ApproveThis manages your Weavely Integration approvals.

Why This Integration Changes the Game

Let’s cut to the chase: forms collect data, approvals move business forward. When Weavely’s design-friendly forms meet ApproveThis’s structured approval engine through Zapier, you create a system where data doesn’t just get collected – it gets actioned. This isn’t about replacing either tool. It’s about leveraging their combined strengths to eliminate bottlenecks that plague creative teams, operations departments, and client-facing organizations.

Consider this: 72% of marketing teams report delayed campaigns due to approval bottlenecks (Forrester). Meanwhile, 68% of procurement specialists cite manual routing as their top productivity killer (Gartner). By connecting Weavely forms directly to approval workflows, you’re not just automating steps – you’re creating accountability trails and ensuring the right people engage at the right time.

How It Works in Practice

The Core Mechanism

When a Weavely form submission triggers an ApproveThis workflow via Zapier, three critical things happen:

• Context Preservation: Form responses (including files) automatically populate approval requests
• Decision Automation: Routing rules ensure requests reach approvers based on amount, department, or custom logic
• Closed-Loop Tracking: Approvers act directly from email/portal, with status sync back to Weavely if needed

Real-World Scenarios

Marketing Agencies: Client submits website copy via Weavely form → Legal reviews compliance → Creative Director approves tone → Automated notification to dev team when fully approved. No more “Did you get my email?” threads.

Manufacturing: Supplier submits quality report → Triggers approval chain with engineering + procurement → If denied, automated request for corrective action. All documentation stays attached to the audit trail.

Non-Profits: Grant application form → Simultaneous reviews by program director and finance → Approval thresholds auto-approve small grants, escalate others. Board reporting happens automatically.

Setup Essentials (Under 10 Minutes)

1. Map Your Process: Identify which Weavely forms need approvals and who’s involved at each stage.
2. Create Zapier Connection: Use the Weavely "New Submission" trigger → ApproveThis "Create Request" action.
3. Configure Routing Logic: Set approval groups, thresholds, and escalation rules in ApproveThis.
4. Test with Real Data: Submit test form → Verify approvers receive complete context.
5. Activate & Monitor: Launch live, using ApproveThis dashboard to track bottlenecks.

Pro Tip: Use ApproveThis’s Calculated Fields to auto-calculate values from form data (e.g., total project cost = hours submitted × hourly rate). This allows dynamic routing without manual input.

Team-Specific Benefits

For Creative Teams Using Weavely:

Designers hate chasing approvals. When client feedback forms in Weavely automatically route to ApproveThis:

• Version control improves (approved assets auto-archive previous versions)
• Clients approve via email without logging in
• Missed deadlines drop 63% (actual client data)

For Operations Managers:

Purchase requests submitted via Weavely can now:

• Auto-route based on amount (≤$500 auto-approved, >$500 needs CFO)
• Attach 3-bid quotes as PDFs from form submissions
• Sync approval status back to accounting software

For External Collaborators:

Contractors submitting timesheets via Weavely:

• Get approved by project managers in ApproveThis
• No added software licenses needed for approvers
• Disputed hours trigger automated re-submission requests

Advanced Tactics Most Teams Miss

1. Conditional Approval Paths: Use Weavely’s form logic to determine which ApproveThis workflow triggers. Example: “Project Type” = Website → Marketing approval chain; “Project Type” = Print → Legal + Compliance review.

2. Auto-Archiving: Once approved, Zapier can move Weavely submissions to specific folders or trigger download scripts – keeping your workspace clean.

3. Client-Specific Thresholds: For agencies, set higher auto-approval limits for VIP clients identified in Weavely form fields.

Why This Outperforms Native Approvals

While Weavely offers basic notification features, ApproveThis adds:

• Escalation Protocols: Unanswered requests bump up the chain after set periods
• Delegation Rules: Approvers OOO? Substitutes auto-notified
• Compliance Logs: Full audit trail for SOX/HIPAA needs
• Cross-Platform Visibility: See all pending approvals (from Weavely and other systems) in one dashboard

Getting Started

Ready to move from form collection to form execution?

1. Register for ApproveThis (14-day trial, no credit card)
2. Explore Weavely’s Form Builder
3. Connect via Zapier using pre-built template

For complex workflows, book a custom demo showing how your specific forms can drive automated approvals.

The Bottom Line

This integration isn’t about replacing human judgment – it’s about eliminating the administrative tax that slows down decisions. When approvers receive Weavely form data in structured, actionable formats via ApproveThis, they spend 89% less time chasing context (internal metrics). For teams juggling client work, compliance, and rapid execution, that’s not just efficiency – it’s a strategic edge.