ApproveThis manages your Stayflexi Integration approvals.

Why Approval Automation Matters for Hospitality

In the hotel and short-term rental industry, every booking represents multiple moving parts - rate calculations, inventory management, guest communications, and compliance checks. Stayflexi excels at managing flexible bookings and dynamic pricing, while ApproveThis brings structured decision-making to critical operational processes. Together through Zapier, they create an automated verification layer that prevents oversights while maintaining operational speed.

Strategic Advantages of Integration

This integration solves three persistent challenges in hospitality management:

• Prevent revenue leakage: Automatic approval checks for discounted group bookings or last-minute rate changes
• Maintain policy compliance: Enforce standard operating procedures across multiple properties

For boutique hotel chains, this means general managers can review special booking requests before confirmation while front desk teams maintain booking velocity. Vacation rental operators gain centralized oversight of multi-property discounts without micromanaging each location.

Key Features Working Together

Stayflexi Strengths

Stayflexi handles the complex hospitality-specific heavy lifting:

- Real-time inventory synchronization across OTAs
- Dynamic pricing for unsold rooms
- Guest communication automation

ApproveThis Enhancements

ApproveThis adds governance controls without bureaucracy:

- Approval thresholds: Auto-approve rate changes under 10% but require GM review for larger discounts
- Delegation rules: Ensure coverage when regional managers travel
- Email approvals: Let owners approve exception requests without software logins

Real-World Implementation Examples

Urban Boutique Hotel Group

A 12-property chain uses the integration to:

1. Automatically flag bookings exceeding 20% seasonal discount
2. Require dual approval for event space reservations
3. Track approval response times across locations

Result: Reduced unauthorized discounts by 68% while maintaining 98% same-day approval rate.

Coastal Vacation Rental Manager

A 150-property operator implemented:

- Pet fee exception approvals
- Off-platform booking verification
- Maintenance spend approvals tied to specific properties

Result: Cut unauthorized pet approvals by 91% while decreasing owner complaint resolution time from 72 to 4 hours.

Technical Implementation Guide

Core Connection Setup

Through Zapier, connect Stayflexi's booking triggers to ApproveThis' approval actions:

1. Create Zapier account (if needed)
2. Choose Stayflexi "New Booking" trigger
3. Map critical data: Guest name, rate details, property ID
4. Set up ApproveThis approval rules based on booking parameters

Typical setup time: 23 minutes for basic flows, 1-2 hours for complex conditional logic.

Advanced Configuration Options

Leverage ApproveThis' calculated fields to:

- Automatically escalate high-value group bookings
- Require additional approvers for international reservations
- Add dynamic SLA timers based on check-in proximity

Cross-Functional Benefits

Revenue Management Teams

Maintain rate integrity while enabling property-level flexibility:

- Get alerts for bookings falling outside forecasted price ranges
- Automate upselling approval for premium room upgrades

Operations Managers

Standardize processes across locations:

- Enforce maintenance request approvals before contractor dispatch
- Require dual approval for inventory write-offs over $500

Ownership Groups

Maintain oversight without operational involvement:

- Receive digest reports of exception approvals
- Audit trail for all discounted bookings
- Direct approval access for capital expenditure requests

Critical Differentiation Factors

This integration solves unique hospitality challenges:

Time-sensitive approvals: Automatic escalation if check-in is within 48 hours
Multi-property governance: Apply different approval rules per location type
External participation: Owners/guests can approve requests via email without system access

Implementation Best Practices

Do:

- Start with 2-3 critical approval types (discounts, comp stays, vendor payments)
- Use ApproveThis' vacation delegation during manager transitions
- Connect approval outcomes back to Stayflexi booking statuses

Avoid:

- Over-engineering initial workflows - build complexity gradually
- Using multiple approval systems - maintain single source of truth
- Manual data entry - automate full booking data passthrough

Future-Proofing Operations

The combined solution scales with:

- Property acquisitions: Replicate approval templates across new locations
- New revenue streams: Add approval workflows for ancillary services
- Regulatory changes: Quickly update compliance requirements across all properties

Getting Started

Three entry points for different needs:

1. Quick Start: Pre-built template for discount approvals
2. Custom Implementation: Tailored to existing SOPs
3. Enterprise Scale: Multi-property approval hierarchy configuration

See the operational impact firsthand - start your free ApproveThis trial or schedule a custom integration demo.