ApproveThis manages your WhatTime Integration approvals.

Let’s be real: scheduling is a necessary evil. Between rescheduled client calls, canceled interviews, and last-minute approvals, it’s a miracle anything gets done. That’s where combining ApproveThis and WhatTime turns into your secret weapon. We’re talking about automating the entire “ask for permission, not forgiveness” cycle – but actually making it work for teams that hate bureaucracy.

Why This Combo Doesn’t Suck

ApproveThis cuts through approval bottlenecks. WhatTime stops the calendar ping-pong. Together, they handle the stuff that normally eats up 3 Slack threads and a passive-aggressive email. Here’s the kicker: approvers don’t need a WhatTime license. Clients, vendors, that one exec who’s always on vacation – they can approve directly from their inbox. No new logins, no “how does this app work?” handholding.

Three Ways This Actually Solves Real Problems

1. Killing the “Who Approved This Meeting?” Game

Scenario: Your sales team books demos like they’re free. Except sometimes they’re offering custom deals that require legal sign-off. Train wreck waiting to happen.

Fix: Zapier triggers an ApproveThis request every time a new demo is scheduled in WhatTime. Legal gets an email, clicks approve/deny, and the sales rep auto-syncs the answer. No more rogue discounts. No more “I didn’t know!” excuses.

2. Cancellation Chaos → Actual Process

Scenario: A client cancels a recurring strategy call in WhatTime. Your account manager needs to approve any cancellations (to avoid revenue leaks), but they’re on PTO. Cue internal panic.

Fix: Cancellations in WhatTime auto-create ApproveThis requests. Approval Groups mean if the main approver’s out, it routes to their backup. Calculated Fields can even flag high-risk clients for extra scrutiny. All without someone manually chasing down signatures.

3. Rescheduling That Doesn’t Require a PhD

Scenario: Your HR team needs directors to approve all final-round interviews. But when the hiring manager reschedules, it’s a game of “who’s available when” across 3 time zones.

Fix: New approval requests in ApproveThis trigger WhatTime to suggest new time slots based on approver availability. No more 15-message threads just to find a meeting time that works.

Who Actually Cares? (And Why)

Sales Teams

Ever had a deal stall because legal took 4 days to approve contract changes? Build approval chains into your demo scheduling. High-value clients get faster approvals; red flags get caught before you waste a call.

HR & Talent

Interview scheduling with 5 approvers sounds like hell. Approval thresholds auto-approve junior roles after 2 sign-offs. Leadership only gets pinged for C-suite hires. Plus, vacation delegation stops candidates from ghosting you because someone’s OOO.

Client Services

Clients canceling meetings last minute? Set rules: under 24h notice requires account director approval. WhatTime cancellations trigger ApproveThis checks. Denied? Auto-send a “cancellation policy” email. Approved? Sync the cancellation instantly.

Setting This Up Without Losing Your Mind

1. Zapier account (you’ve probably got one).
2. Connect WhatTime + ApproveThis in Zapier’s dashboard.
3. Pick a trigger (new meeting, cancellation, etc.).
4. Map the key data: event type, client tier, $$ amount involved.
5. Set approval rules in ApproveThis: who needs to sign off, escalation paths, auto-approve thresholds.
6. Test with a real meeting. Break it. Fix it. Done.

Pro tip: Use Calculated Fields to auto-flag urgent requests. Example: If a WhatTime event is tagged “Enterprise Client” and value over $50k, route to VP-level approval.

The Part Where We’re Honest About Limits

This isn’t magic. If your approval process is a 10-step mess, automating it will just break faster. Fix the human bottlenecks first. Also, Zapier’s great, but complex logic might need custom code. Start simple: automate one painful process, then expand.

“But What About [Insert Objection Here]?”

“We need external clients to approve stuff.”
Perfect. They get an email, click a button. No ApproveThis login required. Same for contractors or partners.

“Our approvers change constantly.”
Approval Groups in ApproveThis let you assign roles (“Head of Sales”) instead of individuals. So when someone quits, you don’t have to rebuild Zaps.

“We have compliance rules.”
Every approval/rejection is logged with timestamps and comments. Exportable for audits. Way better than a spreadsheet someone “forgot” to update.

Bottom Line

If scheduling and approvals are two of your top 5 time sucks, this integration pays for itself in reduced frustration. It’s not about doing more meetings – it’s about making the necessary ones happen without 7 follow-ups.

Ready to stop herding cats? Get ApproveThis, connect it to WhatTime via Zapier, and finally have a system that doesn’t rely on someone’s good memory.