ApproveThis manages your VivoMeetings Integration approvals.

When "Just Schedule It" Isn't Enough

Let's be real: coordinating meetings across departments feels like herding cats with jetpacks. Sales needs client demos approved by legal. Marketing wants budget sign-off for that 500-person webinar. IT's gatekeeping the good video conferencing slots. Meanwhile, your actual job is stuck in cc'd email purgatory.

ApproveThis and VivoMeetings fix this by making approvals the starting line - not the bottleneck. Connect them via Zapier, and you're not just automating clicks. You're fixing how teams actually decide things.

Why This Combo Doesn't Suck

Most "integrations" are just digital duct tape. This one's different because:

• No license headaches: Approvers don't need VivoMeetings logins. Great for clients, contractors, or that CFO who still thinks Zoom is a toy.
• Decisions → Action, Instantly: Approved a webinar budget? The Vivo room's already booked. Denied a client demo? Calendar gets cleared automatically.
• Stop Playing Calendar Tetris: Approval delays cause rescheduling hell. Now, the meeting's only on the calendar if it's actually happening.

Real Uses for People Who Hate Buzzwords

Use Case 1: Client Demos That Don't Ghost You

The Problem: Sales schedules a demo → engineering says no → client thinks you're flaky → deal dies.

The Fix: New VivoMeeting? Auto-create an approval request. Tech lead approves/denies in ApproveThis → meeting either gets confirmed or killed with a paper trail.

Who Cares: SaaS companies, agencies, anyone where client-facing meetings need internal checks.

Use Case 2: Webinars That Don't Blow the Budget

The Problem: Marketing plans a huge event → forgets to get finance sign-off → surprise $20k charge.

The Fix: Vivo webinar created → ApproveThis pings budget approvers with cost breakdown. Approved? Webinar stays. Denied? It's canceled before invites go out.

Who Cares: Mid-market companies where every dollar needs scrutiny, regulated industries.

Use Case 3: Board Meetings Without the Panic

The Problem: Execs need to review materials → last-minute changes → Vivo links get sent late → everyone looks amateur hour.

The Fix: New approval request in ApproveThis triggers Vivo room booking. But the link only goes out after all execs approve the deck via ApproveThis' sequential workflows.

Who Cares: Public companies, startups prepping for investor meetings, anyone with compliance needs.

Setup That Won't Make You Want to Quit

If you can order DoorDash, you can do this:

1. Zapier Account: Free tier works. This isn't rocket surgery.
2. Connect VivoMeetings: Their Zapier docs are decent. Takes 2 minutes.
3. Connect ApproveThis: Use your existing account. No new logins.
4. Pick a Trigger: Like "New Vivo Meeting" → "Create Approval Request."
5. Add Filters: Example: Only send approvals for meetings costing over $500.

Pro Tip: Use ApproveThis' Calculated Fields to auto-estimate webinar costs based on attendee count before sending for approval.

Why Your Team Won't Hate This

For Finance:

Get approvals before expenses hit the card. Auto-denied requests don't waste your time. Vacation delegation means approvals don't stall when Karen's in Bali.

For Legal/Compliance:

Every approved meeting has a digital paper trail. Use Approval Thresholds to auto-flag meetings with external attendees for extra review.

For Operations:

Stop being the meeting police. If it's in Vivo, it's already approved. No more "I didn't know!" excuses.

The Part Where We Tell You What to Do Next

If you've got more than 50 people and at least three "approval emergencies" this month:

Option 1: Try ApproveThis free, connect VivoMeetings, and automate one approval flow. Takes 20 minutes.

Option 2: Book a 15-minute demo. We'll show how other teams in your industry use this exact setup.

Option 3: Keep forwarding emails and hoping for the best. We don't judge. (But seriously, Option 1 is better.)

FAQs From People Who Hate Reading

Q: What if approvers don't use Vivo?
A: They approve via email. No login needed. Done.

Q: Can we set dollar limits?
A: Yep. Auto-approve $500 webinars, escalate $5k ones to the CFO.

Q: What about recurring meetings?
A: Approve once, or set expiry dates. Your call.

Q: Our legal team is...particular.
A: Add them as sequential approvers. They can't skip steps.

The Bottom Line

This isn't about meetings. It's about decisions. ApproveThis + VivoMeetings via Zapier means:

• Fewer last-minute "URGENT APPROVAL NEEDED" emails
• No more double-booking expensive Vivo rooms
• Actual visibility into who's approving what (and why)

It works because it's boring. No flashy AI, no metaverse nonsense. Just approvals that happen on time, every time. Which, honestly, is way more revolutionary than it sounds.