ApproveThis manages your FlowFast Integration approvals.

When Task Management Meets Decision Automation

Modern teams using FlowFast know speed matters. But when every card movement needs sign-off from managers, clients, or finance teams, progress hits speed bumps. This is where ApproveThis transforms workflows - not by replacing your task tracker, but by giving it decision-making superpowers.

Through Zapier integration, these platforms create a closed-loop system: FlowFast tracks what needs doing, while ApproveThis handles who needs to approve it. Marketing teams get copy reviewed before publication. Procurement specialists route purchase requests without leaving their boards. Operations leads ensure safety checks get proper sign-offs. All while maintaining FlowFast's visual workflow.

How It Works: Real-Time Sync Through Zapier

The integration operates through four key automation patterns:

1. From Task Update to Approval Request

When a FlowFast card reaches specific criteria (budget threshold, final review stage), ApproveThis automatically creates an approval request. Example: A construction firm's project manager updates a "Material Purchase" card with supplier quotes. ApproveThis routes the request to procurement, then finance, with calculated fields verifying budget compliance.

2. From Approval Decision to Task Action

Completed approvals trigger card movements in FlowFast. Example: An approved client contract in ApproveThis automatically moves the "Client Onboarding" card to the "Active Projects" board, while rejected contracts trigger a "Revisions Needed" status.

3. Bidirectional Status Syncing

Approval comments and deadlines appear directly on FlowFast cards, while card changes update approval requests. Example: A marketing team's "Campaign Launch" card shows real-time approval status from legal, with approvers accessing attachments directly through email.

4. Bulk Approval Routing

New FlowFast card collections generate parallel approval tracks. Example: An event planner creates 20 vendor payment cards; ApproveThis routes each to respective budget owners while maintaining a master approval dashboard.

Why This Combo Becomes Your Approval Engine

Unlike basic task comments or @mentions, this integration provides:

• Context-Aware Routing: Approval thresholds automatically escalate high-value requests
• Non-Linear Workflows: Conditional logic handles complex approval scenarios (regional managers > CMO > CFO)

A healthcare tech company uses this to manage compliance audits: When auditors update findings in FlowFast, ApproveThis routes critical items to legal first, operational fixes to department heads, and budget impacts to finance - all with version control.

Team-Specific Workflow Upgrades

Product Teams

Feature launch cards require cross-functional sign-offs. ApproveThis adds:

• Deadline-based escalations if UX reviews stall
• Automatic sprint replanning when approvals delay dependencies

Client Services

External approvals via email (no FlowFast logins needed):

Example: A design agency shares website mockups through ApproveThis. Clients approve directly via email, updating the "Client Review" card status. Overdue approvals trigger automated reminders with project impact summaries.

Finance Departments

PO approvals with real-time budget checks:

When a FlowFast card exceeds department limits, ApproveThis skips direct managers and routes to executives. Approved requests sync back with updated budget trackers.

Implementation Made Simple

Setting up takes three steps through Zapier:

1. Connect FlowFast and ApproveThis accounts
2. Choose trigger events (card updates/new requests)
3. Map card fields to approval parameters (amounts, due dates)

Pro Tip: Use ApproveThis' calculated fields to auto-flag cards needing approval. For instance, any FlowFast card with "Budget Impact" over $5K triggers executive review.

The Hidden Advantage: Cross-Platform Visibility

Approvers see everything they need without FlowFast access:

Sales directors approve partner discounts via email while traveling. Contractors submit equipment requests through embedded forms. All actions feed back into FlowFast cards, maintaining a single source of truth.

An eCommerce company uses this to manage 200+ vendors: Suppliers submit product specs via ApproveThis forms, which create FlowFast cards. QA teams approve samples through mobile emails, automatically moving cards to "Production Ready."

When to Choose This Integration

This combo shines for:

• Teams handling >50 monthly approvals across projects
• Companies with external approvers (clients/vendors)
• Orgs needing audit trails for compliance

Example: A software developer reduced release delays by 40% after linking FlowFast sprint cards to ApproveThis legal reviews. Approvers received context-rich emails with test results and deadlines, cutting average approval time from 3 days to 14 hours.

Getting Started

Ready to remove approval bottlenecks?

Start your ApproveThis trial or explore FlowFast integrations. For complex workflows, book a custom demo showing how your team's processes would adapt.

Final Tip: Begin with one high-volume approval type (content reviews, purchase orders). Measure time saved, then expand to other workflows. Most teams see full ROI within two billing cycles.