ApproveThis manages your Rzilient Integration approvals.
April 17, 2025
Integration Category: It Operations
Why Combine Approval Management with IT Operations?
Approval bottlenecks cost businesses an average of 5 hours per week in delayed decisions. For teams managing IT assets through Rzilient, this friction compounds when onboarding new devices, decommissioning hardware, or updating access privileges. ApproveThis eliminates these delays through Zapier-powered workflows that connect Rzilient's asset tracking with structured approval processes.
Three Ways This Integration Transforms Operations
1. Automated Employee Access Control
A regional bank uses this integration to handle branch device assignments. When Rzilient detects a new employee record from an HR system, ApproveThis automatically routes approval requests to both IT directors and compliance officers. Approval thresholds automatically approve standard laptop requests under $1,500 while flagging specialized equipment for manual review.
Team Impact: IT teams reduce ticket volume by 40% while finance maintains budget control through calculated fields that display cumulative quarterly spending during approvals.
2. Client-Driven Asset Provisioning
An MSP serving healthcare providers connects client onboarding in Rzilient to ApproveThis' multi-stage workflows. When a new client's employee list appears in Rzilient, ApproveThis initiates parallel approvals from both the MSP's security team and the client's compliance officer. Vacation delegation ensures urgent requests never stall if approvers are unavailable.
Client Benefit: External stakeholders approve requests directly via email without needing Rzilient licenses, maintaining audit trails across both platforms.
3. Policy-Enforced Device Decommissioning
A manufacturing company ties equipment retirement approvals in ApproveThis to Rzilient's asset lifecycle data. When an engineer flags a faulty IoT sensor, the integration triggers approvals requiring maintenance logs and replacement cost analysis. Approved requests automatically update Rzilient's asset status while denied ones create support tickets.
Compliance Win: Conditional logic routes high-value equipment approvals to senior management while automating low-risk disposals, ensuring consistent policy application.
Technical Synergies That Matter
Rzilient's strength lies in real-time asset tracking through IoT integrations, while ApproveThis adds human decision-making guardrails. Together through Zapier, they create closed-loop processes where:
- Asset changes initiate approvals
- Approval outcomes update asset records
This bidirectional sync eliminates manual data re-entry while maintaining Rzilient as the single source of truth.
Implementation Guide
Step 1: Create a Zapier account and connect both Rzilient and ApproveThis
Step 2: Choose your trigger event from either platform. Example: "New Client Employees" in Rzilient or "Request Approved" in ApproveThis
Step 3: Map critical data fields between systems:
• Rzilient employee IDs → ApproveThis custom fields
• Approval comments → Rzilient audit notes
Step 4: Activate the Zap and test with a low-risk request
Department-Specific Advantages
IT Operations
Automatically escalate high-priority hardware requests based on Rzilient's criticality tags. Approval groups enable consensus decisions for cross-functional infrastructure changes.
Finance & Procurement
Dynamic calculation fields show real-time budget impacts during approval reviews. Threshold rules auto-approve recurring software licenses under contract terms.
Compliance Teams
Enforce mandatory approval chains for regulated assets. Completed approvals automatically attach to Rzilient asset records for audits.
Strategic Considerations
Companies using both platforms report 68% faster asset lifecycle management. Key differentiators include:
Cross-Platform Visibility: Approvers see Rzilient asset details within approval requests without switching systems
Adaptive Workflows: Approval paths adjust based on Rzilient data like device location or maintenance history
Client-Friendly: External partners approve via email while internal teams use ApproveThis' dashboard - no license conflicts
Getting Started
Begin with high-impact, repetitive approval scenarios:
1. New Employee Hardware Kits: Auto-approve standard configurations, flag exceptions
2. Cloud Service Renewals: Tie Rzilient's usage data to approval justification fields
3. Facility Access Changes: Require manager approvals before updating badge permissions
ApproveThis' free trial supports unlimited approvers, making it easy to test integrations without upfront commitments. For complex Rzilient environments, request a custom demo showing conditional logic and threshold configurations.
Final Recommendation
Organizations using Rzilient for IT asset management should prioritize integrating ApproveThis for:
• Multi-team approval chains involving both technical and non-technical stakeholders
• Processes requiring audit trails across asset changes and approvals
• Scenarios where external partners need limited approval access
Start by automating one approval workflow this quarter, then expand based on ROI measurements.
Integrate with Rzilient Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Rzilient
Suggested workflows (and their Zapier components) for Rzilient
Create approval requests for new client employees
When a new list of client employees is fetched in Rzilient, this integration creates an approval request in ApproveThis to streamline decision-making. It ensures that any addition or update of employee records is thoroughly approved before processing. *Note: Ensure proper field mapping between Rzilient and ApproveThis.*
Zapier Components
Trigger
Clients List
Triggers when call to get a list of employees from your Rzilient tenant.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create employee for new approval requests
This integration listens for new approval requests from ApproveThis and automatically creates a new employee record in Rzilient. It helps maintain synchronized employee onboarding processes following approval steps. *Note: Verify that approval responses align with employee creation criteria.*
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.
Action
Create Employee
Create a new employee in your Rzilient tenant's
Deactivate employee for completed approval requests
When an approval workflow completes in ApproveThis, this integration deactivates the corresponding employee in Rzilient. It ensures that employee status updates occur only after final approval decisions, reducing manual oversight. *Note: Customize filtering criteria based on approval outcomes as needed.*
Zapier Components
Trigger
A request is approved/denied
Triggers when a request is approved or denied.
Action
Deactivate Employee
Deactivate an employee in your Rzilient tenant
You'll ❤️ these other ApproveThis integrations
-
AZEOO
Published: April 17, 2025AZEOO offers an SaaS platform for wellness professionals, featuring training, nutrition, and gym management tools. Enhancing fitness journeys across Europe.
-
Lane
Published: April 17, 2025Lane is an outcome focused product management tool that helps teams collect feedback, manage ideas, and prioritize features effortlessly.
-
Bidsketch
Published: April 17, 2025Bidsketch helps you create professional proposals in minutes.