ApproveThis manages your Revolut Business Integration approvals.

Why This Combo Works Like a Swiss Bank Account

Let’s cut to the chase: Finance teams hate chasing approvals. Marketing teams resent waiting for budget sign-offs. Operations managers lose sleep over unapproved purchases. Enter the tag team of ApproveThis and Revolut Business – the kind of pairing that makes spreadsheets jealous and CFOs actually smile.

ApproveThis handles the red tape. Revolut moves the money. Together through Zapier, they turn “Hey, can someone approve this?!” into a silent process that just works. We’re talking real-time transaction monitoring meeting bulletproof approval chains. No more expense reports lost in Slack purgatory.

What Happens When Approval Meets Payment Muscle

Revolut Business brings global payments and financial tracking. ApproveThis adds guardrails. Combine them, and you get:

• Auto-approval workflows triggered by specific transaction types/amounts
• Finance teams who can actually take vacations (thanks to vacation delegation)

Example: Your HR team in London needs to pay a contractor in Mumbai. Revolut handles the FX. ApproveThis routes it through Legal > Finance > Country Manager. All before the HR rep finishes their latte.

No License? No Problem

Here’s the kicker: Approvers don’t need Revolut logins. External partners can approve payments via email while your finance team keeps full Revolut control. Perfect for agencies working with client budgets or manufacturers dealing with overseas suppliers.

Real-World Use Cases That Don’t Suck

Let’s move beyond theory. Here’s how mid-sized companies are using this combo:

1. Killing Rogue Spending in Marketing Teams

Scenario: A 200-person SaaS company’s marketing team keeps overspending on Google Ads. Solution:

- Any Revolut transaction tagged "Ad Spend" over $5k triggers an ApproveThis workflow
- Requires CMO + CFO approval
- Approved? Payment processes automatically
- Denied? Marketing lead gets an email explaining why

Bonus: ApproveThis’ calculated fields auto-add FX fees to request totals, so approvers see the real cost.

2. Supply Chain Payments That Don’t Require 27 Signatures

A manufacturing company with 500 employees needs to pay suppliers across 12 countries. Old way: Email chains. New way:

- Revolut detects a supplier payment
- ApproveThis routes it based on amount:
  • Under $10k: Auto-approved
  • $10k-$50k: Plant manager + Procurement
  • Over $50k: CFO + Legal sign-off required
- All approvals happen in Revolut’s currency with locked exchange rates

Result: Suppliers get paid 83% faster. Procurement team stops fielding 30 daily “Where’s the money?!” calls.

Setting This Up Without an IT Degree

Here’s the beauty: You don’t need developers. Just Zapier and 20 minutes. Basic flow:

1. Connect Revolut Business to Zapier
2. Choose trigger: “New Transaction”
3. Add ApproveThis action: “Create Request”
4. Set conditions (amount, department, etc.)
5. Test with a small transaction

Pro tip: Use ApproveThis’ approval thresholds to auto-approve small fries. Save human eyes for the big stuff.

Which Teams Get Their Lives Changed?

Finance Teams

Instead of playing detective with spreadsheets:
- See all pending approvals in one dashboard
- Set rules like “All international transfers need 2-factor approval”
- Audit trail for every approved/denied request

Operations

Stop being the approval middleman:
- Vendor payments auto-route based on pre-set rules
- Get alerts only when human input’s needed
- Use approval groups to handle team vacations

Department Heads

Marketing, HR, whoever:
- Know exactly who needs to approve budgets
- No more “I didn’t see the email” excuses
- Real-time status updates without Slack pings

The Hidden Perks You’ll Actually Care About

Beyond the obvious, this combo delivers:

Currency Chess: Approve payments in Revolut with locked exchange rates. No more “Wait, the Euro spiked?!” surprises during approval delays.

Approval Forensics: Every rejected request includes comments. Now you know why the CFO vetoed that $20k conference spend.

Budget Taming: Connect ApproveThis’ calculated fields to Revolut’s categories. Get real-time spend vs. budget dashboards.

Common Mistakes (So You Avoid Them)

We’ve seen teams mess this up. Don’t be them:

Over-Approving: If every $5 coffee needs 3 signers, you’ve missed the point. Use thresholds wisely.

Under-Explaining: Approval requests should show context. A Revolut payment to “Supplier XYZ” means nothing. Include PO numbers, contracts.

Ignoring Time Zones: Global team? Set approver sequences based on location. Don’t make the Singapore team wait for New York to wake up.

Ready to Stop Being an Approval Janitor?

This isn’t about fancy tech. It’s about getting 23 hours of your week back. The combo of Revolut Business and ApproveThis via Zapier turns financial approvals from a bottleneck into a background process.

ApproveThis isn’t another SaaS toy. It’s the approval layer Revolut (and your other tools) wish they had built. And with no per-approver fees, scaling won’t make your CFO cringe.

Next steps:
- Register for ApproveThis (free trial, no CC)
- Book a 15-minute demo (we’ll show you the Revolut magic)

Because chasing approvals should be so 2023.