ApproveThis manages your Billetweb Integration approvals.

When Event Management Meets Approval Automation

Let's cut to the chase: planning events sucks when you're constantly chasing down approvals. Billetweb handles the logistics like a pro, but those "Hey, can you approve this vendor?" emails? Those still live in your inbox like uninvited guests. That's where ApproveThis comes in - not to replace your event platform, but to handle the bureaucratic sludge so you can focus on creating actual experiences.

We're talking about connecting Billetweb's event superpowers (registration, ticketing, promotions) with ApproveThis' approval automation through Zapier. No coding, no IT department required - just a clean handoff between getting things done and getting things approved.

Why This Combo Works (When Other Tools Don't)

Billetweb excels at the front-end stuff: selling tickets, managing attendees, promoting your event. But when you need internal sign-offs on budgets, vendor contracts, or VIP access requests? That's where things fall apart. ApproveThis doesn't try to be an event tool - it becomes the approval layer that keeps Billetweb data moving without human bottlenecks.

Key differentiators:

• Approval groups that mirror your actual decision-makers (finance team for budgets, legal for contracts, etc.)
• Automatic escalations when someone's OOO (no more "Waiting on Karen from Accounting" delays)
• Email approvals that even your least tech-savvy execs can handle

Real talk: Your event staff shouldn't be playing secretary, forwarding emails and begging for responses. Set it once in ApproveThis, then let it run.

Use Case 1: VIP Access Without the Approval Circus

Scenario: You're running a conference where certain attendees get backstage passes or premium perks. Every registration in Billetweb triggers an approval workflow:

1. New attendee registers at Billetweb
2. Zapier detects the registration
3. ApproveThis automatically routes to:
   • Sales lead (confirm account status)
   • Security team (background check if needed)
   • Event coordinator (logistics approval)

Who benefits:

Enterprise event teams: Large companies where multiple departments need visibility on VIP attendees. No more Excel sheets getting lost in Slack.

Third-party planners: Agencies handling events for clients can keep approvals centralized without needing client staff to learn Billetweb.

Use Case 2: Budget Approvals That Don't Kill Momentum

Here's where most event planners get stuck: You need to adjust the catering budget last-minute, but getting finance sign-off takes days. With ApproveThis+Billetweb:

1. Create budget change request in ApproveThis
2. Zapier triggers Billetweb to list upcoming events needing budget updates
3. Finance approves directly via email (they never touch Billetweb)
4. Approved changes sync back to your event dashboard

This isn't just about speed - it's about audit trails. Every approval is tracked with timestamps and comments, so when auditors come knocking, you're ready.

Setup That Takes Minutes, Not Days

If you can set up a Zoom call, you can connect these tools:

1. Create a Zapier account (free tier works)
2. Connect Billetweb using your existing credentials
3. Connect ApproveThis (30-second API key setup)
4. Choose triggers:

• "New Billetweb attendee" → "Create ApproveThis request"
• "ApproveThis budget approval" → "Update Billetweb event"

5. Test with one registration/approval

Pro tip: Start with one workflow (like VIP approvals), then expand once you see the time saved.

Why Your Finance Team Will Actually Like This

Approval workflows aren't just for event planners. Here's what happens across departments:

Finance: Gets clean, standardized approval requests instead of vague emails. Automatic thresholds mean small expenses get auto-approved, big ones get routed correctly.

Legal: Sees all vendor contracts requiring review in one place, with deadline reminders that actually work.

Operations: Maintains control over venue capacities and safety compliance without manual headcount tracking.

The Hidden Benefit Nobody Talks About

External approvals. Let's say you're running a sponsored conference track. The sponsor needs to approve session speakers, but you don't want them in your Billetweb account. With ApproveThis:

- Sponsor gets email approval requests
- They click approve/reject
- Speaker gets added to Billetweb automatically

Zero logins for external partners. Zero chasing. Just results.

When to Stick With Manual Approvals

Look, we're not fanatics. If you're running a monthly book club with 20 people, this is overkill. But if any of these sound familiar, it's time to automate:

- You've missed a venue deposit deadline because approval took too long
- Multiple departments complain about "not being looped in" on decisions
- You're manually updating spreadsheets between Billetweb and your accounting software
- Event staff spends >3 hours/week on approval-related busywork

Your Move

Here's the bottom line: Billetweb handles the "what" of your events. ApproveThis handles the "who said yes." Together through Zapier, they remove the approval bottlenecks that make event planning stressful.

Try it for one workflow. The setup takes less time than your next team meeting. Either you'll save hours each week, or you'll go back to forwarding emails - but we know which way this goes.

Book a 15-minute demo to see real event approval workflows in action, or start a free trial and connect your first Zap today.