ApproveThis manages your Zeo Route Planner Integration approvals.

When Route Planning Meets Approval Chaos

Let's be real - logistics teams aren't paid to chase down signatures. Yet here we are: dispatchers playing phone tag with sales managers to approve last-minute client stops, warehouse supervisors emailing CFOs for $500 overtime approvals, drivers stuck waiting because someone didn't click "approve."

Zeo Route Planner solves half the problem: it tells you where trucks should go. ApproveThis handles the other half: getting everyone to agree on why they're going there. Connect them via Zapier, and you've got a system where routes get built faster, exceptions get handled without drama, and drivers spend less time parked at 7-Eleven waiting for decisions.

Why This Combo Works (When Others Don't)

Most approval tools treat logistics like office work. ApproveThis doesn't. Need to approve a hazardous materials route at 3AM? The warehouse manager gets a text, taps approve, done. CFO out fishing? Vacation delegation automatically routes that fuel surcharge approval to their VP. Zeo's optimized routes mean nothing if the humans don't sign off - this integration makes that happen at the speed of actual business.

Key differentiator: Approvers only need ApproveThis access, not a Zeo license. Critical when dealing with external clients approving their own delivery schedules or auditors who just need to confirm compliance.

Real-World Scenarios (Not Fluffy Theory)

1. New Client Onboarding for 3PL Companies

Third-party logistics firms add routes daily for new clients. Problem? Each client has unique approval rules - some need sales director sign-off, others require safety team review for certain cargo types.

How it works:

• Sales rep creates Zeo route with client's 100 stops
• Zapier triggers ApproveThis workflow matching client's contract terms
• Chemical shipment? Routes auto-flag for HAZMAT team approval
• Approval threshold set: under $10k? Auto-approve. Over? CFO gets email/SMS

Result: New clients operational in 2 hours vs. 2 days. Drivers aren't idle while legal reviews standard contracts.

2. Retail Chain Emergency Deliveries

Big box retailer needs Saturday delivery to restock TP during a panic-buying spree. Store manager requests Zeo route with 4am ETD. Old way:

• Email to district manager
• Forwarded to regional ops
• CC's finance for overtime budget approval
• 3-hour delay minimum

Integrated way: Zeo flags "after-hours" route > ApproveThis simultaneously:

• Pings district manager via SMS
• Routes cost breakdown to finance (calculated fields show OT fees)
• Both approve? Driver gets updated Zeo route before leaving warehouse

Field Service Companies: Where Minutes Cost Thousands

HVAC repair fleets using Zeo can't afford approval delays. Tech finishes job early? Could take on another client same day...if someone approves the overtime.

Integration setup:

1. Zeo detects tech completing stop 3 hours under estimate
2. ApproveThis auto-generates request with:
• Calculated field: potential revenue from extra job vs. OT costs
• Conditional routing: Dispatchers approve under $1k, else escalate
3. Approval comes through > Zeo adds new stop automatically

Bonus: Vacation delegation means if the dispatcher's out, their backup gets the request instantly - no "permission denied" errors.

Setup That Doesn't Require an IT Degree

Zapier's the glue here. You'll need:

1. ApproveThis account (14-day trial works)
2. Zeo Route Planner subscription
3. Zapier login (free tier handles basic workflows)

Critical steps:

1. New Zeo route > ApproveThis request zap:

• Trigger: "Route Created" in Zeo
• Action: "Create Request" in ApproveThis
• Map Zeo's address fields to ApproveThis template
• Set conditional logic (e.g., "If route contains 'HAZMAT', add safety team approval step")

2. ApproveThis approval > Update Zeo stop zap:

• Trigger: "Request Approved" in ApproveThis
• Action: "Update Stop" in Zeo
• Map approval notes to Zeo's driver instructions

Pro tip: Use ApproveThis' calculated fields to auto-flag routes exceeding budget. Example: (Miles * $0.58) + (Driver Hours * $45) > $500 → Escalate to CFO

Who Actually Benefits? (Spoiler: Everyone)

Operations Teams: Stop babysitting approval emails. Real-time dashboards show exactly which routes are stuck waiting.

Finance: Approval thresholds auto-reject routes that blow budgets before they reach your inbox.

Sales: Close deals faster when clients can approve their own delivery schedules via ApproveThis portal (no Zeo license needed).

Drivers: Fewer "hold position" orders. Routes get approved while en route, not after reaching the destination.

Why This Isn't Just Another Integration

ApproveThis adds context to Zeo's routes that spreadsheets can't:

• Approval chains: Safety > Operations > Finance, in order
• Compliance papertrail: Every signature logged with timestamps
• Dynamic adjustments: ApproveThis can modify Zeo stops mid-approval if, say, a client requests a time change

Example: Food distribution company needs USDA inspector approval for cold storage routes. Inspector gets email with temp logs attached - approves directly without needing to navigate Zeo.

No More "Who Approved This?!" Moments

ApproveThis' audit trail shows:

• Who approved changing a Zeo route's priority
• Time taken for each approval step
• Comments from approvers (e.g., "Only approve if driver gets $50 hazard pay")

Critical for DOT compliance, client billing disputes, or just figuring out why a truck took that weird backroad.

Ready to Stop Being a Approval Middleman?

If your team spends more than 15 minutes daily chasing route approvals, this integration pays for itself. ApproveThis starts at $89/month, Zeo's pricing scales with fleet size.

Next steps:

• Start ApproveThis trial (import your first Zeo routes in 10 mins)
• Create Zapier account (free)
• Or book a 15-min demo to see live examples

Pro tip: Have your last 3 Zeo routes ready. We'll show how much faster they could've been approved.