ApproveThis manages your ReadyCloud Suite Integration approvals.

Let’s cut to the chase: if you’re running an eCommerce operation, you’re probably using ReadyCloud Suite to handle shipping, returns, and customer relationships. And if you’re reading this, those “approval required” emails are clogging your team’s inboxes, orders are stuck in limbo, and someone just approved a $5K shipment for a customer whose card declined. Again.

Here’s the thing – ReadyCloud doesn’t care about your approval processes. It’s built to move orders, not to chase down managers for sign-offs. That’s where ApproveThis comes in. Connect the two via Zapier, and you automate the decision-making chaos that slows down shipping, refunds, and customer requests. No more forwarding emails, no more Slack pings, no more “Wait, did you approve this?”

Why This Combo Works (When Other Tools Just Add More Steps)

ApproveThis isn’t another project management tool or a task list. It’s built for one job: getting clear, auditable approvals from the right people, fast. ReadyCloud handles the heavy lifting of order and returns management. Together, they cover the full cycle: “Should we do this?” → “Do it.” → “Did it.”

Here’s where most teams get stuck: ReadyCloud tracks what’s happening, but it can’t enforce rules like “All international returns over $200 need a manager’s OK” or “Flag orders from new customers shipping to high-risk regions.” ApproveThis adds those guardrails without requiring your warehouse manager to log into ReadyCloud. Or your CFO. Or that external 3PL partner who still uses AOL email.

The hidden advantage? ApproveThis approvers don’t need a ReadyCloud license. They get an email, click approve/reject, and it’s done. No training, no login, no $50/user/month charge. That’s crucial when you’re dealing with external vendors or execs who only touch approvals once a quarter.

Real Use Cases (That Don’t Suck)

1. “Why Is This $10K Order From a 2-Day-Old Account?” (Fraud Prevention)

A mid-sized outdoor gear retailer uses ReadyCloud to process 500+ daily orders. Their problem? New customer accounts with high-value orders often turned out to be fraud – but by the time someone noticed, the items were already shipped.

The Fix: They set up a Zap that triggers when a new ReadyCloud order meets specific criteria (e.g., first-time customer + order over $750 + international shipping). ApproveThis automatically routes the order to their fraud team for review. If approved, ReadyCloud processes it. If denied, the customer gets a “verification required” email. Result? A 67% drop in chargebacks within 3 months.

2. “Who Approved This Refund?!” (Audit-Proof Returns)

A DTC skincare brand was drowning in return requests. Their old process? Customer service would issue refunds via ReadyCloud, then… hope someone remembered to log it in Google Sheets. Cue the month-end spreadsheet panic.

The Fix: Now, when a return request exceeds policy limits (e.g., used products, 60+ days post-purchase), ApproveThis requires manager approval. Every “yes” or “no” is logged as a ReadyCloud contact note with the approver’s name, date, and reason. Finance gets a clear trail, and customer service stops playing policy cop.

3. “Wait, Did We Ever OK That Vendor PO?” (Supply Chain Speed)

A beverage company uses ReadyCloud to manage co-packer shipments. Problem? Production delays happened because procurement would email purchase orders to a VP… who’d forget to reply for days.

The Fix: They automated it. When a new vendor PO is added in ReadyCloud, ApproveThis routes it to the right approver based on amount and department. Approved POs auto-populate in their inventory system. Denied ones trigger a renegotiation workflow. The result? They cut 8 days off their production lead time.

Setting This Up Without IT Involvement (Seriously)

If you can set up a Slack channel, you can connect ApproveThis and ReadyCloud. Here’s the playbook:

1. Pick Your Trigger: Start in Zapier. Common options: “New Order in ReadyCloud” or “New Contact Note Added.”
2. Add Conditions: Only route orders over $X, returns from high-value customers, etc. Skip this if you want EVERYTHING approved (but… don’t).
3. Map Fields: Pull ReadyCloud data (order ID, amount, customer email) into ApproveThis. No coding – just click the dropdowns.
4. Set Approval Rules: Assign approvers by role, dollar amount, or even shipping region. Add escalation rules if someone’s OOO.

Pro tip: Start with one workflow (like high-value order approvals). Once that’s running, clone it for returns, vendor POs, etc.

Teams That Actually Benefit (Beyond Just Operations)

Customer Service: Ever had a rep issue a $500 refund without checking? Now, they click “Request Approval” in ReadyCloud. The manager gets an email, clicks once, and the refund processes. No overrides, no guilt-tripping junior staff.

Finance: ApproveThis’ calculated fields auto-flag orders that push a customer over their credit limit or break payment terms. Sync approved invoices to QuickBooks automatically – no more manual entry.

Supply Chain: Auto-approve routine POs under $10K. Route anything over that to procurement with vendor scorecard data attached. Delays? Only when actually needed.

The Part Where We Tell You This Isn’t Magic (But It’s Close)

ApproveThis doesn’t replace your ERP or ReadyCloud. It’s the layer that ensures humans only get involved when necessary. Key features that make this work:

• Approval Thresholds: Auto-approve orders under $1K. Require CFO sign-off over $25K. No more one-size-fits-all rules.
• Vacation Delegation: John in accounting is fishing in Alaska? Requests auto-reassign to Sally without missing SLAs.
• Real-Time Tracking: See every pending request, who’s sitting on it, and SLA statuses. ReadyCloud activity logs stay clean.

Common Objections (And Why They’re Wrong)

“We’ll lose control!” – You’re gaining control. Now, every approval has a timestamp, a reason, and an audit trail. No more “I thought you said yes!”

“Our process is too complex.” – ApproveThis handles multi-step approvals. Example: Regional manager → Finance → VP for orders over $50K. Set it once, forget it.

“We use [Other Tool].” – Cool. Unless it’s built for approvals, you’re duct-taping task management into a compliance requirement. That breaks. Often.

How To Not Screw This Up

Do: Start with one high-impact workflow (e.g., returns over $100). Test it with a small team. Expand after the kinks are out.

Don’t: Try to automate every approval day one. You’ll drown in Zapier configs and angry approvers.

Do: Use ReadyCloud’s contact notes to log approvals. Future you will high-five present you during audits.

Don’t: Let vendors approve their own POs. (Yes, we’ve seen it.)

Bottom Line

If your eCommerce ops rely on ReadyCloud but approvals still happen in emails, spreadsheets, or (shudder) paper forms, you’re paying for delays, errors, and preventable losses. ApproveThis isn’t another “productivity” tool – it’s the missing piece that lets ReadyCloud do its job without human bottlenecks.

Book a 15-minute demo and we’ll show you how to set up your first approval workflow with ReadyCloud. Or start a free trial and connect it yourself. Your choice. But stop letting approval chaos dictate your shipping times.