ApproveThis manages your RocketRez Integration approvals.

When Approval Bottlenecks Meet Booking Chaos

Let's be real - nobody got into the tour business to chase down signatures. But here you are: custom group booking requests piling up, last-minute vendor contracts needing sign-off, and finance teams manually rubber-stamping every discount request. RocketRez handles the front-end chaos beautifully, but those backend approvals? They're still costing you time, money, and probably a few gray hairs.

ApproveThis plugs directly into RocketRez via Zapier, turning approval roadblocks into automated workflows. We're talking about triggering approval chains based on real-time booking data, enforcing spending limits before contracts finalize, and giving managers one-click approval power from their inbox. And yes - your external vendors or part-time staff can approve stuff without needing full RocketRez access (or another software license).

Why This Combo Works (Besides Saving Your Sanity)

RocketRez operates the front-of-house - reservations, ticketing, customer management. ApproveThis runs the back-of-house approvals that keep those operations compliant and scalable. Together through Zapier, they handle scenarios like:

• Auto-approving standard bookings while flagging high-risk reservations
• Requiring manager sign-off on custom group packages before confirmation
• Enforcing budget guardrails on vendor contracts tied to specific events

For a mid-sized zip line operator we worked with, connecting these systems cut their contract approval time from 3 days to 4 hours. How? Automated workflows that:

1. Pull new vendor agreements from RocketRez into ApproveThis
2. Route to safety, finance, AND legal teams in parallel
3. Only finalize booking when all 3 approve

Real-World Use Cases That Actually Matter

1. Recovering Abandoned Carts Without The Begging

When families bail on booking your $2,500 safari package, RocketRez triggers an approval chain in ApproveThis. Now your sales lead gets an email with:

- Customer's cart details
- Previous engagement history
- Pre-calculated discount authority based on margins

They click "Approve" to auto-send a recovery offer. No back-and-forth with finance. No guessing what discounts are allowed. A cave tour company used this to recover 23% of abandoned carts in Q1.

2. Validating High-Stakes Web Orders Instantly

That $15k corporate team-building request? Instead of hoping your junior staff follows the approval matrix, ApproveThis:

- Checks order value against pre-set thresholds
- Requires CFO approval if over $10k
- Adds legal review for custom liability terms
- Only confirms in RocketRez after green lights

An adventure park client blocked 7 questionable bookings last quarter this way. Their operations director called it "fraud prevention that doesn't feel like bureaucratic BS."

Setup That Doesn't Require a PhD

1. Connect the Apps: Log into Zapier, link your RocketRez and ApproveThis accounts (5 minutes tops).

2. Pick Your Trigger: Choose RocketRez events like "Abandoned Cart" or "New Web Order."

3. Build Approval Logic: Set thresholds, approver groups, and conditions in ApproveThis. Pro tip: Use calculated fields to auto-determine needed approvals based on booking value.

4. Test With Real Data: Zapier's test mode lets you simulate orders without live customer impact.

Most teams get their first workflow live in 2 hours. Not days. Hours.

Who Actually Benefits (Besides Your CFO)

Operations Teams

Stop being the approval middleman. When guides request emergency equipment rentals through RocketRez, ApproveThis auto-routes based on cost:

- Under $500? Auto-approved
- $500-$2k? Supervisor approval
- Over $2k? Facilities director + finance

Sales Teams

Custom package requests no longer die in email purgatory. Set rules like:

"If proposed discount >15%, require regional manager approval before sending to client."

Finance Teams

Enforce budget controls without micromanaging. ApproveThis can:

- Flag bookings exceeding department caps
- Require PO matching before final confirmation
- Auto-archive approved docs to your ERP

The Nuts & Bolts You Care About

Approval Delegation: When your head buyer is on PTO, ApproveThis automatically reroutes vendor contract approvals to their deputy. No broken workflows.

Email Approvals (Yes, Really): Approvers can click "Approve/Reject" directly from Gmail or Outlook. No new logins. Critical for external vendors.

Real-Time Tracking: See every pending approval across all RocketRez-connected workflows in one dashboard. SLA alerts ping you if reviews stall.

Audit Trails: Every decision is logged with timestamps and notes. Perfect for compliance reviews or settling the "But I approved that!" debates.

Why This Isn't Just Another Integration

ApproveThis doesn't just move data between systems - it enforces how decisions get made. For seasonal businesses like yours, that means:

Scale Without Chaos: Temporary staff during peak season? They can approve within set limits without full system access.

Adapt Faster: Changed your group booking policy? Update the ApproveThis workflow once - no need to retrain every manager.

Kill Shadow Approvals: Those Excel sheets and Slack pings? Replace them with auditable, automated processes that actually connect to your core systems.

Getting Started (Without the Sales Fluff)

1. Free Trial: ApproveThis offers a 14-day trial - enough time to connect 2-3 key RocketRez workflows.

2. Pre-Built Templates: Use our Zapier templates for common scenarios like group booking approvals or vendor contract reviews.

3. Support That Doesn't Suck: Our team actually knows tour ops. We'll help map your approval rules to RocketRez events in plain English.

Ready to stop being an approval secretary? Book a 15-minute demo or start your free trial. Worst case? You save 6 hours a week. Best case? You finally take that vacation without your phone blowing up.