ApproveThis manages your RapidoForm Integration approvals.

Why Approval Automation Matters

Businesses lose an average of 20 hours per month chasing approvals. For teams using forms and surveys to collect critical data, manual handoffs between data collection and decision-making create delays, errors, and frustration. RapidoForm’s video/audio survey capabilities provide rich insights, while ApproveThis brings structure to approvals – together, they close the loop between data collection and action.

Where RapidoForm Ends and ApproveThis Begins

RapidoForm excels at gathering multimedia feedback and analyzing text sentiment, making it ideal for customer experience surveys, vendor assessments, or employee pulse checks. But when responses require human judgment – like budget sign-offs or compliance reviews – teams often resort to forwarding emails or Slack pings. ApproveThis adds accountability with:

• Role-based approval chains (e.g., Manager → Finance → Legal)
• Automatic escalations for overdue requests
• Real-time audit trails for compliance

Through Zapier, these platforms create a closed-loop system where survey data triggers approvals, and approvals trigger new data collection.

Three Workflows Every Operations Team Should Automate

1. Quality Control for Customer Feedback

The Problem: A hotel chain uses RapidoForm’s video surveys to gather guest feedback. Negative reviews require manager review before escalating to corporate. Emails get buried, leading to unresolved complaints.

The Solution: New RapidoForm submissions with negative sentiment scores trigger ApproveThis requests. Managers receive email approvals with embedded video clips. Denied requests auto-assign to regional directors.

Why It Works: ApproveThis’ calculated fields analyze RapidoForm’s sentiment score (0-100) and route requests based on severity thresholds. Approvers don’t need RapidoForm logins – they review directly in email.

2. Contract Renewal Coordination

The Problem: A SaaS company’s customer success team uses RapidoForm surveys to gauge renewal interest. Sales needs to approve discounts but misses requests buried in CRMs.

The Solution: When a RapidoForm survey indicates renewal intent, ApproveThis:

• Routes discount requests to Sales VPs
• Auto-approves 10% discounts using threshold rules
• Updates Salesforce deals upon approval

Why It Works: Sales teams stay in their CRM while ApproveThis handles exception management. RapidoForm’s data drives instant decisions for 80% of renewals.

3. Employee Onboarding Compliance

The Problem: HR teams send video orientation surveys via RapidoForm but struggle to track completion and manager confirmations.

The Solution: New hire surveys trigger ApproveThis workflows requiring:

1. HR verification of survey completion
2. Manager confirmation of equipment setup

Why It Works: Approval groups ensure both HR and managers sign off before IT provisions access. Vacation delegation covers absent approvers automatically.

Cross-Functional Benefits

For Finance Teams

RapidoForm expense reports submitted via mobile trigger ApproveThis workflows with:

• Receipt verification queues

• Multi-currency threshold rules (auto-approve purchases under $500)

• GL code validation against submitted forms

For Marketing Teams

Video ad scripts approved in ApproveThis can launch RapidoForm sentiment tests with focus groups. Negative feedback automatically re-routes scripts to creative directors.

For IT Teams

ApproveThis handles access requests from RapidoForm help desk surveys. Approved tickets auto-create Jira tasks without manual data entry.

Implementation Guide

Step 1: Create your RapidoForm survey with at least one field requiring approval (e.g., budget field, file upload).

Step 2: In Zapier, set up a trigger for new RapidoForm submissions. Map critical fields like amount, department, or urgency score.

Step 3: Add an ApproveThis action to create requests. Configure:

• Approval hierarchy (parallel vs. sequential)

• Threshold rules for auto-approvals

• Email templates with response excerpts

Step 4: Add a post-approval Zap to update RapidoForm statuses or trigger follow-up surveys.

Pro Tip: Use ApproveThis’ calculated fields to auto-score requests based on RapidoForm data (e.g., “High Risk” if survey score < 30).

Why This Integration Beats Shared Inboxes

Teams often default to forwarding RapidoForm responses via email, leading to:

✘ Lost requests in crowded inboxes

✘ No visibility into approval statuses

✘ Manual follow-ups for missing approvers

ApproveThis solves this with:

✔ Central dashboard showing all pending requests

✔ Automatic reminders every 12/24/48 hours

✔ Escalation paths if approvers don’t respond

Example: A healthcare provider reduced medication approval times from 72 hours to 9 hours by replacing email chains with automated RapidoForm → ApproveThis workflows.

Getting Started

ApproveThis offers a free tier for basic workflows, while RapidoForm provides unlimited surveys on its $29/month plan. To test the integration:

1. Sign up for ApproveThis (no credit card needed)

2. Build a RapidoForm survey with a approval-worthy question

3. Use Zapier’s pre-built template to connect them

For complex use cases like multi-country approvals or compliance audits, request a demo to configure role-based access and audit trails.

The Bottom Line

RapidoForm captures the “what” in rich detail – customer complaints, project bids, compliance checks. ApproveThis handles the “who” and “when” – ensuring the right people make timely decisions. Together, they turn surveys from data graveyards into actionable workflows. By eliminating approval delays, companies using both platforms report 41% faster cycle times on average. Whether you’re managing client contracts or employee safety reports, this integration provides the structure needed to move fast without losing control.