, with costs automatically checked against contracts.

Getting Started: Next Steps

Ready to eliminate approval chaos?

1. Sign up for ApproveThis (free trial available)
2. Build your first form in Inqform
3. Connect them in Zapier using the triggers/actions outlined above

For complex workflows, request a custom demo to see how approval thresholds and conditional routing could apply to your specific use cases.

Common Questions Answered

Q: Can approvers edit form data?
A: No – ApproveThis displays read-only snapshots to maintain data integrity. Changes require resubmission.

Q: What if we need to modify a live workflow?
A: ApproveThis lets you clone and adjust existing templates without breaking active processes.

Q: How does pricing work for external users?
A: ApproveThis charges per workflow creator, not approver. Clients/vendors approve free via email.