ApproveThis manages your Hirize Integration approvals.

Why Approval Automation Matters in Recruitment

Modern hiring teams juggle hundreds of resumes, tight deadlines, and stakeholders who can’t afford delays. Manual processes create bottlenecks – a parsed resume sits untouched for days, hiring managers miss emails, and candidates slip away. This is where ApproveThis and Hirize change the game. By connecting Hirize’s AI-driven resume parsing with ApproveThis’s approval automation via Zapier, teams cut approval cycles from days to hours while maintaining rigorous oversight.

What Happens When Structured Data Meets Structured Decisions

Hirize extracts candidate details with 95%+ accuracy, transforming PDFs into standardized fields like skills, certifications, and work history. ApproveThis adds governance by routing this data to the right people – whether that’s a department head verifying technical qualifications or a legal lead checking compliance certifications. Together, they ensure every hire gets vetted with both speed and precision.

Key Integration Benefits

For High-Volume Staffing Agencies: Automatically flag candidates who meet a client’s salary range or certification requirements, then trigger immediate approvals from external client contacts without giving them Hirize access.

For Enterprise HR Teams: Use ApproveThis’s calculated fields to auto-approve candidates scoring above a threshold on skills assessments parsed by Hirize, while routing borderline cases to hiring managers.

For Healthcare/Education Hiring: Ensure compliance by requiring sequenced approvals from credentialing specialists and department leads based on Hirize-parsed license expiration dates.

Two Ways to Connect the Systems

Use Case 1: Instant Approval Requests for Parsed Resumes

How It Works: When Hirize finishes parsing a resume, Zapier sends key data points (e.g., years of experience, certifications) to ApproveThis. The platform routes approval requests based on rules like:

• Send engineering candidates to the CTO if Hirize detects 10+ years of Python experience
• Route healthcare resumes to compliance officers if licenses expire within 6 months

Real-World Impact: A tech staffing firm reduced time-to-approve by 68% by auto-routing parsed resumes to client decision-makers via email. Since approvers only needed ApproveThis access (not Hirize licenses), external clients could review without onboarding delays.

Use Case 2: Post-Approval Resume Processing

How It Works: When an ApproveThis request is approved, Zapier triggers Hirize to process the resume further – like adding it to an ATS, redacting personal data, or generating interview guides.

Real-World Impact: A manufacturing company auto-uploads approved engineering resumes to their SAP SuccessFactors portal, then uses Hirize to create skills matrices for interview panels. ApproveThis’s audit trail provides HR with a clear record of who approved each candidate and why.

Setting Up the Integration

Step 1: In Zapier, create a new Zap with Hirize as the trigger app. Select “Resume Finish Parsing” as the trigger event.

Step 2: Map parsed fields from Hirize (e.g., “years_experience”, “certifications”) to ApproveThis’s custom request form. Pro Tip: Use ApproveThis’s calculated fields to auto-set approval thresholds – e.g., if Hirize finds “PMP Certification: Yes”, require only one approver instead of three.

Step 3: Configure ApproveThis’s workflow rules. For example:

• If Hirize’s “requested_salary” field exceeds $150k, require CFO approval
• If “location” is international, add legal team to the approval chain

Step 4: Set up vacation delegates in ApproveThis to prevent bottlenecks – if a hiring manager is out, requests auto-reassign without HR intervention.

Who Gains the Most?

HR Operations Teams

Eliminate manual follow-ups by using ApproveThis’s real-time dashboard to track which parsed resumes are stuck in approval limbo. Automatic reminders go to approvers via email, Slack, or MS Teams.

External Recruiters & Staffing Agencies

Share ApproveThis links with clients to collect decisions on parsed resumes without sharing Hirize logins. Approval groups let multiple client stakeholders vote (e.g., “2/3 approvals required”), with all feedback centralized in one audit trail.

Compliance Officers

Use Hirize to detect missing credentials in parsed resumes, then require mandatory approvals in ApproveThis before candidates move to interview stages. Conditional logic ensures red flags can’t be overlooked.

Beyond Resumes: Cross-Functional Potential

While optimized for hiring, this integration handles any document-driven approval process:

Contract Reviews: Parse vendor contracts with Hirize, then use ApproveThis to route clauses (e.g., payment terms, liability limits) to legal, finance, and department heads based on extracted terms.

Partner Onboarding: When Hirize processes a partner’s insurance certificate, ApproveThis can require sign-offs from risk management and regional directors before activating their account.

Why This Pairing Works Where Others Fail

Generic approval tools lack Hirize’s parsing accuracy, leading to manual data entry errors. Standalone ATS platforms can’t match ApproveThis’s granular workflow controls for external collaborators. Together, they close gaps other tools ignore:

Precision: Hirize’s AI extracts data with context awareness (e.g., distinguishing between “Java (coffee)” and “Java (programming)” on a resume). ApproveThis uses this precision to enforce accurate approval rules.

Accountability: Every approval ties back to the original parsed data, with ApproveThis logging who approved what – and which Hirize data points they reviewed.

Getting Started

1. Map Critical Data Points: Identify which Hirize fields (e.g., “security_clearance_level”) should trigger specific approval paths in ApproveThis.

2. Set Escalation Protocols: Use ApproveThis’s thresholds to auto-approve low-risk candidates (e.g., internal transfers) while escalating others.

3. Test with Real Resumes: Run 5-10 parsed resumes through the integrated system to refine routing rules before full rollout.

The Bottom Line

ApproveThis and Hirize solve the two biggest bottlenecks in hiring: unstructured data and unstructured decisions. By automating what’s possible (resume parsing) while controlling what’s necessary (human approvals), teams fill roles 3x faster without compromising oversight.

Next Steps: Register for ApproveThis and book a integration workshop to tailor these workflows to your hiring needs. For Hirize-specific questions, visit hirize.com.