ApproveThis manages your Elham Integration approvals.

Why ApproveThis and Elham Are Better Together

Educational institutions face unique operational challenges – managing course approvals, onboarding trainees, and handling certifications often involve multiple stakeholders. Delays in decision-making can bottleneck progress, while manual processes create administrative headaches. This is where integrating ApproveThis with Elham creates a decisive advantage.

ApproveThis brings structure to approval workflows that Elham’s academy management tools don’t natively handle. While Elham excels at organizing teams and trainees, ApproveThis adds governance to critical processes like team creation requests, trainee onboarding approvals, and certificate issuance. Together, they create a closed-loop system where administrative actions in Elham trigger approval workflows, and decisions in ApproveThis automatically update records in Elham – all through Zapier.

Key Benefits for Educational Organizations

Combining these platforms solves three major pain points. First, it eliminates manual handoffs between systems. For example, when a department head creates a new team in Elham, ApproveThis can automatically route it for budget approval without requiring copy-paste between tools. Second, it enforces compliance through audit trails – every decision related to trainee placements or certificate releases is documented. Third, it accelerates processes that involve external stakeholders, since ApproveThis allows approvers to review requests via email without needing Elham licenses.

Vocational training centers, corporate universities, and online course providers particularly benefit from this integration. A coding bootcamp could automate instructor hiring approvals linked to Elham’s team management. A healthcare education provider might require compliance reviews before granting certification access. The flexibility of Zapier-based workflows means institutions can adapt the integration to their specific accreditation requirements.

Real-World Use Cases

1. Controlled Team Creation

When administrators create new project teams or study groups in Elham, ApproveThis adds guardrails. For instance, a university department might require dean approval for teams exceeding 15 members or using specialized lab resources. The integration ensures no team becomes active until stakeholders verify resource availability and alignment with academic goals.

How it works: Zapier detects new Elham teams via the "Get Teams" trigger. ApproveThis then creates an approval request with details like team size and required resources. Approvers receive an email with a one-click approve/reject button. Once approved, Elham automatically activates the team.

2. Automated Trainee Onboarding

Approving new trainees often involves multiple departments – admissions, finance, and faculty. With this integration, submitting a trainee application in Elham can trigger a multi-step approval workflow in ApproveThis. Finance checks payment status, faculty assess prerequisites, and admissions confirm documentation – all before the trainee gains system access.

What makes this powerful: ApproveThis’ calculated fields can automatically flag applications missing prerequisites or with partial payments. Conditional routing ensures only relevant approvers are involved. Once all approvals are secured, Elham automatically creates the trainee profile and enrolls them in courses.

3. Certificate Governance

For institutions issuing completion certificates through Elham, ApproveThis adds quality control. When a trainee finishes requirements, Elham triggers an approval request to verify assessment scores, attendance records, or fee clearance. Only after academic and administrative approval does Elham generate the certificate.

This prevents errors in high-stakes scenarios. Medical training programs, for example, could require both instructor sign-off and compliance officer review before releasing certificates. Approval thresholds in ApproveThis enable automatic certification for trainees exceeding score benchmarks, while flagging borderline cases for manual review.

Implementation Made Simple

Setting up the integration requires three steps in Zapier. First, connect Elham and ApproveThis as Zapier apps using API keys from each platform. Second, choose a trigger event – like "New Team Created" in Elham or "Request Approved" in ApproveThis. Third, map data fields between systems. For example, when a trainee approval is granted, Zapier can pass the trainee’s email, course selection, and start date from ApproveThis to Elham.

Most institutions launch with two core Zaps: one for team creation approvals and another for trainee onboarding. From there, they layer on complexity using ApproveThis features like approval thresholds (auto-approve requests under $500) or vacation delegation (ensure substitute approvers during academic breaks).

Cross-Functional Impact

For Academic Administrators

Reduce follow-up emails by 60-80% through centralized approval tracking. The dashboard shows exactly where each request stands – whether it’s waiting on finance, stuck in academic review, or ready for execution. Vacation delegation prevents delays during conference season or summer breaks.

For Faculty Leads

Maintain control over team compositions without micromanaging. Set approval rules requiring faculty review for teams accessing advanced course materials or external partnerships. Email-based approvals mean no new tools to learn.

For External Partners

Corporate sponsors or accreditation bodies can participate in approval chains without Elham access. ApproveThis sends them secure email links to review requests, with all context embedded directly in the approval interface.

Getting Started

Educational institutions should begin by auditing their existing Elham processes. Identify 2-3 workflows where delays frequently occur – these are prime candidates for automation. Common starting points include:

• New course proposal approvals
• Guest lecturer contracts
• Scholarship application reviews

ApproveThis offers a free tier for small teams, making it easy to test integrations with Elham before scaling. For complex implementations involving multiple departments, request a demo to explore features like SSO integration and custom reporting.

The Bottom Line

In an era where educational institutions compete on operational efficiency as much as academic quality, automating approvals isn’t optional – it’s strategic. By connecting ApproveThis with Elham via Zapier, administrators reclaim hours previously spent chasing signatures, faculty gain visibility into process bottlenecks, and trainees experience smoother onboarding.

Ready to transform how your institution manages approvals? Start a free ApproveThis trial or schedule a custom demo to see Elham integrations in action.