ApproveThis manages your Maintenance Care Integration approvals.

When Your CMMS Needs a Decision-Making Wingman

Let's be real - maintenance teams have better things to do than play email tag about whether Steve approved the HVAC repair or if accounting ever signed off on that emergency plumbing invoice. Maintenance Care handles the nuts and bolts of work orders, but when you need human decisions? That's where things get sticky. ApproveThis acts like the organized friend who actually responds to your texts, automating approval chains so maintenance keeps moving while finance/leadership/external vendors stay in the loop.

Why This Combo Doesn't Suck

Maintenance Care tracks what needs fixing. ApproveThis handles who needs to sign off on it. Together through Zapier, they remove three big headaches:

• No more "I thought YOU approved that!" Every decision lives in one audit trail
• Approvers don't need to login anywhere (yes, even your cheapo external contractor)
• Auto-escalate big expenses so a $50 lightbulb change doesn't get stuck waiting for the CFO

Real Scenarios Where This Actually Matters

1. New Work Orders That Actually Get Approved

Facility manager creates a task in Maintenance Care for parking lot repaving → Zapier pings ApproveThis → Approval request goes to CFO (email) and property management firm (external, no login needed). CFO approves via email reply, contractor gets auto-notified to proceed. All this happens before the potholes swallow another Prius.

Who cares: Schools/universities with strict capital expenditure rules, property management companies juggling multiple clients

2. Delayed Tasks That Don't Become Disasters

Maintenance Care flags that elevator inspection is 2 weeks overdue → ApproveThis auto-generates approval request to bring in third-party vendor. Facilities director approves via mobile, vendor gets work order with priority status. No frantic 4PM Friday emails.

Who cares: Hospitals needing compliance paper trails, manufacturers where downtime costs thousands/hour

3. Change Orders That Don't Start Office Wars

Updated task in Maintenance Care swaps roofing materials due to supply issues → ApproveThis requires project manager + sustainability officer approval. One denies, requests cheaper eco-friendly alternative. Thread stays organized, audit trail shows why decision changed.

Who cares: Construction firms managing client approvals, restaurants renovating locations under corporate guidelines

Setup That Doesn't Require an IT Degree

1. Create a Zapier account (free tier works)
2. Connect Maintenance Care → set trigger as "New Task", "Delayed Task", etc.
3. Connect ApproveThis → map task details to approval request fields
4. Test with a $0.01 work order (trust us)
5. Let the annoyed emails from accounting about "too many approvals" begin

Features You'll Pretend You Don't Need (But Actually Do)

Approval Thresholds: Auto-approve anything under $500? Escalate anything over $10K to the board? Set it once.
Vacation Coverage: CFO out golfing? Requests auto-forward to deputy without you playing babysitter.
Calculated Fields: Auto-add 15% contingency to all construction estimates in approval requests. Math is for suckers.

Who in Your Company Will Stop Hating You

Facility Managers: Actually know when approvals happen instead of guessing
Finance Teams: No more surprise invoices because someone "forgot" to get sign-off
External Contractors: Get approved faster without 12 logins to your systems
Compliance Officers: Every decision documented automatically for audits

The Part Where We Tell You What to Do Next

If you've got Maintenance Care and more than 50 employees, you're already wasting money on stalled approvals. ApproveThis has a free trial that doesn't require a credit card. Or book a 12-minute demo where we'll show how to automate the approvals you hate most.

Wait, What About...?

"Our approvers are technophobes": They approve/reply via email. No apps to download.
"We use ServiceNow/other tools": Cool, we integrate with those too. This isn't our first rodeo.
"What's Zapier?": Middleman that connects apps without coding. They have a decent guide here.