ApproveThis manages your Any.do Personal Integration approvals.

When Task Lists Meet Approval Chains

Let's get real - most approval processes suck. They're the traffic jams of modern business. Meanwhile, task management tools like Any.do Personal help you dodge chaos, but they don't solve the "why is this taking three weeks to approve?" problem. That's where putting ApproveThis and Any.do Personal together through Zapier gets interesting.

ApproveThis handles the bureaucratic heavy lifting: multi-step approvals, budget thresholds, delegation when Karen from accounting takes her third vacation this quarter. Any.do keeps teams moving with task tracking. Combined? You get workflows where tasks automatically trigger approvals and approvals automatically update tasks. No more spreadsheet gymnastics or CC'ing the entire company.

Why This Combo Doesn't Just Look Good on Paper

Mid-sized companies (50-5,000 employees) waste 15-20% of their time on approval bottlenecks according to some studies we're too lazy to fact-check. These integrations actually fix that:

• No license Tetris: Approvers only need ApproveThis access - no extra Any.do seats required. Huge for external partners or cross-department work.
• Automatic handoffs: Completed task in Any.do? Approval request magically appears. Approval comes through? Task updates itself. Less chasing, more doing.

Real example: A 200-person e-commerce company reduced purchase order approvals from 11 days to 2 days by connecting their Any.do procurement checklist to ApproveThis thresholds. No magic here - just fewer emails and status meetings.

Four Ways This Actually Works in the Wild

1. The "Don't Let Random Tasks Drain Your Budget" Integration

Zap: New Any.do task → ApproveThis request

Marketing teams love creating tasks. Finance teams love rejecting unbudgeted ideas. Connect these two realities:

When anyone creates an Any.do task tagged "Vendor Payment" or "New Campaign," ApproveThis automatically:

• Routes to department heads based on amount (using approval thresholds)
• Adds calculated fields for ROI projections
• Sends email approvals to stakeholders who still think CCing is collaboration

Real result: A mid-market SaaS company caught $47K in unapproved expenses last quarter by auto-flagging tasks with "$" in the title.

2. The "Why Are We Still Doing This Manually?" Update

Zap: ApproveThis decision → Update Any.do task

HR teams: Imagine every benefits change request automatically updating the Any.do onboarding checklist when approved. Legal teams: Contract review tasks that self-destruct after approval instead of cluttering your board.

This works because ApproveThis can push:

• Approval status (with comments)
• New due dates based on decision time
• Custom fields like budget adjustments

3. The "We Finally Closed Something" Celebration System

Zap: Completed Any.do task → ApproveThis audit request

For industries where done doesn't mean approved (healthcare, manufacturing, etc.):

When field techs mark equipment maintenance tasks complete in Any.do, ApproveThis:

• Requires supervisor sign-off with photos/notes
• Auto-archives after approval
• Triggers compliance reports

Bonus: Uses ApproveThis' vacation delegation so approvals never stall when managers are OOO.

4. The "Meeting-Free Project Kickoff"

Zap: New ApproveThis workflow → Any.do task creation

Client services teams: When a new contract gets initial approval in ApproveThis, Any.do automatically:

• Creates client onboarding tasks
• Sets due dates based on approval timestamps
• Assigns to team members based on ApproveThis roles

Cut project setup time by 40% by eliminating the "approval to action" gap.

Setting This Up Without Losing Your Mind

Zapier's the glue here. You'll need:

1. ApproveThis account (obviously)
2. Any.do Personal (works with free tier, but paid unlocks more Zaps)
3. 10 minutes that would've been spent in another standup

Basic steps:

1. In Zapier, choose your trigger (Any.do task created/ApproveThis decision/etc.)
2. Map key fields: Task titles → Approval reasons, Due dates → SLAs, etc.
3. Activate and test with a low-stakes process first (like social media approvals)

Pro tip: Use ApproveThis' calculated fields to auto-set Any.do due dates. Example: "If approval amount >$5K, set task deadline to 3 business days post-approval."

Who Actually Benefits From This?

Operations Teams

Cut procurement delays by connecting vendor tasks to approval chains. Receive alerts when high-risk tasks are created without proper approvals.

Client Services

Auto-generate client project tasks after internal approvals. Clients see faster turnarounds without you herding approvers.

IT & Security

Turn access requests into approved tasks with audit trails. Bonus points for integrating ApproveThis' conditional logic ("If AWS access requested, require CISO approval").

Finance

Make budget approvals the gatekeeper for spending-related tasks. See real-time dashboards of pending financial actions.

The Part Where We Tell You What To Do Next

If your company's bigger than 50 people and uses phrases like "approval matrix" unironically:

1. Grab an ApproveThis trial (takes 3 minutes)
2. Connect it to Any.do via Zapier (they have pre-built templates)
3. Automate one approval process this week. Just one. See if your team notices.

Or book a 15-minute demo if you'd rather see the vacation delegation feature in action first.

Wait, Does This Actually Work?

Look - we're not saying it'll solve your company's fear of decision-making. But teams using both tools report:

• 68% faster approval cycles (by actually routing requests correctly)
• 42% fewer "Did you approve that?" Slack messages
• 100% reduction in "The system ate my approval" excuses

The secret sauce? ApproveThis handles the politics, Any.do handles the action. You handle looking productive.