ApproveThis manages your Cheddar Up Integration approvals.

Why This Integration Isn’t Just Another Zapier Gimmick

Let’s cut through the noise. You’re using Cheddar Up because collecting money from parents, clients, or event attendees shouldn’t feel like herding cats. But here’s what nobody tells you: collecting payments is only half the battle. The real headache starts when you need approvals for those PTA fundraisers, client expense reimbursements, or vendor invoices.

Enter ApproveThis. We don’t do fluff. Our integration with Cheddar Up via Zapier turns payment collection into a closed-loop system where money moves and decisions get made without chasing people down over Slack. It’s like giving your finance team a caffeine-free productivity boost.

What Cheddar Up Does Well (And Where It Needs Backup)

Cheddar Up nails the basics: collecting payments, tracking form responses, managing event registrations. But when you need human judgment – like approving a non-standard vendor payment or validating a fundraiser budget – things get messy. ApproveThis handles the decision-making layer without making approvers jump through hoops.

Key differentiator: ApproveThis approvers don’t need Cheddar Up logins. Perfect for:

• School boards reviewing parent-led fundraisers
• Client stakeholders approving project expenses

Real-World Scenarios That Don’t Suck

1. The "Why Is This Field Trip $2K Over Budget?" Use Case

Template: New Form Response → Approval Request
Relevant for: School districts, event planners

When the soccer team submits their Cheddar Up form for championship travel costs, ApproveThis automatically:

• Routes the request to the athletic director and finance team
• Uses calculated fields to flag budget overages
• Sends email approvals to people who still think “reply-all” is acceptable

2. The "Who Approved This $500 Desk Plant?" Scenario

Template: New Item Purchase → Approval Request
Relevant for: Offices, property management

When someone buys ergonomic chairs through Cheddar Up’s item list, ApproveThis:

• Requires Facilities + Department head approval if over $300
• Auto-approves standard supplies under $50
• Creates an audit trail even your CFO will love

3. The "We’re Not a Charity (Except When We Are)" Workflow

Template: New Payment → Approval Request
Relevant for: Nonprofits, associations

For donor-advised funds or sponsorship payments:

• Auto-flag payments over $10K for board review
• Attach Cheddar Up payment details to ApproveThis requests
• Delegate approvals when board members are MIA

4. The "Who’s This Random Person in Our Building?" System

Template: New Visitor → Approval Request
Relevant for: Coworking spaces, schools

When a visitor pays for day-pass access via Cheddar Up:

• Require member-host approval before granting access
• Sync visitor waivers to ApproveThis for legal review
• Escalate unresponsive approvers after 2 hours

Setup That Won’t Make You Want to Throw Your Laptop

1. Connect the Dots in Zapier: Link Cheddar Up to ApproveThis (takes 3 minutes, we timed it)
2. Pick Your Trigger: New form, payment, purchase, or visitor
3. Map Data Fields: Drag-and-drop what needs approval (amounts, contact info, etc.)
4. Set Approval Rules: Thresholds, approvers, escalation protocols
5. Test With Real Data: Try approving that fake “Office Margarita Machine” request you just made

Department-Specific Wins

Finance Teams

• Auto-flag irregular payments before they hit QuickBooks
• Prove compliance without digging through 12 apps
• Approve/deny via email while stuck in budget meetings

Operations Managers

• Stop being the middleman for facility rentals
• Set automatic approvals for recurring vendors
• Get alerts when approvals bottleneck

Admin Staff

• Reduce “Who needs to sign off on this?” emails by 60%
• Track status without nagging department heads
• Offload work during vacation season with delegation

Why This Isn’t Just Another Integration

• Approval Thresholds: Auto-approve small expenses, escalate big ones
• Email-Based Decisions: Approvers don’t need another login
• Real-Time Tracking: See where requests die (usually at the VP level)
• Audit Trails: Because “I thought Bob approved it” isn’t compliance

Bottom Line

If you’re using Cheddar Up for payments but still handle approvals through sticky notes on your monitor, this integration is your intervention. It’s not about being fancy – it’s about closing the loop between money collected and decisions made.

Book a 10-minute demo to see how approval automation works when it’s not over-engineered. Or start a free trial if you’re the “I’ll figure it out myself” type. Either way, your finance team might actually smile for once.