ApproveThis manages your EyeOnTask Integration approvals.

When Task Management Meets Approval Muscle

Let’s get real: your field teams aren’t waiting around for HQ to approve every job change. But letting them go rogue? That’s how invoices get lost, budgets blow up, and customers get pissed. Enter the tag team of ApproveThis and EyeOnTask – it’s like giving your ops team a caffeine shot without the jitters.

ApproveThis handles the bureaucratic heavy lifting with customizable approval workflows. EyeOnTask keeps field crews moving with job tracking that doesn’t suck. Connect them through Zapier, and you’ve got a system where completed jobs automatically trigger approvals, denied requests instantly update task lists, and everyone stays in their lane without micromanagement.

Why This Combo Doesn’t Just Look Good on Paper

Most companies use 3-5 different apps to get shit done. The problem? Those apps don’t talk to each other. Your project manager approves a change order in ApproveThis, but the field crew’s still working off last week’s plan in EyeOnTask. Cue the preventable screw-ups.

Here’s the fix: Zapier acts as the bilingual assistant between these two systems. When a job gets marked complete in EyeOnTask, ApproveThis pings the right exec to approve the invoice. No more PDF attachments lost in email chains. No more accounting guys playing detective to match approvals with work orders.

Bonus perk: ApproveThis approvers don’t need EyeOnTask licenses. Perfect for when you need that external client sign-off without giving them full access to your task management system.

Real-World Scenarios That Actually Matter

1. The “Don’t Invoice Until We Say So” Play

How it works: Field team finishes a job in EyeOnTask → Zapier fires off an ApproveThis request to validate work quality → Accounting processes payment only after green light.

Who cares: HVAC companies dealing with subcontractors. One regional manager told us this combo cut their invoice disputes by 40% last quarter. Not because people got nicer – because the proof of work auto-attaches to each approval request.

2. The “Oops, We Need More Money” Handler

How it works: Field crew hits unexpected costs → Creates “Change Order” job in EyeOnTask → ApproveThis immediately routes for budget approval → Team continues work only if approved.

Who cares: Construction firms tired of clients bitching about surprise charges. One GC uses ApproveThis’ calculated fields to show clients exactly how that $5K plumbing issue ballooned to $12K with delays. Approval rates went up 65%.

3. The “Why Is This Task Still Open?” Annihilator

How it works: ApproveThis denies a purchase request → Zapier auto-creates a “Vendor Review” task in EyeOnTask → Procurement team handles it without dropping the ball.

Who cares: Retail chains managing 100+ maintenance vendors. Denied a cleaning service upsell? Facilities team gets alerted in EyeOnTask to renegotiate the contract – no more forgotten follow-ups.

Features You’ll Actually Use (No Fluff)

Approval Thresholds: Auto-approve small change orders ($500) but escalate anything above $2K to the CFO. Because her time’s too valuable for nickel-and-dime stuff.

Vacation Delegation: Your head of operations is hiking the Andes? Approvals auto-reassign to their second-in-command. No more “Waiting on Jim” hold-ups.

Email Approvals: Let execs approve directly from Outlook. They’ll never admit it, but 60% of your approvals happen on their phones between meetings anyway.

Setting This Up Without Losing Your Mind

1. Connect the Apps: Create a Zapier account if you’re among the 3 people who don’t have one yet.

2. Pick Your Trigger: Like “New Job Completed” in EyeOnTask. This is the starting pistol for your workflow.

3. Map the Data: Tell Zapier which EyeOnTask details (job ID, photos, notes) to slap into the ApproveThis request.

4. Set Approval Rules: Use ApproveThis to decide who approves what. Pro tip: Add conditional logic so $10K+ jobs go straight to the VP, not her assistant.

5. Test Like You Mean It: Reject a test request. Make sure EyeOnTask updates accordingly. Congrats – you’ve just automated away someone’s least favorite job.

Which Teams Stop Bitching After This

Operations Managers

Finally see the full lifecycle: job created → approved → completed → invoiced. No more spreadsheet acrobatics to track what’s stuck in approval purgatory.

Finance Teams

AP clerks get auto-attached job completion proof with every invoice approval. Say goodbye to “Can you resend the work order?” emails at 4:55 PM on Friday.

Field Supervisors

Know immediately if that extra overtime got approved. No more radio silence from HQ – if it’s denied, they see why and adjust.

The Bottom Line (No MBA Jargon)

Companies between 50-5k employees waste 12 hours a week on approval-related bullshit. That’s $18K/year for a mid-sized team – enough to hire another field tech or finally get those trucks serviced.

ApproveThis + EyeOnTask via Zapier isn’t about being fancy. It’s about making sure completed jobs actually get paid, change orders don’t vanish into Slack voids, and your best people stop wasting time herding paperwork.

Register for ApproveThis and connect your EyeOnTask account in under an hour. Or schedule a demo if you’re the type who kicks the tires first. Either way, your CFO might actually smile for once.