ApproveThis manages your Parcy Integration approvals.

Why Combine ApproveThis and Parcy?

Event planning thrives on precision, but manual processes often create bottlenecks. ApproveThis and Parcy solve this by automating approval workflows and attendee management through Zapier. Together, they turn fragmented tasks into seamless operations, letting teams focus on delivering exceptional events instead of chasing down signatures or double-checking lists.

Parcy excels at building dynamic attendee lists and managing registrations, while ApproveThis adds structure to decision-making. Connect them via Zapier, and you eliminate delays caused by back-and-forth emails or missed approvals. This integration isn’t just about saving time—it’s about reducing errors, improving accountability, and scaling processes as your events grow.

Key Integration Features

The Zapier integration between ApproveThis and Parcy works bidirectionally. Approval workflows can trigger actions in Parcy, and event updates in Parcy can initiate approvals. Here’s how it stands out:

• Automatic Attendee Verification: New Parcy registrations or manual additions trigger approval requests in ApproveThis, ensuring only valid attendees make the list.
• Post-Approval Automation: Approved requests automatically add attendees to Parcy, while denials trigger alerts for follow-up.

ApproveThis enhances these workflows with features like approval thresholds (auto-approve registrations under $500) and vacation delegation (no stalled requests if a manager is out). Meanwhile, Parcy’s customization ensures attendee data flows accurately into branded event experiences.

Who Benefits from This Integration?

Event Agencies

Agencies handling multiple clients can’t afford delays. For example, when a VIP attendee is added to a high-profile conference in Parcy, ApproveThis routes the request to both the client and internal logistics lead. Conditional logic ensures approvals meet contractual terms, while real-time tracking lets account managers monitor progress without micromanaging.

Corporate Event Teams

Internal teams managing sales summits or product launches use this integration to enforce budget controls. If a registration exceeds department limits, ApproveThis escalates it to finance. Once approved, Parcy automatically updates seating charts and sends personalized invites—no manual data entry.

Nonprofits and Associations

Membership-driven organizations rely on volunteer committees. When a new member registers for an annual gala in Parcy, ApproveThis sends the request to the board for review. Approval groups allow sequential sign-offs (treasurer first, then president), with email-based approvals keeping volunteers in the loop without logins.

Setting Up the Integration

With Zapier, connecting ApproveThis and Parcy takes under 15 minutes:

1. Create a Zapier account or log in at zapier.com.
2. Choose a trigger (e.g., “Attendee Registered” in Parcy).
3. Select an action (e.g., “Create Request” in ApproveThis).
4. Map Parcy fields (name, email) to ApproveThis’s approval form.
5. Test the Zap with a live registration and activate.

For complex workflows, use ApproveThis’s calculated fields to auto-populate costs or eligibility criteria. Pair this with Parcy’s custom attendee attributes for end-to-end accuracy.

Unique Advantages for Cross-Functional Teams

Event Planners: Reduce Last-Minute Chaos

Planners gain a centralized dashboard to track which VIPs are confirmed, which sponsors need follow-up, and which requests are pending. Since approvers don’t need Parcy licenses (only ApproveThis access), external vendors or clients can review without added costs.

Finance Teams: Enforce Budgets Proactively

Configure ApproveThis to flag registrations that exceed per-person event costs. If a sales team member books a premium ticket, the request routes to their manager first, then finance. Automatic thresholds approve standard requests instantly, cutting approval times by up to 70%.

Marketing Teams: Ensure Brand Consistency

When Parcy registrants request custom branding (e.g., logos on badges), ApproveThis routes these to marketing for approval. Denied requests trigger automated emails explaining compliance guidelines, maintaining brand standards without manual oversight.

Beyond Basic Approvals: Advanced Use Cases

While attendee management is the core use case, this integration adapts to niche scenarios:

Speaker Confirmations for Conferences

When a speaker is added to Parcy, ApproveThis sends their honorarium agreement to legal and event leads. Sequential approvals ensure contracts are reviewed in the correct order, with reminders to prevent delays.

Sponsorship Tier Management

Gold-tier sponsors often get premium perks. If a sponsor’s Parcy registration includes a booth upgrade, ApproveThis checks their payment status before approval. Once confirmed, Parcy auto-assigns their booth location and adds VIP badges.

Post-Event Feedback Loops

After an event, use ApproveThis to route feedback surveys from Parcy attendees to relevant teams. For example, a complaint about catering quality goes directly to the vendor manager, turning insights into action faster.

Why This Integration Beats Manual Processes

Approval delays cost organizations an average of 1.5 days per request. For event teams, that’s the difference between a sold-out conference and empty seats. This integration cuts delays by automating follow-ups, escalating bottlenecks, and providing clear audit trails.

ApproveThis adds another layer: real-time tracking. If a critical sponsor’s approval is pending, planners see the holdup immediately—no more digging through emails. Parcy’s real-time attendee lists update simultaneously, ensuring registration pages and check-in systems stay synced.

Getting Started

Ready to transform your event workflows?

New to ApproveThis? Register for a free trial and explore pre-built Parcy templates.

Current user? Connect via Zapier in minutes. For tailored setups, schedule a demo to see advanced features like approval thresholds in action.

Parcy users can visit parcy.com to learn about attendee management tools that pair seamlessly with this integration.