ApproveThis manages your SuprForms Integration approvals.

When Forms Meet Approvals

SuprForms converts static Google Forms into interactive WhatsApp conversations - perfect for field teams, customer surveys, and mobile-first data collection. ApproveThis adds decision-making muscle to these conversations, creating closed-loop processes where form submissions automatically trigger approval workflows. Together, they turn unstructured data into accountable business actions.

This integration solves three universal problems:

• Lost requests: Form responses buried in spreadsheets vs routed to decision-makers
• Manual follow-ups: Chasing approvers via WhatsApp/email instead of systematic tracking
• Disconnected tools: Data trapped in forms rather than flowing into CRMs, ERPs, or project boards

How It Works

When a SuprForms response arrives (via web form or WhatsApp), Zapier instantly creates an ApproveThis request with all relevant data. Approvers receive email notifications with one-click approve/reject options - no SuprForms login required. Approved requests trigger downstream actions in your tech stack; rejected ones notify submitters with context.

Real-World Example: Construction Materials Supplier

A sales rep uses SuprForms to submit a custom bulk order via WhatsApp while onsite with a client. The request auto-populates an ApproveThis workflow that:

1. Checks inventory levels via calculated fields
2. Routes to the plant manager if stock is available
3. Escalates to procurement if raw materials need ordering

Approvals happen within 2 hours instead of 3 days of back-and-forth calls.

Key Integration Benefits

For Operations Teams

Manufacturing and logistics teams use SuprForms for equipment checklists, safety audits, and maintenance reports. Connecting these to ApproveThis ensures:

• Urgent issues (e.g., machinery faults) automatically escalate to on-call managers
• Preventative maintenance schedules stay on track with approval deadlines
• Audit trails for compliance reporting

For Marketing & Creative Teams

When external agencies submit campaign concepts via SuprForms, ApproveThis applies brand governance:

• Legal reviews copyright claims
• Finance validates budget alignment
• Stakeholders vote on creative direction

Conditional logic routes requests based on content type - social media posts might need only marketing approval, while TV scripts require legal sign-off.

For Finance & Procurement

Purchase requests submitted via SuprForms trigger ApproveThis workflows that:

• Auto-approve orders under $500 using approval thresholds
• Require dual signatures for high-value contracts
• Cross-check vendor against approved supplier lists

Procurement teams at a healthcare provider reduced invoice processing time by 40% using this method.

Implementation Guide

Step 1: Map Your Decision Process

Identify which SuprForms submissions need approvals. Common candidates:

• Purchase requisitions
• Contract renewals
• Policy exceptions
• Content publications

Step 2: Configure ApproveThis

Build workflows in ApproveThis using:

• Approval Groups: Assign approvers by department/role
• Calculated Fields: Auto-compute totals, due dates, or compliance scores
• Vacation Rules: Ensure coverage for critical decisions

Step 3: Connect via Zapier

Zapier acts as the bridge between SuprForms and ApproveThis:

1. Trigger: New SuprForms response
2. Action: Create ApproveThis request with mapped fields
3. Optional: Add conditional logic for routing

No coding required - setup takes under 15 minutes for basic flows.

Advanced Features in Action

Multi-Stage Contract Approvals

A legal tech firm uses sequential approvals for NDAs:

1. Initial review by sales lead (via email)
2. Compliance check by legal team (in ApproveThis dashboard)
3. Final sign-off by client (external approver via WhatsApp)

Each stage has SLAs - overdue requests automatically escalate.

Dynamic Budget Adjustments

An event planning company links SuprForms budget proposals to ApproveThis calculated fields. If catering costs exceed 30% of total budget, the request:

• Flags the variance
• Requires CFO approval
• Suggests alternative vendors

Why This Integration Wins

Traditional approval processes fail because they're either too rigid (old-school ERP systems) or too chaotic (email threads). ApproveThis + SuprForms via Zapier offers:

• Flexibility: Adapt workflows as business needs change
• Accessibility: Approve via email/WhatsApp without app logins
• Auditability: Full history of who approved what and when

A regional bank used this combo to process 85% of loan applications within service level agreements, up from 63% with their previous email-based system.

Getting Started

Ready to move from form chaos to decision clarity?

1. Register for ApproveThis (free 14-day trial)
2. Connect your SuprForms account via Zapier
3. Build your first workflow using pre-built templates

For complex use cases like multi-country approvals or compliance-driven industries, request a custom demo to see advanced features in action.

Final Tip: Start Small, Scale Fast

Begin with one high-impact process - employee expense approvals or client contract reviews. Measure time saved and error reduction, then expand to other departments. Most teams see full ROI within 90 days by reducing approval delays and rework.