ApproveThis manages your Rhombus Integration approvals.

Let’s be real: most approval processes are a mess. Someone’s always out of office. Emails get buried. Critical requests sit in limbo while security teams scramble to figure out who actually has authority to unlock a door or review camera footage. For companies using Rhombus’ video security platform, this isn’t just annoying – it’s a liability.

That’s where ApproveThis comes in. We automate approval workflows so decisions happen faster, with less chasing, and way fewer “I thought YOU handled it” moments. And when you connect ApproveThis to Rhombus via Zapier, you get something most security teams only dream about: actual control over who makes decisions about physical access, camera systems, and incident responses.

Why This Combo Works (When Other Tools Don’t)

Rhombus gives you real-time visibility into facilities – door sensors, camera feeds, audit logs. ApproveThis gives you real-time control over who gets to act on that data. Together, they turn reactive security into a structured process where:

• Every access request or security event triggers an approval chain that actually gets completed
• Approvers don’t need Rhombus logins (huge for external auditors or department heads)
• Denied requests automatically log follow-up actions in Rhombus

Real Use Cases That Actually Matter

We’re not here to sell you theoretical scenarios. These are workflows companies are running right now:

1. Door Sensors That Demand Accountability

Scenario: Your Rhombus door sensor detects after-hours access at a pharmaceutical lab. Instead of just logging the event, it triggers an ApproveThis request to the lab manager and security lead.

How it works:

• Rhombus detects door event → Zapier sends data to ApproveThis
• ApproveThis routes request based on pre-set rules (location, time, user role)
• Approvers get email/Slack alerts – can approve/deny in one click

Who needs this: Manufacturing plants, hospitals, any org with sensitive areas. Uses ApproveThis’ approval thresholds to auto-approve routine access while flagging anomalies.

2. Unlock Doors Without Handing Out Master Keys

Scenario: A contractor needs temporary access to your data center. Facilities team submits an ApproveThis request that, once approved, triggers Rhombus to unlock the door during specific hours.

Key detail: Approvers see contractor credentials, insurance docs, and access history pulled from Rhombus – all in the approval interface. No jumping between 5 tools.

3. Audit Trails That Don’t Require a PhD to Follow

Problem: Rhombus audit logs tell you what happened. ApproveThis tells you who approved it. Together, they create compliance-ready paper trails.

Example: A school district uses this combo to prove they reviewed every cafeteria access event during food safety inspections. Approval decisions include notes that sync back to Rhombus as metadata.

4. Camera Clips That Get Reviewed Before They’re Useless

How most teams work: Security guard notices suspicious activity → manually requests clip review via email → follow-up emails → clip expires before legal approves download.

How it should work: Rhombus detects motion in restricted zone → auto-generates clip → ApproveThis routes to legal + security with expiration countdown. Approved? Clip downloads to case file. Denied? Clip auto-deletes per retention rules.

5. Camera Reboots That Don’t Require a Site Visit

Reality check: 80% of camera “issues” get fixed by a reboot. But letting junior staff reboot security cams? Risky. With this workflow:

Tech submits reboot request → ApproveThis routes to security lead → If approved, Rhombus executes reboot. All done during the same coffee break it used to take to argue about permissions.

Setting This Up Without Losing Your Mind

If you’ve ever tried to connect physical security systems with approval software, you’re expecting pain. Here’s the good news: Zapier does the heavy lifting. Basic flow:

1. Connect Rhombus and ApproveThis to your Zapier account (15 minutes)
2. Choose trigger events (door sensors, audit logs, etc.)
3. Map Rhombus data to ApproveThis request fields
4. Set approval rules (who decides what, escalation paths)

Pro tip: Use ApproveThis’ calculated fields to auto-flag high-risk requests. Example: If door access occurs 3+ times between 1-4 AM, require CISO approval regardless of standard rules.

Who Actually Benefits (Spoiler: Everyone)

Security Teams: Stop being the bottleneck on every access request. Set policies in ApproveThis once, then let the system enforce them.

Facilities Managers: Finally prove you’re not just handing out keys like Halloween candy. Every unlock gets documented with approval reasoning.

Compliance Officers: Generate audit reports showing approved/denied requests alongside Rhombus event data. Kiss “we can’t find the paper trail” goodbye.

IT Teams: Reduce tickets for “urgent” access approvals. Staff use predefined workflows instead of sliding into your DMs.

The Bottom Line

Rhombus tells you what’s happening in your facilities. ApproveThis ensures the right people respond appropriately – no excuses about missed emails or unclear authority. Together, they turn reactive security into a process that actually works when you’re not looking.

Ready to stop playing approval whack-a-mole? Register for ApproveThis or grab a demo to see how it plays with Rhombus. No sales bots, we promise.