ApproveThis manages your HulkApps Form Builder Integration approvals.

When Forms Meet Approval Automation

Let's get real: most Shopify stores using HulkApps Form Builder aren't just collecting newsletter signups. They're handling custom orders, wholesale applications, vendor onboarding, and customer support tickets. Every form submission is a potential business process waiting to happen. But here's where it gets messy – 63% of employees waste 3+ hours weekly chasing down approvals (Forrester). That's where pairing HulkApps with ApproveThis changes the game.

ApproveThis isn't another "me too" approval tool. It's built for companies where:

• Form submissions actually mean something (custom product requests, contract reviews, etc.)
• Multiple departments need to sign off before anything moves forward
• External partners (clients, vendors) are part of the approval chain

Through Zapier, these two platforms hand off data like a relay team that actually knows how to pass the baton. Form submission becomes approval request becomes decision becomes action – without manual copying, Slack pings, or Excel sheets.

Why This Combo Works for Mid-Sized Companies

Shopify stores scaling past 50 employees hit a breaking point. What worked when the founder reviewed every custom order now causes delays. HulkApps forms get the data, ApproveThis structures the decision-making.

Real-World Scenarios We've Seen

Retailer Example: Custom jewelry store gets 30+ bespoke requests daily via HulkApps forms. Each needs design approval, pricing review, and production scheduling. Pre-ApproveThis: emails got buried. Now: auto-routes to jeweler > finance > production lead with SLA reminders.

Manufacturer Example: Equipment supplier uses HulkApps for dealer applications. ApproveThis routes submissions to sales director, legal (contract review), and CFO (credit terms). 78% faster onboarding than their old DocuSign process.

Service Company Example: Marketing agency's project intake form kicks off approvals for resourcing (who's available), budgeting (is this profitable?), and client terms (NDAs). Cuts proposal time from 5 days to 12 hours.

Features That Matter When Connected

HulkApps captures the data. ApproveThis adds the human decisions. But these specific features make the integration actually useful:

1. Conditional Routing Based on Form Data

Example: A "Request Type" dropdown in your HulkApps form determines who approves:

• Custom product design? > Senior designer + VP of Operations
• Wholesale account application? > Sales director + Legal

2. Approval Thresholds for Fast-Tracking

If a custom order in the HulkApps form is under $500? Auto-approved if margins meet criteria. Over $500? Finance team gets involved automatically.

3. External Approvers Without Headaches

Your fabric supplier needs to confirm stock availability for a custom order. Add them as an approver – no HulkApps or Shopify login needed. They get an email, click approve/reject, done.

Setting This Up Without IT Involvement

If you can build a HulkApps form, you can connect this integration. Here's the playbook:

Step 1: Build your form in HulkApps. Include fields that matter for approvals – budget, request type, dates. HulkApps Form Builder docs have tips.

Step 2: In Zapier, choose "HulkApps Form Response" as trigger.

Step 3: Map form fields to ApproveThis request fields. Pro tip: Use Calculated Fields to auto-add markup percentages or project timelines.

Step 4: Set approval rules in ApproveThis: Who approves based on form data? What SLAs apply? Any auto-approval thresholds?

Test with a $0.01 test order. Once it routes correctly, you're live.

Department-Specific Wins

Operations Teams

Custom manufacturing requests no longer pile up in someone's inbox. Routing rules ensure the right plant manager gets requests based on product type and location.

Finance Teams

PO approvals via HulkApps forms auto-route based on amount. Under $10k? Department head. Over? CFO gets it with margin analysis pre-attached.

Sales Teams

Enterprise deals often need legal review. HulkApps captures contract requests, ApproveThis ensures redlines get reviewed within 24 hours or escalate.

What This Isn't

Let's manage expectations:

Not a replacement for contracts: ApproveThis handles "Should we do this?" not the actual legal docs. But it can trigger DocuSign after approval.

Not magic: Garbage form data in = garbage approval requests out. Design your HulkApps forms with approval logic in mind.

Not just for big companies: 50-person Shopify brands doing custom work need this more than 5000-person companies with standardized products.

Making This Work Long-Term

Two tips from clients who nailed this integration:

1. Name Your Approval Templates Clearly
"Custom Order Over $5k" and "Rush Production Request" are better than "Template #3". Helps when modifying later.

2. Use Vacation Delegation Religiously
Nothing kills momentum like an approver being OOO. ApproveThis auto-reassigns when someone's off – set this up during initial config.

When to Consider This Integration

If three or more of these sound familiar:

• Form submissions require 2+ people's input before action is taken
• You've had a request slip through the cracks in the past 60 days
• External partners (clients, vendors) are part of your approval chains
• Approval SLAs are routinely missed, causing customer delays
• You're using a spreadsheet or Slack thread to track form-based requests

Getting Started

ApproveThis offers a 14-day trial – no credit card needed. HulkApps has a free tier. Zapier's free plan handles up to 100 tasks/month.

Next steps:
1. Register for ApproveThis
2. Build one HulkApps form that needs approvals
3. Connect via Zapier using the triggers/actions we covered

Or, if you want a tailored walkthrough: Book a 20-minute demo. We'll show how similar companies set this up.

Common Questions

Q: Can approvers use mobile?
A: Approve via email, SMS, or mobile browser. No app install needed.

Q: What if our approval process changes?
A: Update the workflow in ApproveThis – no Zapier changes required.

Q: How secure is this?
A: Both ApproveThis and HulkApps are SOC 2 compliant. Data passed via Zapier is encrypted.