ApproveThis manages your Boomset Integration approvals.

Why Combine ApproveThis with Boomset?

Event management requires precision at scale. While Boomset excels at handling registrations, check-ins, and order processing, complex events often need layers of approval that can slow down operations. This is where ApproveThis adds critical value. By connecting these platforms through Zapier, teams gain automated approval workflows that keep pace with real-time event demands without manual intervention.

Consider a corporate conference requiring executive sign-off on VIP access or a festival needing quick vendor payment approvals. Traditional methods force teams to switch between systems, creating delays. The integration eliminates these bottlenecks by turning Boomset triggers into actionable approval requests within ApproveThis – all while keeping external stakeholders in the loop via email-based approvals.

Key Features That Make This Integration Work

Boomset provides the event data; ApproveThis adds decision-making structure. Together, they enable:

• Conditional approvals: Auto-approve standard registrations while flagging VIP requests for review
• Multi-team coordination: Route venue change requests to facilities, catering orders to operations

ApproveThis enhances Boomset workflows with calculated fields (e.g., automatically checking budget thresholds for catering orders) and vacation delegation – critical for time-sensitive events where approvers might be onsite.

Real-World Use Cases for Events Teams

1. Guest Registration Approvals

When a new guest registers via Boomset, ApproveThis can:

• Route high-profile attendee requests to security teams
• Validate meal preferences with catering managers
• Confirm media access with PR teams

Example: A tech conference uses this integration to screen investor meeting requests. Boomset captures attendee profiles, while ApproveThis routes requests to relevant executives based on deal size thresholds. Approvers respond directly via email without needing Boomset access.

2. Order Processing Workflows

Every Boomset order (merchandise, session upgrades, VIP packages) can trigger approval chains:

Example: A music festival's sponsorship team uses the integration to approve custom booth setups. When a sponsor submits an order exceeding standard specs, ApproveThis automatically notifies the operations lead. Real-time tracking prevents last-minute surprises during load-in.

Setup Guide: Connect Boomset to ApproveThis in 15 Minutes

1. Create your Zapier connection: Sign in to Zapier and choose "Make a Zap"
2. Set the trigger: Select Boomset's "New Guest Registered" or "Order Placed" event
3. Add action: Choose ApproveThis' "Create Request"
4. Map fields: Connect Boomset data (e.g., attendee email) to approval request fields
5. Test: Submit a test registration/order in Boomset to confirm the approval flow

Pro tip: Use ApproveThis' calculated fields to auto-flag orders exceeding budget limits before routing for approval.

Team-Specific Benefits

For Event Planners

Reduce last-minute scrambles by setting approval deadlines in ApproveThis that align with Boomset's event timelines. Example: All speaker session changes require approval 72 hours pre-event.

For Finance Teams

Connect Boomset merchandise sales to purchase order approvals. Configure thresholds to auto-approve small restocks while requiring signatures for bulk orders.

For Operations Managers

Sync Boomset check-in numbers with ApproveThis to trigger venue capacity approvals. If a session hits 80% registration, automatically notify facilities to review overflow options.

Why This Integration Becomes Essential at Scale

As events grow more complex, manual approvals create friction. A 5,000-attendee conference might generate 200+ approval-worthy requests across departments. The Boomset-ApproveThis integration handles this volume through:

Parallel approvals: Send catering menus to dietary, logistics, and budget approvers simultaneously
Audit trails: Maintain compliance records showing who approved special access requests
Brand consistency: Ensure all sponsor materials routed through ApproveThis match style guidelines

Beyond Basic Approvals: Advanced Configurations

ApproveThis features that add depth to Boomset workflows:

Approval groups: Require consensus from all marketing leads before approving keynote changes
Dynamic routing: Send AV equipment requests to different vendors based on Boomset session type
Mobile-first design: Onsite teams approve urgent requests directly from phones

Case in point: A trade show organizer uses conditional logic to route booth change requests. Exhibitors submitting through Boomset get auto-routed to either union reps (for physical changes) or IT (for tech upgrades).

Getting Started

To implement these workflows:

1. Create your ApproveThis account
2. Connect your Boomset event data
3. Build approval templates matching your event's decision points

For complex events, request an ApproveThis demo to pre-configure workflows for your next conference, festival, or corporate gathering.

Final Considerations

This integration works best when teams:

- Document approval SLAs (e.g., "All VIP requests resolved within 4 hours")
- Use Boomset's custom fields to capture approval-critical data upfront
- Train onsite staff on mobile approval workflows

Avoid over-automating – maintain human review for high-stakes decisions like security clearances or major budget changes.

Next Steps for Smarter Event Management

The Boomset-ApproveThis integration isn't about replacing human judgment – it's about eliminating busywork so teams can focus on exceptional experiences. By handling the administrative heavy lifting, organizers gain bandwidth to innovate while maintaining rigorous compliance.

Ready to transform how your team manages event approvals? Start your free ApproveThis trial or schedule a custom demo to see tailored workflows for your events.