How ApproveThis and QVALON Solve Approval Chaos for Retail Teams

When Surveys Meet Approvals: A Retail Power Move

Retail runs on data and decisions. QVALON captures critical operational insights through mobile surveys, while ApproveThis turns those insights into action through structured approvals. Together, they create a closed-loop system where field observations directly trigger corporate decisions – without email chains, missed steps, or version control issues.

Why This Integration Changes the Game

QVALON’s strength lies in capturing real-time data from store audits, customer feedback, and compliance checks. ApproveThis adds decision velocity to that data by automating how those reports move through your organization. Where most companies lose 3-5 days waiting for manual approvals, this integration compresses that process to hours while maintaining audit trails.

Key Benefits for Multi-Location Retailers

A regional convenience store chain uses QVALON survey data to automatically trigger ApproveThis workflows for:

• Emergency maintenance approvals when safety issues are reported
• Inventory replenishment requests based on stock-level surveys

Their operations team reduced equipment downtime by 40% by cutting approval delays for repair requests.

Real-World Use Cases That Deliver ROI

1. Instant Issue Resolution

When a QVALON store audit flags a broken refrigerator, the integration can:

1. Create an ApproveThis request with repair quotes
2. Route to facilities manager via email (no app access needed)
3. Auto-approve expenses under $500 using approval thresholds

A Midwest grocery chain prevented $120K in spoiled inventory last quarter using this exact flow.

2. Compliance at Scale

National retailers automatically convert QVALON safety checklists into approval-required action plans. Regional directors review aggregated data in ApproveThis, comment directly in the workflow, and push updates back to stores through existing QVALON channels.

Technical Setup Made Simple

Using Zapier, connect QVALON to ApproveThis in three steps:

1. Choose a QVALON trigger (new survey/template)
2. Map critical data points to ApproveThis fields
3. Set approval rules based on survey responses

Pro Tip: Use ApproveThis’ calculated fields to auto-flag surveys requiring executive review – like any safety audit scoring below 80%.

Department-Specific Wins

Operations Teams

Turn store-level requests into approved actions in one system. No more chasing down directors for facility upgrade sign-offs – automatic escalation rules handle it.

Finance Teams

Embed budget controls directly into QVALON-generated requests. ApproveThis’ thresholds auto-approve routine expenses while flagging outliers for review.

Field Managers

Approve urgent requests from any device via email. No need to learn new software – approvals happen in their inbox with one click.

The Hidden Advantage: External Collaboration

Since ApproveThis doesn’t require approvers to have QVALON licenses, you can safely involve:

• Vendor contacts approving service quotes
• Landlords reviewing remodel plans
• Contractors confirming project timelines

A luxury mall operator uses this to get same-day approvals from 12 different retail tenants for common area updates.

Beyond Basic Approvals

While the integration handles straight approvals well, layered features add nuance:

Vacation Delegation: Regional managers’ approvals automatically reroute during travel seasons without breaking SLAs.

Conditional Routing: High-risk maintenance requests from QVALON surveys bypass junior staff and go straight to safety officers.

Getting Started

To implement this integration:

1. Audit your current QVALON workflows – identify 2-3 processes needing faster decisions
2. Build matching approval templates in ApproveThis
3. Connect via Zapier using pre-built templates

The Bottom Line

Retailers using QVALON already have the data advantage. Adding ApproveThis through Zapier creates the decision velocity needed in today’s market. Whether you’re managing 5 stores or 500, reducing approval lag times directly impacts customer experience and operational efficiency.

Next Step: Register for ApproveThis and book a integration walkthrough. Our team will analyze your QVALON usage patterns and recommend three high-impact automation opportunities – no commitment required.