ApproveThis manages your OwnerRez Integration approvals.

Why Approval Workflows Break Vacation Rental Operations

Property management teams using OwnerRez know the drill: someone books a ski cabin with specific pet policies. A last-minute change request comes through for a luxury villa. A maintenance contractor submits an emergency repair invoice. Every one of these needs human approval - and that's where even great tools hit their limits.

ApproveThis doesn't replace OwnerRez. It weaponizes it. While OwnerRez organizes your property data and guest interactions, we handle the decision-making bottlenecks that create 37% of operational delays according to STR's 2023 PM efficiency report. Together through Zapier, they remove the approval-shaped anchor dragging down your response times.

The Nuts and Bolts of Smarter Approvals

Let's cut through the integration-speak. When you connect OwnerRez to ApproveThis via Zapier, you're essentially building guardrails around three critical processes:

• New bookings: Auto-flag reservations needing manager review (pet deposits, under-21 renters, etc.)
• Booking changes: Force policy compliance on modification requests before updating OwnerRez
• Financial triggers: Escalate cleaning fee disputes or damage claims based on dollar thresholds

What you don't get: another software login for your approvers. That's the secret sauce - your maintenance vendors or corporate clients can approve/reject requests via email without needing OwnerRez access. Saves license costs and support headaches.

Real-World Use Cases That Move Needles

1. The "High-Risk Booking" Firewall

Take Lakeside Vacation Homes - they manage 127 properties across 3 states. Their problem? 22% of bookings required manual review for:

• Single-night stays (party risk)
• Local guest addresses (owner blacklists)
• Third-party bookers (corporate travel agencies)

Solution: They set up a Zap triggering ApproveThis workflows whenever OwnerRez detects bookings matching these criteria. Approvers get email/SMS alerts with key details pulled from OwnerRez:

"New booking for Alpine Chalet (ID#4412) from [email@domain.com] - local address detected. Approve by 5PM ET or auto-cancel."

Result: Reduced fraudulent bookings by 68% while cutting manager review time from 47 to 9 daily minutes.

2. The Modification Minefield

Beachfront Property Group learned the hard way - unregulated booking changes create operational chaos. Their housekeepers kept walking into properties with:

- Unapproved early check-ins
- Undocumented pet additions
- Last-minute guest swaps violating rental agreements

Now, any OwnerRez booking modification triggers an ApproveThis workflow requiring:

1. Guest acknowledgment of change fees
2. Housekeeping lead approval
3. Automatic OwnerRez update upon green light

Bonus: Their calculated fields automatically adjust cleaning fees based on stay duration changes pulled from OwnerRez.

3. The Silent Partner Report

45% of property management firms handle co-owned properties. Mountain Escape Cabins uses ApproveThis to:

- Auto-generate owner reports when bookings hit revenue milestones
- Require dual approval for off-platform discount codes
- Track maintenance approvals against specific owner portfolios

All without giving external partners direct OwnerRez access. Approval history becomes audit trail gold during owner payout disputes.

Technical Setup That Won't Make You Swear

We'll skip the 27-step tutorial. If you can make toast, you can connect these tools:

1. In Zapier, choose OwnerRez as trigger app
2. Pick event (new booking, modification, etc.)
3. Connect ApproveThis as action app
4. Map OwnerRez data fields to approval request
5. Set escalation rules if approvers ghost

Pro tip: Use ApproveThis' conditional logic to:

- Auto-approve bookings under $2k during off-peak seasons
- Route high-value corporate bookings to specific managers
- Require dual approval for pet-friendly properties

Department-Specific Wins

Operations Teams

Stop playing telephone between OwnerRez and your maintenance crews. Now when a vendor submits a repair request:

1. Auto-check OwnerRez for upcoming bookings
2. Require approval only if bookings exist in next 72hrs
3. Push approved work orders back to OwnerRez calendar

Finance Teams

Ever approved a discount only to find accounting never applied it? Approval thresholds fix that:

- Under 10% discount: auto-approve
- 10-20%: require regional manager sign-off
- 20%+: freeze booking until CFO review

All synced with OwnerRez rates in real time.

Owner Relations

Custom approval groups let owners:

- Approve last-minute bookings
- Review proposed rate changes
- Sign off on capital improvements

Without seeing each other's contact info or clogging your support line.

Why This Isn't Just Another Integration

ApproveThis doesn't just move data between apps - it enforces the decision hygiene most property management teams lack. Consider:

Vacation Overrides: Approvers out? Delegation rules auto-reassign requests without OwnerRez access changes.

Compliance Cement: Every approval/rejection time-stamped with reason codes for audit reports.

Financial Guardrails: Auto-reject booking changes that push cleaning fees beyond pre-set thresholds.

It's like giving every team member a rulebook that actually gets followed.

Getting Started Without the Sales Fluff

If you're using OwnerRez and:

- Spend >3hrs/week on approval emails
- Have co-owners or external partners
- Manage properties across multiple regions

...you're leaving money and sanity on the table.

ApproveThis starts at $89/month with unlimited approvers - because charging per seat for people who just click "approve" is clown behavior.

Spend 8 minutes setting up a free trial. If it doesn't cut your approval delays by at least 40%, we'll personally help you uninstall it.