ApproveThis manages your GEVME Virtual Integration approvals.

Why Approval Workflows Matter for Event Success

Virtual events demand precision. Every attendee registration, session update, and speaker change requires coordination between multiple stakeholders. GEVME Virtual provides the tools to manage these elements, but approvals often create bottlenecks. Manual follow-ups, missed emails, and unclear responsibility chains delay critical decisions – until now.

ApproveThis eliminates approval chaos by adding structured workflows to GEVME Virtual’s event management capabilities through Zapier. This integration doesn’t just automate processes – it creates accountability, reduces errors, and keeps events on schedule without requiring approvers to learn new systems.

How These Platforms Work Better Together

GEVME Virtual excels at managing event logistics, while ApproveThis specializes in routing decisions to the right people. Combined, they create a closed-loop system where every action triggers appropriate oversight. Key advantages:

• No License Overhead: External speakers or clients can approve requests via email without needing GEVME Virtual access
• Conditional Logic: Auto-approve minor changes (e.g., session time adjustments under 15 minutes) while flagging major ones (speaker replacements)

A corporate training team used this integration to reduce speaker onboarding time by 68%. By auto-routing speaker contracts from GEVME Virtual to legal via ApproveThis, they eliminated back-and-forth emails and cut contract turnaround from 9 days to 3.

Five Ways to Transform Event Operations

1. Attendee Vetting at Scale

Use Case: Automate approval requests when VIPs, media, or paid attendees register through GEVME Virtual.

A cybersecurity conference organizer routes all $999+ ticket purchases through ApproveThis. The workflow:

1. New attendee registers in GEVME Virtual
2. Zapier triggers ApproveThis to check if purchase exceeds $500
3. If yes, request routes to fraud prevention team via email
4. Approval triggers attendee badge generation

Key Feature: Approval thresholds auto-approve standard registrations while flagging high-value ones.

2. Session Quality Control

Use Case: Ensure all sessions meet branding guidelines before going live.

An agency managing product launches uses ApproveThis to validate session content:

1. Session created in GEVME Virtual
2. Zapier sends title, description, slides to ApproveThis
3. Legal, product, and marketing teams review sequentially
4. Only fully approved sessions appear in attendee agendas

Key Feature: Sequential approvals ensure compliance without overwhelming reviewers.

3. Speaker Change Management

Use Case: Handle last-minute speaker substitutions without delays.

When a healthcare event organizer updates speaker credentials in GEVME Virtual:

1. Speaker profile edited
2. ApproveThis routes new bio to compliance officer
3. Approval triggers automated attendee notifications

Key Feature: Real-time tracking lets organizers see approval status without logging into multiple systems.

4. Sponsor Asset Approvals

Use Case: Streamline sponsor banner and session approvals.

A trade show manager combines GEVME Virtual’s sponsor portals with ApproveThis:

1. Sponsor uploads session proposal
2. ApproveThis sends materials to 3 reviewers
3. Majority consensus triggers session scheduling

Key Feature: Approval groups allow parallel reviews while enforcing quorum rules.

5. Budget Compliance

Use Case: Automate spend approvals for event add-ons.

When a workshop host requests extra video conferencing time:

1. GEVME Virtual session extension request
2. ApproveThis calculates incremental cost
3. Routes to department head if over $200
4. Auto-approves if under threshold

Key Feature: Calculated fields enable dynamic routing based on real-time data.

Implementation Made Simple

Connecting GEVME Virtual and ApproveThis takes under 15 minutes:

1. Create Zapier account (if none)
2. Choose GEVME Virtual trigger (e.g., "New Attendee")
3. Select ApproveThis action (e.g., "Create Request")
4. Map data fields between systems
5. Test with live data

Pro Tip: Use ApproveThis’ calculated fields to auto-route requests. Example: If an attendee’s company size exceeds 500 employees (from GEVME data), route to enterprise sales team.

Who Benefits Most?

Event Agencies

Eliminate client approval delays. Clients receive branded emails with one-click approve/reject options – no training required. Vacation delegation ensures deadlines get met even during holidays.

Corporate Teams

Maintain compliance across regions. Legal automatically reviews sessions containing regulated terms (pharma, finance) identified through GEVME Virtual tags.

Associations

Manage volunteer-led approvals. Board members review keynote speaker proposals via email while tracking overall progress in ApproveThis dashboards.

Beyond Basic Automation

While Zapier handles the connection, ApproveThis adds enterprise-grade control:

• Audit Trails: Prove who approved contentious sessions or VIP access
• Escalation Paths: Auto-reassign stuck approvals after 48 hours
• Version Control: Track changes when multiple approvers edit session descriptions

A nonprofit used these features to reduce audit preparation time by 40 hours per event.

Getting Started

Ready to transform how your team manages events?

1. Register for ApproveThis (free trial available)
2. Connect to GEVME Virtual via Zapier
3. Clone pre-built templates for common event workflows

For complex requirements like multi-event approval chains, request a demo to see custom logic in action.

Final Thought

Virtual events succeed when teams focus on strategy – not chasing approvals. By combining GEVME Virtual’s operational strength with ApproveThis’ governance, organizers gain peace of mind knowing every decision is documented, timely, and audit-ready. The real magic happens when approvals stop being a bottleneck and start enabling faster, better events.